FY27 1st Quarter FCI Bastrop Dairy Menu

Request for Quotation (RFQ) for FCI Bastrop’s First Quarter

FY 2027 Dairy Products

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO 12.202(b), using the simplified procedures authorized by RFO 12.201-1. This announcement constitutes the only solicitation. Quotations are being requested, and a separate written solicitation will not be issued. The attached SF 1449 and all attachments are incorporated into and form part of this solicitation.

Solicitation No. 15B50126Q00000015 is issued as a Request for Quotation (RFQ) for FCI Bastrop’s First Quarter FY 2027 Dairy products.

In accordance with RFO 12.103 and 19.104-1, this acquisition is a 100 percent Total Small Business Set-Aside. The applicable North American Industry Classification System (NAICS) code is 311511, Fluid Milk Manufacturing, with a small-business size standard of 1,150 employees.

This solicitation incorporates provisions and clauses by reference. The applicable provisions and clauses are identified in the attached solicitation. The full text of the provisions and clauses may be accessed electronically at www.acquisition.gov.

The line items, quantities, units of measure, item descriptions, packaging requirements, and delivery schedule are provided in the attached SF 1449 and solicitation documents.

Last day for questions is 9/8/2026 at 9:00 am CST.

FOB DESTINATION

Federal Correctional Institution Bastrop
Attention: Food Service Warehouse
1341 Highway 95 North
Bastrop, Texas 78602

**WEEKLY milk delivery.  Quantities listed in the requirement sheet are quarterly estimated totals. The purchase order will cover the entire 3-month period.

EVALUATION AND AWARD

In accordance with RFO 12.203, the Government will evaluate quotations on an individual line-item basis. Award may be made to more than one quoter, and more than one line item may be awarded to the same quoter.

The Government will make award to the responsible quoter whose quotation conforms to the solicitation and provides the best value to the Government, considering the following evaluation factors:

1. Technical conformity;
2. Past performance; and
3. Price.

Technical conformity and past performance are equal in importance. When combined, technical conformity and past performance are significantly more important than price.

Technical conformity will be evaluated based on the quoted product’s compliance with the applicable item description, quantity, packaging requirements, delivery requirements, Certified Menu Specifications, BOP Religious Diet Specifications, and all other solicitation requirements. A quotation that fails to meet a mandatory requirement will not be considered for award for the affected line item.

Past performance will be evaluated based on its relevance and quality. The Government may consider past-performance information from any available source, including information provided by the quoter, CPARS, Government records, references, and commercial sources. A quoter without relevant past performance will receive a neutral past-performance assessment.

The Government will conduct a best-value tradeoff and may select a higher-priced quotation when the benefits associated with superior technical conformity or past performance justify the additional price. As differences among quotations under the non-price factors become less significant, price will become increasingly important.

The Government is not required to select the lowest-priced quotation and will not pay a price premium when the superiority of a higher-priced quotation does not provide a meaningful benefit to the Government.

Prices must include all transportation and delivery charges to the FOB destination. Unit prices may be quoted to no more than four decimal places. Extended prices must be stated in dollars and cents.

The Government intends to issue one or more purchase orders in accordance with RFO 12.204(c).

DELIVERY REQUIREMENTS AND INSTRUCTIONS

• All products must comply with the applicable item descriptions, Certified Menu Specifications, and BOP Religious Diet Specifications incorporated into this solicitation.
• Shelf-stable Certified Menu products must have an expiration or best-by date at least six months after the delivery date unless the applicable item description establishes a different requirement. This six-month requirement does not apply to milk or other refrigerated or perishable products unless expressly stated in the applicable line-item description.
• All products must display legible manufacturer-applied production, expiration, use-by, sell-by, best-by, or similar dating, as applicable.
• Dented cans will not be accepted.
• All boxes and cases must be properly labeled. Handwritten, crossed-out, altered, or illegible product labels will not be accepted.
• Deliveries must be palletized unless different arrangements have been approved in advance by FCI Bastrop warehouse personnel.
• Refrigerated, nonfrozen perishable foods must be delivered at a temperature between 34°F and 40°F.
• Canned goods must be delivered above 34°F and must not be frozen.
• Frozen food products must arrive fully frozen and before any applicable best-by, sell-by, use-by, or freeze-by date shown on the label.
• Products showing evidence of prior thawing, temperature abuse, damaged packaging, or contamination will be refused.
• All products will be inspected for compliance with the solicitation and resulting purchase order.
• The Government may thaw, cook, or otherwise examine product samples when necessary to determine compliance with the applicable specifications.
• Receipt may be conditional for up to three business days to permit adequate examination and testing.
• Products that fail to comply with the applicable specifications or other award requirements may be refused or rejected.
• Conditionally received products subsequently determined to be noncompliant must be removed by the contractor, at the contractor’s expense, within 14 calendar days after notification.
• Noncompliant products not removed within 14 calendar days after notification may be disposed of by the Government.
• Deliveries will be accepted Mondays only from 7:30 a.m. through 10:00 am Central Time, Monday through Friday, excluding weekends and Federal holidays. Holidays that fall on Mondays will be the next day.
• Deliveries will be accepted on a first-come, first-served basis unless FCI Bastrop provides different delivery instructions.
• A delivery appointment is not required unless otherwise directed by FCI Bastrop warehouse personnel.
• All deliveries must be marked: “Attention: Food Service Warehouse.”

PAYMENT AND INVOICING

Payment will be made by electronic funds transfer following delivery and Government acceptance of the applicable products and receipt of a proper invoice.

Invoices must be submitted electronically in accordance with the invoicing instructions contained in the resulting purchase order.

QUOTATION SUBMISSION INSTRUCTIONS

• In accordance with RFO 4.203-1(b), quoters must have an active Federal Government Contracts registration in SAM.gov when submitting their quotations and at the time of award.
• The successful contractor must maintain an active SAM.gov registration throughout contract performance.
• Because this acquisition is a 100 percent Total Small Business Set-Aside, quoters are responsible for ensuring that their small-business representations and certifications are current and accurately reflected in SAM.gov.
• Quotations must be received no later than September 11, 2026, at 9:00 am Central Time.
• Quotations must be submitted by email only to j48jones@bop.gov.
• Quoters must use the attached SF 1449 when submitting their quotations. Other quotation formats will not be accepted.
• Quoters must complete SF 1449 Block 17(a) and Blocks 30(a) through 30(c).
• Quoters must read the attached solicitation in its entirety and provide all requested information.
• Questions concerning this solicitation must be submitted electronically to j48jones@bop.gov.

EMAIL SUBJECT LINE

When submitting a quotation by email, use the following subject-line format:

“Contractor Name – Solicitation No. 15B50126Q00000015 – FCI Bastrop First Quarter FY 2027 Dairy Menu Solicitation”

Example:

“E. Mitchell Inc. – Solicitation No. 15B50126Q00000015 – FCI Bastrop First Quarter FY 2027 Dairy Solicitation”