(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 36C25726Q0525 is issued as an RFQ for Mobile MRI Lease with Technician Services at the Austin Outpatient Clinic.
This acquisition is set-aside for Service-Disabled Veteran-Owned small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far/part-52 and https://www.va.gov/oal/library/vaar/vaar852.asp.
(ii) 0001, Mobile MRI with Technician services in accordance with the attached Statement of Work, QTY: 12, Unit of Issue: MO
1001, Option I, Line Item 0001, QTY: 12, Unit of Issue: MO
2001, Option II, Line Item 0001, QTY: 12, Unit of Issue: MO
3001, Option III, Line Item 0001, QTY: 12, Unit of Issue: MO
4001, Option IV, Line Item 0001, QTY: 12, Unit of Issue: MO
(iii) See attached Statement of Work, Schedule, and Wage Determination for the services description requirement.
(iv) Place of Performance:
Central Texas Veterans Health Care System
Austin VA Outpatient Clinic
7901 Metropolis Dr.
Austin, TX 78744-3111
Anticipated base period of performance: 9/30/2026 9/29/2027
(v) List of solicitation provisions that apply to the acquisition:
52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreement or Statements-Representation
52.204-7, System for Award Management-Registration
52.209-7, Information Regarding Responsibility Matters
52.209-12, Certificate Regarding Tax Matters
52.212-1, Instructions to Offerors-Commercial Products and Commercial Services
52.212-2, Evaluation-Commercial Products and Commercial Services
52.214-21, Descriptive Literature
52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification
52.229-11, Tax on Certain Foreign Procurements-Notice and Representation
52.237-1, Site Visit
852.233-70, Protest Content/Alternative Dispute Resolution
852.233-71, Alternate Protest Procedure
852.239-75, Information and Communication Technology Accessibility Notice
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference
(vi) List of solicitation clauses that apply to the acquisition:
52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I
52.203-17, Contractor Employee Whistleblower Rights
52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements
52.204-9, Personal Identity Verification of Contractor Personnel
52.204-13, System for Award Management-Maintenance
52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded
52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters
52.209-10, Prohibition on Contracting with Inverted Domestic Corporations
52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services
52.217-8, Option to Extend Services
52.217-9, Option to Extend the Term of the Contract
52.219-8, Utilization of Small Business Concerns
52.219-9, Small Business Subcontracting Plan
52.219-14, Limitations on Subcontracting
52.219-16, Liquidated Damages-Subcontracting Plan
52.222-3, Convict Labor
52.222-35, Equal Opportunity for Veterans
52.222-36, Equal Opportunity for Workers with Disabilities
52.222-40, Notification of Employee Rights Under the National Labor Relations Act
52.222-41, Service Contract Labor Standards
52.222-42, Statement of Equivalent Rates for Federal Hires
52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)
52.222-50, Combating Trafficking in Persons
52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements
52.222-54, Employment Eligibility Verification
52.222-62, Paid Sick Leave Under Executive Order 13706
52.222-90, Addressing DEI Discrimination by Federal Contractors
52.223-23, Sustainable Products
52.226-8, Encouraging Contractor Polices to Ban Text Messaging while Driving
52.224-3, Privacy Training
52.229-12, Tax on Certain Foreign Procurements
52.232-33, Payment by Electronic Funds Transfer-System for Award Management
52.232-40, Providing Accelerated Payments to Small Business Subcontractors
52.233-3, Protest After Award
52.233-4, Applicable Law for Breach of Contract Claim
52.237-2, Protection of Government Buildings, Equipment, and Vegetation
52.237-3, Continuity of Services
52.240-91, Security Prohibitions and Exclusions
52.240-93, Basic Safeguarding of Covered Contractor Information Systems
52.244-6, Subcontracts for Commercial Products and Commercial Services
852.201-70, Contracting Officer s Representative
852.203-70, Commercial Advertising
852.204-70, Personal Identity Verification of Contractor Personnel
852.204-71, Information and Information Systems Security
852.204-72, Personnel Vetting and Credentialing
852.211-76, Liquidated Damages-Reimbursement for Data Breach Costs, Alt. I
852.219-70, VA Small Business Subcontracting Plan Minimum Requirements
852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses
852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction
852.222-71, Compliance with Executive Order 13899
852.223-71, Safety and Health
852.232-72, Electronic Submission of Payment Requests
852.242-71, Administrative Contracting Officer
(vii) Offers are due on August 27, 2026, before 2:00 PM CST. Submit offers by email to vance.farrell@va.gov . Do NOT submit offers in the form of ZIP files. VA servers do not typically forward the content of ZIP files.
(viii) Other additional information required:
Questions about the solicitation must be in writing. It is requested that all questions be submitted by August 17, 2026. Submit questions by email to vance.farrell@va.gov .
Addendum to FAR provision 52.212-1, Instructions to Offerors:
Each offer shall include:
Cover Letter completed by the offeror (see Exhibit A).
Vendor s Questionnaire for Technical Evaluation completed by the offeror (Exhibit B).
Past Performance Information
Copy, or draft of Emergency Plan (SOW, paragraph 12)
Copy, or draft of Quality Assurance Program Plan (SOW, paragraph 15)
Completed/signed VAAR 852.219-75, Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction
Nonfunctioning pro-rated monthly Rental Fee rate (SOW, 2.c.)
Failure to provide all required documentation will result in the offer to be determined noncompliant. Offers with missing documents will not be evaluated. NCO-17 does not intend to enter into discussions with all offerors so that one or some can provide missing documents.
Instructions for Technical:
Technical Submission and Qualifications: Specifically stating how the offeror intends to meet the requirements in the Statement of Work (SOW). A technical description of how the quote is offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
Provide:
Offeror shall attest with their offer that the operators are or will be licensed. Actual operator licenses shall be provided at the contract kick-off meeting.
Offerors shall attest with their offer their proposed Technologist s competency. Technologist competency documents shall be provided at the contract kick-off meeting.
Credentials and qualifications for the job.
Current competency assessment (assessment of knowledge, skills, abilities, and behaviors required to perform the job correctly and skillfully; includes age-specific knowledge and skills required to provide care for certain patient populations, as appropriate).
Evidence of relevant continuing education during the past two years.
Offeror shall attest with their offer a description of Health examination records of all individuals performing work under the contract. Actual or copies of health records shall be provided at the contract kick-off meeting.
Annual TB skin test and recent (within the last year) chest X-ray if there is a positive TB skin test.
Hepatitis B immunity (hepatitis immune titer, if provider has had the series of shots; if no immunity, evidence that the provider has started the hepatitis B vaccination series).
Varicella titer if the provider has not had chicken pox and has direct patient contact.
Emergency Plan
Quality Assurance Program Plan
Submit a description of the proposed MRI (SOW, 4.b.) and trailer (SOW, 8.b.) to include make, model and specifications.
Instructions for Past Performance:
Offeror should provide at least two (2) references (maximum of 5) of similar contracts in government, public or private sector. Provide contract numbers, point of contact name and phone numbers, magnitude and period of performance.
Instructions for Price:
Offer may complete the schedule in the SF1449 or provide pricing information in their own format (Microsoft or PDF document). Quotes must be valid for at least 60 days.
Offeror must currently be certified by the SBA as a Service-Disabled Veteran-Owned Small Business (SDVOSB)
Offeror must be registered in SAM and have completed FAR provision 52.212-3.
This solicitation includes FAR provision 52.237-1, Site Visit. A formal site visit is not scheduled.
Addendum to FAR provision 52.212-2, Evaluation:
Evaluation approach: the government will evaluate offers using the comparative evaluation of offers outlined in RFO 12.203(c)(2), where offers will be compared to one another to determine which provides the best benefit to the government. The government reserves the right to consider an offer other than the lowest price that provides additional benefit(s). Offers may exceed the minimum requirements of the solicitation. The government reserves the right to select an offer that provides a benefit to the government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The government is not requesting or accepting alternate offers.
Factor 1: Technical
Technical Factors:
Offeror shall attest with their offer that the operators are, or will be, licensed, competent, and sufficient health examination records.
Emergency plan addressing emergencies such as patient codes, personal injury, fire, and disruptive behavior.
Quality Assurance Program Plan incorporating the minimum requirements in paragraph 15 in the SOW. Plan must demonstrate a management approach for the offeror establishing a high degree of confidence, innovation, and low-performance risk.
MRI specifications of the mobile unit.
Factor 2: Past Performance
Recent (last 24 months), relevant, and successful current and past performance in the performance of MRI and technologist services commensurate with the solicitation magnitude of services required in the SOW. Past Performance submissions will be evaluated to determine the competency of the offeror s historical performance and how that performance can predict the offeror s potential for performance of the tasks in the solicitation. The government may review past performance information from various sources, including databases.
Factor 3: Price
The government will evaluate price by adding the sum of all priced line items, including all options. Prices will be evaluated for completeness and reasonableness. Unrealistically high or low offers, initially or subsequently, may be determined for eliminating an offer from competition, either on the basis that the offeror does not understand the requirement, or has submitted an unrealistic offer. Additionally, unbalanced pricing poses an unacceptable risk to the government and may be reason to reject the offer.
