Description:
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025).
This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $10 Million.
The FSC/PSC is S208.
The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking Landscape Services including installation and removal of decomposed granite, installation of river rock, planting new shrubs, irrigation system modifications, removing and installing new Elite Plus Sodded Turf, and installation of tree staking for 20 trees. Additionally, contractor will need to remove, adjust or install new irrigation components to support the updated layout.
All interested companies shall provide quotations for the following:
Supplies/Services
Refer to Price/Cost Schedule (Attached)
STATEMENT OF WORK (SOW)
TITLE:
Landscape and Decomposed Granite Project (VALLHCS)
BACKGROUND INFORMATION:
The Facility Maintenance Services at VA Loma Linda Healthcare System (VALLHS) is dedicated to maintaining safe and fully functional buildings to support the delivery of high-quality care to veterans. Current upgrades include improving decomposed granite areas, planting new shrubs, and installing an advanced drip irrigation system. Additionally, a new sprinkler system with saturation graphs will be implemented to optimize water coverage accuracy and efficiency.
PARTS and EQUIPMENT LIST:
Granite and other Materials
NAME
QTY
Decomposed Granite
50,000 sq ft
Elite Plus Sodded Turf
100 sq ft
8 ft Wooden Tree Stakes
40
Arizona River Rock
2,400 sq ft
Plants
NAME
Location
QTY
Crape Myrtle Shrubs -Purple
Pond 3
2
Crape Myrtle Shrubs -Red
Pond 3
2
Crape Myrtle Shrubs -Pink
Pond 3
2
Muhlenbergia Rigens
Pond 3
2
Loropetalum Chinese Flower
Pond 3
2
Lantana Yellow
Parking Lot Green
10
Lantana White
Parking Lot Green
10
Lantana Purple
Parking Lot Green
10
Lantana Orange
Parking Lot Green
10
Little John Bottlebrush
Pond 5
5
Indian Hawthorn Shrub
Pond 5
5
Rosemary Bush
Op Pharmacy Entrance and around the building
5
Rock Rose Shrub
Op Pharmacy Entrance and around the building
5
Red Yucca Plant
Op Pharmacy Entrance and around the building
5
Mexican Bird of Paradise
Main entrance Benton St.
5
OBJECTIVES:
This service contract requires a contractor to provide all labor, materials, equipment, supervision, and disposal necessary to perform comprehensive rehabilitation and enhancement of existing Stabilized decomposed granite (DG) landscape areas located throughout the VA Loma Linda Healthcare System campus. The total estimated project footprint is approximately 50,000 square feet, spanning the entire campus and multiple zones identified by VA Loma Linda.
SCOPE:
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, software, and supervision to conduct Decomposed Granite maintenance, removal, repair, and installation. Contractor shall provide report to Grounds Supervisor to update on the project maintenance, removal, repair, and installation. The contractor shall complete all tasks outlined in this Statement of Work and Manufacture Technical Manual for each piece of equipment list in Parts and Equipment List.
Work shall include DG stabilized decomposed granite restoration, vegetation removal, soil preparation, DG stabilized decomposed granite placement, compaction, irrigation removal, installation, and repair.
Vegetation and Soil Preparation
Remove existing grass, shrubs, deteriorated DG, and organic material within designated work areas.
Remove or cap irrigation components in areas receiving DG, as directed.
Re-grade soil to ensure proper drainage and uniform elevations prior to DG placement.
Install 100 sq ft of Sod Turf in areas designated by Grounds Supervisor.
Remove 100 sq. ft. existing SOD.
Prepare soil for SOD installation.
Install 100 sq. ft. of new SOD.
Adjust irrigation to ensure proper coverage.
Irrigation System Modifications
Contractors shall adjust, remove, or install irrigation components to support the updated layout.
Install new irrigation lines, valves, or heads in areas receiving new plant material.
Ensure irrigation does not overspray DG surfaces to preserve stability and longevity. Adjust all irrigation for the whole campus.
Locations for new irrigation installations
New Generator Yard on Loma Linda drive.
Parking Structure.
CLC Building.
Plant Installation
Contractor shall furnish and install eighty (80) 5-gallon shrubs, selected to match existing plantings and meet VA facility standards. New shrub
Main Entrance Benton Street
Mexican Bird of Paradise -5
Pond 3
Crape Myrtle shrubs
Purple -2
Red -2
Pink -2
Muhlenbergia Rigens -2
Loropetalum Chinese Flower -2
Parking Lot Green
Lantana
Yellow - 10
White - 10
Purple - 10
Orange - 10
Pond 5
Little John Bottlebrush - 5
Indian Hawthorn shrub -5
Op Pharmacy Entrance and around the building
Rosemary bush - 5
Rock Rose Shrub -5
Red Yucca Plant - 5
Verify irrigation coverage and functionality for all newly planted materials
Arizona River Rock and Edging Installation
1. Install 2,400 sq ft of river rock walkway, shaping and grading as required.
2. Install 200 linear yards of bender board to create defined edgings around DG, rock, and planting zones.
DG Rehabilitation and Installation
Perform comprehensive DG restoration across existing areas to reestablish proper color consistency, compaction, and surface condition.
Remove old DG and replace with stabilized decomposed granite (DG)
Install new stabilized decomposed granite (DG) in additional areas identified on the plans, matching VA-designated color and type.
Apply stabilized decomposed granite DG to a uniform depth, compact thoroughly, and water to specification.
Tree Staking Installation
Contractors shall provide all labor, materials, tools, equipment, required parts, hardware, and supervision to furnish and install fourth (40) stakes for twenty (20) trees.
Install two (2) eight-inch stakes per tree.
Secure each tree VA standard tree ties.
Ensure staking meets local arborist recommendations.
Project Reference
Location Outside Service Bay 7 First Floor.
Location Outside Service Bay 7 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Service Bay 5 First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Outside Main Entrance and Horseshoe First Floor.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove current rock and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona river rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Remove Dg and replace with new Addition of stabilized decomposed granite (DG) Color Red 120 Sq. ft.
Install 1 retaining wall section (approx. 16 LF × 0.4 FT height)
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new Arizona River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Remove Dg and replace with new River rock and Replace the Plastic Bender-Board with Aluminum Bender board 6 . Install weed barrier.
Location Near North Entrance First Floor.
New Addition of Arizona River Rock and Check Irrigation. Install weed barrier.
Location Behind and On the Side of Eye Clinic, Audiology, Cancer, and Valor Buildings.
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock and New Addition of Aluminum Bender-Board 6
New Addition of Arizona River Rock New Addition of Aluminum Bender-Board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove and replace the existing gravel. New addition of Arizona river rock new addition of aluminum bender board 6
Remove And Replace the Existing Gravel with Red DG And Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing of Red DG and Arizona River Rock on The Drain Outlet Only
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on The Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier. Install weed barrier.
Remove And Replace the Existing Gravel Red DG and Arizona River Rock on the Drain Outlet Only. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock Aluminum Bender Board. Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Remove And Replace the Existing Gravel New Addition of Arizona River Rock New Addition Aluminum Bender Board 6 . Install weed barrier.
Location O.P. Pharmacy
New addition of Arizona river rock on the 3 Dow Spot and New Addition Aluminum Bender Board 6 .
Location Pond 3.
Replace And Refresh the Existing DG with New Red DG Around Pond 3. Addition on an aluminum bender board along the bottom of the pond.
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
New Additions Arizona Rock and Addition of Aluminum Bender Board 6
REPORTS
Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed. Reports shall be submitted in hard copy and E-mail to the VA COR (Contracting Officer Representative within 30 days of work completion.
OVER AND ABOVE REPAIR:
Upon discovery of over and above repairs or unforeseen requirements, Contractor shall
immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.
PERIOD OF PERFORMANCE:
180 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.
Daytime hours: 6 am to 4 pm
Evening hours: 4 pm to 4 am
Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.
PLACE OF PERFORMANCE:
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
11201 Benton Street
Loma Linda, CA 92357
LICENSING REQUIREMENTS:
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA)
General Contractor License
C-27 Landscaping Contractor
CIT Certification (Certified Irrigation Technician)
SPECIFIC REQUIREMENTS:
Contractor shall schedule start date with POC or designee five (5) business days in advance.
Contactor personnel shall have valid Loma Linda PIV badges before starting work.
Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Plumbing Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Plumbing Supervisor that energy sources will be restored and require verification.
Contractor s supervisor or lead technician are to check in with VALLHCS Plumbing Supervisor, or in their absence, with Graphics Control prior to work each day.
Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.
OSHA 29CFR Regulations, www.osha.gov
NFPA 99, www.nfpa.org
Design Manuals
Plumbing Steam vol. 1,2, and 3
Master Construction Specification
Division 22 Plumbing
Division 23 Heating, Ventilating, and Air Conditioning
AUTHORIZED SERVICES:
Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.
DELEGATION OF AUTHORITY:
No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.
GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI):
No Government equipment will be used by the Vendor.
RECOGNIZED HOLIDAYS:
The following is a list of all Government recognized holidays:
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays :
New Year s Day: January 1
Martin Luther King s Birthday: Third Monday in January
President s Day: Third Monday in February
Memorial Day: Last Monday in May
Juneteenth Independence Day: June 19
Independence Day: July 4
Labor Day: First Monday in September
Columbus Day: Second Monday in October
Veterans Day: November 11
Thanksgiving Day: Fourth Thursday in November
Christmas Day: December 25
If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.
SAFETY AND PPE EQUIPMENT:
Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.
PARKING:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
COMPLAINTS:
It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.
**End of Statement of Work**
The purchase order period of performance is 06/20/2026 - 06/19/2027.
Free on Board Origin (FOB) is destination.
Place of Performance/Place of Delivery
Address:
Department of Veterans Affairs
VA Loma Linda Healthcare System (VALLHCS)
11201 Benton Street
Loma Linda, CA
Postal Code:
92357-1000
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)
FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)
FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)
FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)
FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025)
FAR 52.212-2, Evaluation-Commercial Products and Commercial Services ) (NOV 2021) (DEVEATION OCT 2025)
FAR 52.216-1, Type of Contract (APR 1984) (DEVIATION NOV 2025)
FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (NOV 2007)(DEVEATION SEP 2025)
FAR 52.252-5, Authorized Deviation in Provisions (NOV 2020)
VAAR 852.239-71, Information System Security Plan and Accreditation (FEB 2023)
VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)
FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998)
FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)
FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)
FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)
FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)
FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)
FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)
FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)
FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)
FAR 52.219-14, Limitation on Subcontracting. (OCT 2022) (DEVEATION NOV 2025)
FAR 52.219-28, Postaward Small Business Program Rerepresentaion (JAN 2025 (DEVIATION NOV 2025)
FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)
FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVEATION NOV 2025)
FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)
FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)
FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)
FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)
FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)
FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025)
FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)
FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)
FAR 52.223-23, Sustainable Products. (MAY 2024) (DEVEATION NOV 2025)
FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)
FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)
FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)
FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)
FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)
FAR 52.240-91, Security Prohibitions and Exclusions. (DEVIATION NOV 2025)
FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)
FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020)
VAAR 852.203-70, Commercial Advertising (MAY 2018)
VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026)
VAAR 852.204-72, Personnel Vetting and Credentialing (MARCH 2026)
VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)
VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)
VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.
All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.
All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Price, and past performance, with price more important.
Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)
Addenda to FAR 52.212-4 are attached.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Required Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications (Failure to include these certifications, will disqualify offeror):
Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA).
General Contractor License.
C-27 Landscaping Contractor.
CIT Certification (Certified Irrigation Technician).
Prospective Offerors are notified 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, paragraph (d) requires certification to be completed, signed, and returned with the offeror s submission. Failure to include this completed information will preclude the offeror from consideration for award.
Note: It is Encouraged for all interested parties to attend the site visit on the date and time stated below.
Site visit: Site visit will be conducted by the COR Martin Robles, Martin.Robles@va.gov, (951) 537-9525 on June 4, 2026 at 9:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Aaron Pyatt to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas.
Questions shall be received electronically only not later than 10:00 PDT on 06/8/2026 at Catherine.fernandezpedernera@va.gov.
Submission of your final response shall be received electronically not later than 10:00 PDT on 06/11/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q0597.
Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award.
Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.
Point of Contact
Catherine Fernandez, Contract Specialist, Catherine.fernandezpedernera@va.gov
