Rubberized Roof Sealant Removal and Replacement, Fort Devens

ItemCritical Project ParameterDetail / RequirementProject NameRubberized Roof Sealant Removal and ReplacementBuilding 3574, Devens Reserve Forces Training Area (RFTA), Devens, MASolicitation No.W15QKN26QA132Request for Proposal (RFP)Contract TypeFirm-Fixed-Price (FFP)Single-award commercial construction services contract.Set-Aside Status100% Service-Disabled Veteran-Owned Small Business (SDVOSB)NAICS: 238160 (Roofing Contractors) | Size Standard: $19.0MBonding / SecurityWaivedPre-award bid guarantees, post-award performance and payment bonds (SF 25/SF 25A), and alternative payment protections are not required.Period of Performance20 Working DaysThe performance period begins after the issuance of the Notice to Proceed (NTP).Mandatory Labor RatesDavis-Bacon Act Prevailing WagesMiddlesex County Wage Determination MA20260001 (issued May 18, 2026).Questions DeadlineJune 30, 2026, at 12:00 PM ESTSubmitted in writing via email to the Contract Specialist and Contracting Officer.Proposal DeadlineJuly 02, 2026, at 12:00 PM EST100% Electronic Submission via Email to the Contract Specialist.Primary Contact (CS)Nelia Shyshak, Contract Specialistnelia.shyshak.civ@army.mil

Summary of What the Contractor Shall Provide

To be deemed technically acceptable and responsive, the successful contractor must deliver the physical services and technical deliverables detailed below:

• Physical Construction & Specialty Trade Services:

  • Sealant Removal: Complete removal of the existing failed under-eave rubberized sealant on Building 3574.

  • Surface Preparation: Prepare the exposed surface to ensure it is completely dry, clean, and free of residues. The Government reserves the right to inspect the surface prior to new installation.

  • Sealant Installation: Provide and install new commercial-grade sealant, ensuring uniform application over the designated 270 to 300 square foot under-eave perimeter.

  • General Scope: The Contractor shall provide all plant, labor, equipment (including scissor lift), tools, materials, supervision, and transportation necessary to accomplish the work.

• Mandatory Technical Submittals & Deliverables (Within 10 business days of NTP):

  • Rubberized Roof Sealant Replacement Plan

  • Warranty Management Plan

  • Manufacturer's Instructions

  • Operations and Maintenance Data

• Completed Cost Breakdown Form (Attachment 0003): An itemized breakdown specifying direct labor (compliant with the specified Wage Determination), materials/equipment, and a separate calculation for Overhead/G&A and Profit.

Mandatory Site Visit & Access

Prospective offerors are highly encouraged to inspect the site. Failure to do so will not constitute grounds for a claim after award.

• Site Visit Schedule:

  • Primary Site Visit: Tuesday, June 25, 2026, at 9:00 AM EST

  • Secondary Site Visit: Wednesday, June 26, 2026, at 9:00 AM EST

  • Site Visit Address: Building 3574, Devens RFTA, Main Cantonment Area, Devens, MA 01434.

• Access Pass Security (Mandatory 48-Hour Advance Notice):
  Attendees must submit the "Devens Visitors Pass" request form at least forty-eight (48) hours prior to the scheduled site visit date and time.

  • Zygmunt Osiecki, DPW Director | Email: zygmunt.v.osiecki.civ@army.mil | Phone: (978) 615-6104

Post-Award Contract Execution Sequence

Contract performance shall follow this strict chronological sequence. Physical mobilization, tool delivery, or actual onsite work is strictly prohibited prior to receiving the written Notice to Proceed (NTP).

1. Contract Award: The Government executes and issues the FFP contract in the Army Contract Writing System (ACWS).

2. Notice to Proceed (NTP) Issuance: Upon contract execution, the Contracting Officer issues the formal NTP, which officially starts the 20-working-day Period of Performance (PoP) clock.

3. Required Submittals: Within ten (10) business days following NTP, the Contractor shall submit all required technical documents for Government review and approval.

4. Pre-Construction Conference: After NTP issuance but prior to starting work, a conference will be held to review base access and safety.

5. Onsite Work Commencement: The Contractor may begin physical onsite work only after submittals are approved and the pre-construction conference is complete.