Energy System Installation for US Embassy The Hague, Netherlands

PRE-SOLICITATION NOTICE

Solicitation No.:  19GE5026R0060

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposals (RFP) for:

Energy System Installation for US Embassy the Hague, Netherlands

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price purchase order during the second quarter of calendar year 2026.

The successful contractor shall provide complete construction services, project coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the purchase order within the established timeframe.

The United States Embassy at The Hague intends to award a design-build contract for the installation of an energy system at the existing Embassy compound in The Hague, Netherlands.

The project includes the design and construction of covered parking solar carports incorporating a photovoltaic system to optimize utility performance and provide approximately 25 percent or more of the compound’s electrical energy demand. All work shall be performed in accordance with applicable international professional standards for quality, safety, and diligence. 

The magnitude of this project is anticipated to be between $4,000,000and $6,000,000.

Companies interested in the RFP should express their interest by written correspondence, no later than April 24, 2026, at the following email addresses GalloneA@state.gov and must include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.

Firms shall be knowledgeable in written and spoken English.

The RFP package/documents shall not be placed on SAM.gov.  Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this order will be performed. Contractors shall be required to provide:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in the Netherlands.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the purchase order. 

If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon purchase order award.

UEI number: _______________________      SAM Registered:      (     ) Yes     (     ) No

*          System for Award Management: https://sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.