Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC Number 2026-01, effective date of 03/13/2026.
This solicitation is set-aside for Small Business.
The associated North American Industrial Classification System (NAICS) code for this procurement is 314120, with a small business size standard of 750 employees.
The FSC/PSC is 7230.
The Northport VA Medical Center is seeking sources that can provide Webblock anti-ligature shades and Solomount Window Shades.
The VA has a preference for domestic end items manufactured in the United States.
All interested companies shall provide quotations for the following:
Line Item
Description/Part Number
Quantity
0001
Measure, supply and install Webblock shades
56
0002
Measure, supply and install Solomount shades
163
Statement of Work:
Awarded vendor is to Measure all windows to confirm sizes, order all required shades and determine best installation method for each type of shade and window. Contractor is to remove existing window treatments, cart offsite for disposal at contractor s expense and install new window shades in Building 65 1st and Building 64 2nd floor. Bedrooms and toilet rooms are to be Webblock anti-ligature shades, all other windows on these buildings/floors are to be Solomount window shades. Fabric of shade to be from the WT line at 1 3% openness and will be chosen by the VAMC Interior Designer.
Project Scale: 1st floor of Building 65 and 2nd floor of building 64 all windows unless otherwise noted. 56 windows will require shades that are Webblock, 163 windows will require shades that are Solomount. Heights are approximately 70 H, widths range from 31 to 81 , matrix and floorplan is attached.
Project Overview
This Statement of Work outlines the removal and offsite disposal of existing window treatments across two buildings, followed by the supply and installation of new Webblock window shades in all bedrooms and Solomount window shades in all other areas.
Scope of Work
Measure and assess all windows in Building 65 1st floor and Building 64 2nd floor for exact measurements and installation requirements prior to answering solicitation.
Apply measurements to shade order of Webblock window shades in bedrooms and bathrooms and Solomount window shades in all other locations.
Order shades based on plans, matrix, field measurements and site conditions t.
Contact COR to schedule installation dates after order has shipped.
Provide a schedule of work times and locations for each day and a timeframe for overall installation for each building and how it will be accomplished logistically.
Upon approved schedule remove existing window treatment, dispose of off property per all state, federal and local laws, and immediately replace the window treatment with the correct associated window treatment, complete with all hardware and fabric. Webblock window shades will be installed in toilets and bedrooms, Solomount window shades will be installed on all other windows in Building 65 first floor and Building 64 2nd floor.
A. Removal and Disposal
Remove all existing window treatments from all windows in both buildings.
Detach brackets, hardware, and associated components as required.
Transport and dispose of all removed materials off property in compliance with local regulations.
Leave each workspace clean and free of debris.
Vacuum all dust created by the removal and replacement of window shades.
Return all wall, ceilings, windows and floors to the same condition as before the work started.
B. Supply New Window Shades
Verify and confirm all window measurements, onsite, prior to ordering materials and products.
Order and provide Webblock window shades for all designated bedroom windows and toilet windows in Building 65 first floor and Building 64 2nd floor.
Order and provide Solomount window shades for all other windows in Building 65 first floor and Building 64 2nd floor.
C. Installation
Install Webblock shades in specified bedroom and toilet windows in Building 65 1st floor and Building 64 2nd floor.
Install Solomount shades in all remaining windows in Building 65 1st floor and Building 64 2nd floor.
Ensure all shades are properly mounted, level, and fully operational.
Remove all packaging and installation debris from the site.
Leave each workspace clean and free of debris.
Vacuum all dust created by the removal and replacement of window shades.
Return all wall, ceilings, windows and floors to the same condition as when work commenced.
D. Materials and Equipment
Contractor to supply all shades, mounting hardware, brackets, and accessories for a full and complete installation of Webblock and Solomount window shades for all windows included in this project.
Contractor to provide all necessary tools and equipment to complete the work to install Webblock and Solomount window shades for all windows included in this project, safely and efficiently.
E. Responsibilities
1. Contractor Responsibilities:
Perform all work in a professional and safe manner.
Protect interior finishes during removal and installation.
Maintain a clean and orderly workspace.
Comply with building rules, codes, and safety guidelines.
2. Client Responsibilities:
Provide access to all areas and windows during scheduled work hours.
Confirm shade selections, fabric choices, control types, and installation locations prior to ordering.
F. Warranty
1. Product Warranty
Webblock and Solomount shades include a manufacturer warranty covering defects in materials and mechanisms as specified by the manufacturer. This warrantee is to be executable by VAMC, Northport with InPro.
The product is to be warranted against defects in materials or workmanship for the time-period specified below; provided that the product was properly installed, the product was made or assembled exclusively from our materials and components, and our recommendations were followed with regards to limitations and specifications. This warranty extends only to the original purchaser of the product and for the initial installation only. The warranty term starts as of the invoice date.
25-YEAR LIMITED WARRANTY
Clutch roller shades
Motorized roller shades
Wrapped frame fixed panels and fixed shades
Shading enclosures including pocket, closure, closure mounts, sill channel, side channel, center channel, and light stop angle
10-YEAR LIMITED WARRANTY
CF cordless roller shade springs
Webblock cordless roller shades and Secured Panels
2. Installation Warranty
Contractor will provide a workmanship warranty covering installation related defects for a defined warranty period of 3 years.
Warranty excludes damage caused by misuse, tampering, or environmental factors outside manufacturer recommendations.
G. Schedule
All work schedules will be approved by COR and will be on weekdays between the hours of 8 am and 4 pm weekdays and normal workdays and hours. The following are federal holidays are that are not included workdays: New Year s Day, Birthday of Martin Luther King, Jr., Wahington s Birthday, Memorial Day, Junteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.
If the contractor wishes to work on off hours, it must be previously approved and scheduled and at no additional cost to the VAMC.
Work will only commence after all materials have been ordered and delivered with the vendor providing storage of all materials for up to 30 days and days that account for the whole schedule of the project.
Materials are to be moved to the location of the job every day; these are active residences with patients on them. No materials or tools can be stored on or in Building 65 first floor and Building 64 2nd floor or other patient areas.
Tools cannot be left unattended during the installation.
Project timeline will be coordinated with the COR and reviewed with the end users and adjusted if necessary if conditions or program scheduling dictates.
H. Acceptance
The project will be considered complete once all shades have been installed, tested for proper operation, and all debris has been removed from the premises.
I. Product Specifications
1. CF300 SoloMount® Cordless Shade (Technical Data)
Mounting: Ceiling, wall, or jamb mount via proprietary SoloMount® brackets with extendable wall-mount flange. Available in regular or reverse roll configuration
Spring Mechanism: Balanced spring tension supporting up to 12 lb load; fingertip operation
Roller Tube Diameter: Available in 1.5 or 2 , depending on shade width and fabric choice
Retractable Idler: Mounted on idle side, color-coordinated to fabric (white or black)
Fascia Options: 4.5 fascia available front, rear, or both; colors include white, black, ivory, silver, and bronze
End Caps: Matching finishes to fascia for seamless appearance
Extendable Wand: 28 52 reach for tall or hard-to-access shades
Light-Blocking Accessories: Optional side channels, sill channels, or light stop angles available
Wall-Mount Angle (with rear fascia): Measures 4¾ × 4¾ × 1¼
System Size Capacities (based on WT 243 fabric):
Minimum Width: 17
Maximum Width: 120
Maximum Height: 144
Certifications: WCMA Best for Kids program compliant; meets commercial light-blocking standards.
2.WebbLok® Shade System (Technical Data)
Design: Heavy-duty, tamper-resistant system intended for behavioral-health or high-security environments
Security Box & Back Plate: Steel security box conceals roller mechanism; prevents tampering
Cordless Spring Roller: Finger-clip bottom operation; preset stops ensure uniform adjustment and retraction
Guide Tracks & Mullions: Includes guide tracks; optional mullions for wider or multiple window configurations
Fabric Options:
Solar screen fabrics (<1% openness)
Reinforced vinyl scrim fabrics (0% light)
Custom printed vinyl or solar screen fabrics
Fabric Properties (WS920 & WS930):
Composition: 100% reinforced vinyl (WS920); 20% polyester/80% PVC (WS930)
Openness: <1%
Weight (WS920): 18 oz/yd²; (WS930): 630 g/m²
Tensile strength (WS930): warp 265 / weft 100 daN/5 cm
Tearing strength (WS930): warp 8.1 / weft 4.6 daN
Fire & Cleanability: NFPA 701 and CA Title 19 fire-rated; anti-bacterial (ASTM G21/G22) and Green Guard indoor air quality certified; cleanable with non-solvent cleaners
Size Limits:
Width: 16 72
Maximum height: 96 or 2.5× width, whichever is greater
Color Options: Security boxes, guide tracks, and mullions in white, off-white, silver,
I. General Requirements
a. Safety shall be the Contractor s highest priority; this work will require work on Outpatient Residential Mental Health Units.
b. This project shall be a turn-key operation for the work as described in this SOW.
c. The VA healthcare facility shall continue to operate during the performance period, including patient care.
d. Work by the Contractor shall be completed during regular business hours, between 0800 1630, Monday through Friday, with permission of the unit supervisors it may be necessary to shift those hours to complete the job at no expense to the VAMC. Any work that interferes with normal medical facility operations shall be coordinated with the COR 2 days in advance to allow for coordination with affected VA departments. Contractor s work shall be conducted in a manner at times which would present the least amount of disruption to the VA healthcare facility and patient safety.
e. Period of Performance: 28 days/20 working days in total.
f. The contractor shall be required to complete one room and it s associated ante rooms at a time and all materials construction materials for each room is to be on site before work begins on that room.
g. No job site work shall commence prior to receipt of all approved submittal items (received by Contractor and stored on site), and upon written authorization of COR.
h. Submittals shall be submitted for approval no later than ten (10) calendar days after Notice to Proceed.
i. Any VA supplied utilities that are needed to complete this removal and installation are to be communicated to the COR no later than ten (10) calendar days after Notice to Proceed.
j. Documentation Contractor shall furnish written documentation that products
furnished are specifically designed for use in a medical facility and meet the stated
requirements in this SOW, Contract plans, specifications, and documents.
k. Installation - The Contractor shall be responsible for all work needed to replace, provide all materials and installation of designated window shades as described for this project.
l. Contractor shall furnish all supervision, labor, materials, equipment, tools, supplies, and related services required to furnish and complete a turnkey removal of existing window treatments and replacement with shades as directed in the documents provided, Contractor shall carry out the contract in accordance with the true intent and meaning of the SOW, contract plans, and specifications without additional cost to the VA.
m. Materials, tools and equipment shall never be left in a public area or unattended within the unit common areas. No work is to be done in common areas, there shall be a minimum of 2 individuals in proximity of the work to ensure that building materials, equipment, tools, and supplies are not accessible to patients or others. If the contractor has a day that the contractor cannot have the second person onsite, advance notice of 2 days must be provided to the COR, This advance request is to be made in writing for every occurrence, and will be required to obtain VA security before any work can be done on the day VA security is requested.
II. Specifications and Drawings
a. Electronic copies of the specifications and drawings shall be made available to the Contractor upon Contractor s written request.
b. Contractor shall be responsible for printed copies of specifications, drawings and other documents, at the Contractor s expense.
c. Any provision or partial provision of the Contract plans, specifications, documents or requirements that is not consistent with this SOW and Contractor Access and Activities should be questioned at site visit only.
d. Notice shall be null and void only to the extent of the inconsistency; other provisions or partial provisions of the Contract plans, specifications, documents or requirements shall remain in full force and effect.
III. Access
a. Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall comply with the VA security management program and obtain permission of the VA police, be identified by the contract and employer, and restricted from unauthorized access.
b. This shall be coordinated with the VA Police by the COR.
Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall not enter the work site without a temporary access sticker. They may also be subject to inspection of their personal effects when entering or leaving the project site.
c. Temporary badges shall be supplied by the VA to the Contractor for distribution to the Contractor, Contactor employees, Contractor s Sub-Contractors, and Contractor suppliers.
d. The Contractor shall maintain a log of Badge ID numbers and names of employees the Badges were issued to.
Updated Badge log shall be given to the COR weekly or less frequently if directed by COR. Lost Badges shall be reported immediately to the COR and the Contractor shall be responsible for a
e. $100.00 fee for all lost or unreturned Badges.
IV. After regular business hours or weekend access
a. For work outside the regular business hours and weekends, the Contractor must furnish written notification to the COR and the COR shall schedule and furnish written authorization to proceed three (3) business days
in advance of the proposed work activity. Any work performed by the Contractor, at
the Contractor s own choice, approved and outside specified working hours shall be at no additional expense to the VA.
b. Safety: Safety shall be the Contractor s highest priority. The Contractor shall be solely responsible for compliance with Federal/State/Local (F/S/L) OSHA regulations. The Contractor shall furnish and have in place Personal Protective Equipment (PPE), safety signage, cones, barricades etc., to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor, Contractor employees, and Contractor suppliers shall not be permitted to work and shall be asked to leave if the proper safety items are missing. Contractor shall furnish required safety items.
V. Contractor Expertise Requirements
a. Contractor shall have at least five (5) years proven specialty Webblock and Solomount shades.
b. Contractors must be licensed to complete work, where required, byF/S/L regulations within the State of New York. The Contractor shall furnish proof of license where required by F/S/L regulations, and liability insurance. Contractor must be an authorized supplier and installer of the products furnished.
VI. Other requirements
a. The materials and equipment installed shall match similar existing work if applicable for repair of adjacent surfaces.
b. Contractor shall make every reasonable effort to protect VA property from damage. Anything remaining in place that is damaged or defaced during this Contract shall be restored by the Contractor to the condition existing at time of award of Contract at the Contractor s expense.
c. Walls, ceilings, floors, furniture, etc., shall be protected from damage due to dust, staining, or falling debris created during any construction activities of the project.
d. No unauthorized work shall be initiated without the prior written approval of the Contracting Officer. The Contracting Officer shall approve requests, or proposals for changes in project scope and/or additional requirements, in writing, prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval, shall be done at the Contractor s expense.
e. Contractors shall visit the job site and visit the facility to determine if it s reasonable or necessary to ascertain the nature and location of the work to be performed in general, and the local conditions which can affect the work or the cost thereof. Failure to do so shall not relieve the Contractor of his responsibility for estimating properly the difficulty or cost of successfully performing the work without additional cost to the VA.
f. Measurements/locations are approximate and shall be verified by the Contractor onsite before ordering materials. VA shall not be held responsible for any error or variation in any measurements or other data listed. The Contractor shall not be relieved of his responsibility to carry out the Contract in accordance with the true intent and meaning of the SOW, Contract plans, specifications, and documents without additional cost to the VA.
g. Work required for this project shall be in accordance with the best practices of the building trades involved and in accordance with the true intent and meaning of the SOW, Contract plans, specifications, documents and requirements without additional cost to the VA.
h. Contractor shall furnish resources, including, but not limited to, qualified professionals, materials, equipment, tools, supplies, and related services to perform the work.
i. Contractor shall work independently once oriented, with adequate resources to
accomplish work within the performance period and per the Contractor s COR approved progress schedule.
j. Workmanship: This project shall be a turn-key operation of the SOW, Contract plans, specifications, documents and requirements and be of a complete and working shade system for every window.
k. The Contractor shall furnish qualified professionals, material, equipment, tools, supplies, and related services required to install complete working systems.
l. Work shall be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility.
VII. Vehicles and construction equipment:
Contractors keys to unattended vehicles and equipment shall always be removed when vehicles are unattended and parked only in approved parking spots. Loading dock locations can be utilized for loading and unloading only. After loading and unloading is complete, vehicles must be parked in an approved location confirmed by the COR.
VIII. Material Storage:
a. Contractor must have prior written authorization by the VA for storage of Contractor supplied materials and equipment. The Contractor shall submit in writing a request for storage of storage buildings, sheds, materials, equipment, tools, and supplies. The Contractor s written request shall be submitted to the COR a 10 days prior to the start of any work to allow time to review and notify the impacted parties. Work shall be planned in advance by the Contractor to give as much time as possible to schedule storage. No storage shall commence until written approval and authorization of the Contractor s request is provided by the COR seventy-two (72) hours prior to the storage.
b. Tools/Staging: Contractors must furnish materials, equipment, tools, ladders, and supplies to complete their work.
IX. Logistics
a. Unloading/Parking: No materials or equipment are permitted through the front entry.
b. Use Employee entrance/loading dock only for loading and unloading, do not leave
vehicle(s) unlocked. Parking on VHSO property is limited and the Contractor must
have prior written approval of on-site parking from COR.
c. Elevators: Contractor shall use only service elevators and protect elevator cabs and controls during periods of use. Contractors shall not exceed elevator weight limits.
X. Proper noise levels conditions of working in the VAMC, Northport.
a. Communication devices and Cell Phones: Use only outside.
b. Do not carry on conversations in hallways or near any patient areas. AM/FM radios and other sound producing devices are strictly prohibited in the VA buildings.
c. Noise: Contractor shall coordinate and schedule any noise making activities with the COR. For any noise making work activities, the Contractor shall provide written request to the COR and the COR shall schedule and furnish written authorization to proceed three (3) business days in advance of the proposed activity. At least two (2) business days notice must be given to the VA facility stakeholders.
d. Dust Proofing/Cleaning: Facility and furnishings must be covered with plastic or clean drop cloth if there is any potential for dust. Contractors shall furnish their own HEPA vacuum cleaner(s), tacky mats at the entrance of the work zone with COR permission and cleaning tools.
e. Contractor shall remove and properly dispose of construction debris, materials, equipment, and substances from this project and the VA property daily, after each work period (Monday Friday) or weekend, into the VA assigned containers. All tools, materials, equipment, and substances from the project and project activities must be fully removed and prior to final payment. Contractor shall return the work site to the condition in which it was found at the
f. Photography: Photography of any patients, personnel, visitors, and others on VA property is strictly prohibited.
XI. Information Security/Privacy/ Records Management
a. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system.
b. This contract does not create records on behalf of VA.
Schedule of estimated window types and sizes and Floor Plans of NIC windows
NIC windows:
Building 65 1st Floor:
Building 64 2nd Floor:
Matrix of window estimated sizes and types:
Webblock shades in bedrooms and toilets:
Building #
Width
Length
Quantity
65
46
75
9
65
37
75
9
65
31
75
3
64
46
75
9
64
37
75
14
64
31
75
5
64
76
75
7
Solomount shades in all other rooms:
Building #
Width
Length
Quantity
65
46
75
13
65
37
75
31
65
31
75
12
65
36
75
14
64
46
75
37
64
37
75
23
64
31
75
26
64
81
75
7
Materials and finishes will be WT Shade materials 1`- 3% openness and standard valance, and guide finishes once provided to the VAMC.
Place of Delivery:
Northport VA Medical Center
79 Middleville Road
Northport, NY 11768
The full text of FAR provisions or clauses may be accessed electronically at:
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following solicitation provisions and clause apply to this acquisition:
52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)
52.204-7 System for Award Management Registration, with Alternate I (OCT 2018) (DEVIATION NOV 2025)
52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)
52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)
52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)
52.225-2 Buy American Certificate (OCT 2022)
52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025)
52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025)
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)
As prescribed in 12.205(a)(1), insert a clause substantially as follows:
Instructions to Offerors Commercial Products and Commercial Services (Deviation Date)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(End of provision)
FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors.
As prescribed in 22.2203, insert the following clause:
Addressing DEI Discrimination by Federal Contractors (Deviation DATE)
(a) Definitions. As used in this clause
Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.
Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.
(b) In connection with the performance of work under this contract, the Contractor agrees as follows:
(1) The Contractor will not engage in any racially discriminatory DEI activities;
(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;
(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;
(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and
(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.
(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).
(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.
(End of clause)
FAR 52.225-2 Buy American Certificate.
Buy American Certificate (Oct 2022)
(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.
(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .
(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).
(4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."
(b)Foreign End Products:
Line Item No.
Country of Origin
Exceeds 55% domestic content (yes/no)
(b)[List as necessary]
(c) Domestic end products containing a critical component:
Line Item No. ___
[List as necessary]
(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.
Signature: _____________________________________
(End of provision)
All quoters shall submit the following:
One (1) quote in PDF format
One (1) Buy America Certificate
All quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)
As prescribed in 12.205(a)(2), insert a provision substantially as follows:
Evaluation Commercial Products and Commercial Services (Deviation Date Oct 2025)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
Technical capability of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Price; the Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.
Period of Performance with Delivery; quotations will be evaluated to the extent they can reasonably meet the Government's needs with respect to full project completion from date of award.
(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(c) Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12.602, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than lowest price that provides additional benefit(s). The Government reserves the right to select quotations that provides benefits to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. The evaluation will consider the following:
(End of provision)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than August 21st, 2026, at 1600 EST at Jonatan.Rondon@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact:
Jonatan Rondon
Contracting Officer
Network Contracting Office (NCO2)
Margaret Cochran Corbin VA Campus
423 East 23rd Street, 14045-W
New York, NY 10010
212-686-7500 ex. 16490
Jonatan.rondon@va.gov
