C1DA--NRM A/E - 528A8-CSI-806 Renovate A214-A217 for New MRI

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.  The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Architect-Engineer (A/E) design and construction period services to install a new Philips large bore 1.5T "helium free" (Magnetic Resonance Imaging) MRI unit. The work involves renovating four rooms (A214 A217) in the second-floor MRI Section of the A-Wing, with rooms A216 and A217 falling outside the MRI Zone 3 barrier. The project number is 528A8-CSI-806 and the location is the Stratton VA Medical Center, 113 Holland Avenue, Albany NY, 12208.   This requirement is being procured in accordance with the Brooks Act as implemented in RFO FAR part 36. Applicable NAICS code is 541310 and small business size standard of $12.5 Million. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before December 24, 2026. Potential contractors must be registered in SAM (www.sam.gov) and are visible/verified/certified as SDVOSB in Small Business Administration Dynamic Small Business Search (https://dsbs.sba.gov/search/dsp_dsbs.cfm) at time of submission of their qualifications in order to be considered for an award.    In order to assure compliance with VAAR clauses, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023)(DEVIATION)  and 852.219-73 VA Notice to Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses (JAN 2023)(DEVIATION), all firms submitting a SF 330 for this notice are required to indicate what percentage of the cost of contract performance will be expended on the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other consultant/subcontractor or otherwise used small or large business entity(s).  Any consultant/subcontractor or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), small, large, etc.).  Failure to provide this information will deem the firm s SF 330 submittal as nonresponsive and preclude further evaluation   All A/E firms are advised that in accordance with VAAR 836.606-71 the total cost of the production and delivery of designs, plans, drawings and specifications shall not exceed six (6) percent of the estimate cost of construction. Other A-E fees are not included in the six (6) percent. Additionally, RFO FAR Clause 52.236-22 (d) - Design Within Funding Limitations, will be applicable to this procurement action.    SCOPE OF SERVICE REQUIRED   Project number 528A8-CSI-806. See the attached Statement of Work (SOW).     LOCATION    Stratton VA Medical Center, 113 Holland Avenue, Albany New York,12208.   TYPE OF CONTRACT CONTEMPLATED  The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.  DESIGN COMPLETION PERIOD The Department of Veterans Affairs requires Architect-Engineer (A/E) design and construction period services for the renovation of rooms A214 A217 to support the installation of a new Philips large bore 1.5T "helium free" MRI unit. The A/E shall deliver design submittals in accordance with the design review and completion schedule from the issuance of the Notice to Proceed (NTP).   SELECTION CRITERIA DESCRIPTIONS The selection criteria descriptions are provided below.  Criterion 1 Professional qualifications necessary for satisfactory performance of required services. Provide brief resumes and professional qualifications necessary for satisfactory performance of proposed team members who will specifically serve as the Project Managers and Designers of Record for required services only.  Include specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm).  Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work.  The Designers of Record shall perform and direct the work within their respective discipline and shall sign and seal the report, as needed. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located. The offeror s team shall include staff members professionally licensed in the following disciplines: Architect Civil Engineer Structural Engineer Mechanical Engineer Fire Protection Engineer Electrical Engineer Project Manager must show experience and technical competent in MRI-specific projects that are similar in scope and cost, at least 1 project associated with a Philips MRI (preferably a 1.5T model). A minimum of 10+ years in role. Industrial Hygienist (certified) (HAZMAT surveying and preparing abatement and worker protection specifications) RF Shielding Designer / Medical Suite Isolation Engineer must have PE, industry certification such as iNARTE, or direct manufacturer training certification (Philips preferred) Submission requirements: Provide resumes, applicable documentation (awards, certificates, publications, and/or commendations from within the community) and all professional registration, certification, licensure and/or accreditation for all proposed key personnel.  Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract.  Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G. Criterion 2 Specialized experience and technical competence. Specialized experience and technical competence in the type of work required, detailed in the scope of work. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to: Prior ability to design an MRI suite for installation of a new 1.5T MRI unit without impacting adjacent MRI department activities located in same corridor, specifically utilizing Class III ICRA and limiting noise and vibration impacts. Strong Technical understanding of HVAC and Electrical Power System Design specific to MRI operation. Working with UPS and Electrical Backup Power Systems. Strong architectural and structural experience in designing hospital renovations for support of large size diagnostic equipment mobilization and supporting HVAC/electrical equipment. Working experience in designing for Hospital/healthcare environments especially relating to structural integrity associated with mobilization of large diagnostic equipment. Working in spaces with limited available area, tight ceilings and potential unknown historic utilities. Strong Technical understanding of supported scaffolding design and implementation as per OSHA and NYS regulations and standards. VA Asbestos Abatement Design Manual Strong experience with lead-impacted material removal/abatement and well as hazardous material design/removal. VAMC Electrical Systems design specifications and the most recent VA Electrical Design Manual. VAMC existing facility, Building 1 located in Albany NY, particularly with the electrical power systems found in the sub-basement, basement and first through third floors. Firm's ability to perform and manage subcontractors and scope of work to meet aggressive schedules, multiple disciplines, and control costs. Show firm individuals have worked together as a team previously and their roles, and describe ability of firm to manage, coordinate and work effectively with team members. Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above and the scope of work of the project. Example projects shall note project s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.  NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.  Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.  All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330.  The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 2. Criterion 3 Capacity. This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time.  Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time. List current projects with a design fee of greater than $20,000 being designed in the firm s office. Indicate the firm s present workload and the availability of the project team (including sub-consultants) for the specified contract performance period. Describe experience in successfully delivering projects per performance schedule and successfully completing multiple projects with similar delivery dates. Submission requirements: Describe the firm s ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm s capacity to accomplish multiple projects simultaneously.  Criterion 4 Past performance. VISN2 will be evaluated on past performance with government agencies and private industry in terms of cost control, quality of work, compliance with performance schedules, stakeholder/customer satisfaction and a record of significant claims against the firm.  Evaluation of past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS with respect to Criterion 2, and may include other information provided by the firm, customer inquiries, Government databases, and/or other information available to the Government including contacts with points of contact in other criteria. Recent is defined as performance occurring within five (5) years of the date of this Sources Sought, except those ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought. Relevancy is defined as performance of work on projects that are similar in scope Respondents with no previous past performance shall state this when addressing the selection criteria.  Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably.  Superior performance ratings on relevant projects may be considered more favorably in the evaluation. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT PRESENTED UNDER CRITERION 2. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 2.  AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client s point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 2 Attn: Ryan Seburn via email at Ryan.Seburn@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Criterion 5 Geographical location. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. To be rated ACCEPTABLE for this evaluation factor, the A/E firm must be within 400 miles from the prime contractor s main office or official satellite office to the Stratton VA Medical Center, 113 Holland Avenue, Albany, NY 12208. This distance is determined according to http://maps.google.com/ This factor evaluates the distance the AE firm's design office or official satellite office(s) from the location of work (Stratton VA Medical Center).  Please provide the address(es) and distance of your closest office to the address listed above that will be performing the work under this contract. Submission requirements: Provide firms/teams location, including main offices, branch offices and any subconsultants offices and demonstrate how this will be advantageous to the Government.   Criterion 6 - Experience in construction period services. Experience in construction period services to include: Professional field inspections during the construction period Review of construction submittals Support in answering requests for information during the construction period Support of construction contract changes to include drafting statements of work Submission requirements: In SF-330 Section F, the firm shall cite projects of similar scope and complexity where it provides construction period services. Section E and Section G shall identify the key personnel who performed these services and their role on the cited projects. Criterion 7 Small Businesses as Subcontractors. The extent to which potential contractors identify and commit to the use of Service-Disabled Veteran-Owned small businesses, Veteran-Owned small businesses, and other types of small businesses as subcontractors. Submission requirements: In SF-330 Section H, the firm shall identify the Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), and other small business concerns it proposes to use as subcontractors on this project. For each, state the firm name, its socioeconomic/small business category, and the scope of work or trades it will perform. PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL seven (7) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part 1G and Part II of the SF330. The AE firm shall use Part 1H and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. LIMITATIONS 852.219-73 VA NOTICE TO TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)(DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled Veteran-owned small business concern or SDVOSB : (1)Means a small business concern (i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and (v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128. (2) The term Service-disabled Veteran means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (3) The term small business concern has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632). (4) The term small business concern owned and controlled by Veterans with service-connected disabilities has the meaning given the term small business concern owned and controlled by service-disabled veterans under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)). (5) The term "SDVOSB participant or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102). (b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128. (1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered. (2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award. (3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences. (c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70. (d) Agreement/LOS certification. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required (LOS) certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows: (1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. (2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract. (ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted.Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements. (3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. (4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database. (5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6. (e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows: X By the end of the base term of the contract or order, and then by the end of each subsequent option period; or __By the end of the performance period for each order issued under the contract. (f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants. (g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program, and the VA Veterans First Contracting Program. (h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment). SUBMISSION REQUIREMENTS Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award due to noncompliance with the submission requirements.  EMAIL SUBMISSION REQUIREMENTS  Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) to Ryan.Seburn@va.gov no later than 10 AM, Eastern Standard Time (EST) on September 14th, 2026. Submittals received after the date and time identified will not be considered.  The submittal will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. All SF 330 submissions shall be clearly indicated in subject line, displaying the solicitation number and project number and title (abbreviated and shortened is okay). Submission is to be no more than a total of fifty (50) pages; size of emails is not to exceed 10 megabytes (MB). If more than one email is sent, please number emails in subject line as 1 of 2, 2 of 2 etc.  All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:  Cover Page with Solicitation Number, Project Number and Title Table of Contents  Copy of valid state registration for each lead designer  Copy of current  https://veterans.certify.sba.gov/ SDVOSB/VOSB certification DUNS Number Cage Code  Tax ID number Email address and Phone number (including the area code) of the Primary Point of Contact.Â