This is a source sought synopsis. The agency seeks information from interested, eligible, and qualified small businesses for preliminary planning purposes. Proposals are not being requested or accepted at this time. This is not a solicitation, and no contract will be awarded based on this synopsis. Respondents will not be notified of the results.
STATEMENT OF WORK
1.0 GENERAL SCOPE
The Veterans Health Administration (VHA) has a requirement for new window treatments to replace all window treatments in Building 24 RRTP on the 1st and 2nd floors.
New window treatments / dual solar shades for patient bedrooms and single solar shades for all other areas. The old window treatments will be removed by vendor and replaced with new in Building 24 RRTP program on the 1st and 2nd floors.
This requirement includes the vendor providing window treatment, professional installation, and removal of old window treatments (disposal off site).
The contractor shall provide all labor, materials, equipment, installation, transportation, clean-up and supervision necessary to satisfy the needs of each ordering activity.
The installer(s) must check in at Building 21 engineering office and get badges. The installers must notify Interior Designer Tia Manring once on station. Building 24 is an occupied patient area. The floors are locked and installers will need to be let in by nursing staff. All tools must be secured at all times. We will coordinate a staging area for materials and tools with the nursing staff prior to starting the installation.
All window treatments are to be delivered/installed to location:
Chillicothe VA Medical Center
17273 State Route 104
Chillicothe, Ohio 45601
Buildings 24
2.0 PERFORMANCE REQUIREMENTS
The contractor shall provide and be responsible for technical assistance, development and generation for final specifications.
Duty hours will be 9:00 a.m. to 4:30 p.m. The Government recognized federal holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.
Building 24 can be accessed at ground level entrance. Once inside the buildings, the installers will have access to an elevator.
The contractor shall:
Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, remove old window treatments, and install new Window Treatments from the manufacturer until final acceptance by Tia Manring, VA Interior Designer, COR.
Provide an on-site staff supervisor with OSHA 10 certification.
Remove existing Window Treatments and dispose of them off site.
Project phasing and scheduling requirements to include planning, manufacturing, project management, installation and clean-up of all packing material and debris from the window treatment installation.
Provide maintenance manuals for all products specified.
The contractor shall be responsible for cleaning up all packing/shipping materials and disposing of them and shall clean area prior to final walk-through with the VA Interior Designer.
3.0 PRODUCT
General
All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, flaking, cracking, or loss of adhesion. Window treatments shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.
Salient Characteristics
Products specified are not brand name justifications. They are a point of reference for quality and style. Equal products can be submitted. All equal products submitted will be reviewed by the VA Interior Designer. Product submittals should be required to clearly indicate compliant material specifications for all parts of the assembly. Delivery (freight) to building and/or project location/Window Treatment Assembly/installation/removal of trash must be included in the pricing for this project. All product specifications must be submitted as well as detailed drawings. All products must be made in America.
PRODUCTS
Draper Techmatic Roller Shades (or equivalent/ equal product). A manually operated window roller shade. This shade features a light duty clutch that never needs adjusting.
Technical Specifications:
CHILD SAFETY NOTICE: To comply with ANSI/WCMA A100.1-2022, this product ships with a Draper-designed Tensioned Hold-Down Device attached to the bead chain. Incorrect installation partially disables the product.
Maximum shade width is approximately - 72" (183 cm), depending on fabric selection.
Bead chain clutch operator mounted right- (standard) or left-hand operation.
Stainless steel bead chain (standard). Polyester chains are available in white, black, brown, grey, or ivory at no extra charge.
Mounting brackets (standard). Optional headbox with closure.
Hardware finishes include clear anodized (standard), black, white, ivory, or bronze, with custom powder coat colors available.
Varied bar options are available.
Universal mounting brackets (inside, outside, or ceiling mounted). Optional 2 ¼ (57 mm) universal brackets available.
Choose from a wide range of fabric colors, textures, and opacities or customize with graphics, patterns, or color matching.
Product designed for interior use.
All window coverings in patient bedrooms must be dual solar shades. All other windows have single solar shades.
79 total Dual Solar shades (1st and 2nd floors)
143 total Single Solar shades (1st and 2nd floors)
Finishes:
Sheerweave 1 percent open Style SW2500 Color: Oyster/Pearl Gray P14
Hardware Color: Silver
SunBloc Series SB9000 Room Darkening Opaque Color: White SB9010
The North American Industry Classification (NAICS) code for this potential acquisition is 337920-
Interested parties should submit all the following information:
Company name and address, point of contact with phone number, email address, UEI number and DUNS number;
Provide proof of registration in SAM. If you are a small business, include your SBA record or indicate your intent to register before submitting bids for any future solicitation.
Capability Statement and Certification (i.e. window/roller shades.)
Responses to this source sought notice are due by August 4, 2026, at 11:00 AM Eastern Time. Hard copy submissions will not be accepted. Please submit electronic responses and direct all inquiries to robin.whtifield@va.gov.
No additional information is available beyond what is provided here. Please do not contact individual VANIHCS locations for further details
