Lease & Installation of Heating, Ventilation and Air conditioning (HVAC) Equipment to Support Military Working Dog (MWD) Kennels

Site Visit Update:

A site visit will be scheduled for Thursday, 16 July 2026 at 9:00 am CDT at JBSA Lackland, TX. The meeting place will be the Luke East Gate visitor's center (2602 Luke Blvd, Lackland Air Force Base, TX 78236). Departure to the site will be promptly at 8:45 am CST. The Government WILL NOT provide transportation to travel between the sites. The Government reserves the right to dismiss any individual in attendance not adhering to the aforementioned safety measures. Recommend arriving 45 minutes earlier to sign in and retrieve your pass.

Interested parties should send a request to both SSgt Aaron Scott and N. Marie Phillips at aaron.scott.24@us.af.mil & norena.phillips@us.af.mil, NOT LATER THAN Monday, 13 July 2026 at 11:00 am CDT. The request must include: Full Name, Date of Birth, Country of birth, State Issued REAL ID # (i.e., Driver's License #), and State of issuance. Interested parties are required to have a copy of a valid REAL ID Driver's License, vehicle registration, and insurance on hand in order to receive a base pass. If the driver's license has not been updated to the REAL ID, interested parties will need a passport along with a driver's license. If this type of documentation is not provided, a base pass will not be issued and attendance will not be granted.

Requests received after the Monday, 13 July 2026, 11:00 am CST deadline will not be eligible for advance base access processing. While late registrants may still attend, they must allow sufficient time to go through the process to obtain a visitor's pass at the Luke East Gate visitor's center prior to departure. The site visit group plans to depart at 8:45 am CST, and departures will not be delayed for individuals who did not meet the deadline given.  These individuals are still able to attend once they obtain their pass aware they may missed some information or site specific locations due to the late arrival. 

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation. Proposals are being requested and a separate written solicitation will not be issued.

Solicitation number FA301626R0038 is issued as a request for proposal (RFP), for a "turnkey" solution to provide climate control for six Military Working Dog (MWD) kennels at JBSA-Lackland. The contractor is responsible for leasing, installing, operating, and maintaining a temporary HVAC system to ensure the kennels are kept within a temperature range of 45–85°F. 

Scope of Work: The contractor shall conduct surveys of the work scope, both before it begins and after it is finished. These surveys will verify that the work adheres to all HVAC industry standards, state and federal codes, and the environmental requirements detailed in this contract. The Contractor shall furnish all equipment, labor, layouts of work features, and supervision needed to lease, install, operate and maintain HVAC equipment in the various locations as shown in Attachment A – Conceptual Framework.

The Contractor shall provide maintenance and servicing of generators, fuel, auxiliary tanks, HVAC units, drywell for HVAC equipment condensate, and appurtenances such as electrical conductors, plumbing, and temporary metal ductwork with liner.

The Contractor is responsible for enclosure of the kennel roof gable to aid in maintaining temperatures. This contract also includes providing fuel and maintaining refueling service for the generators as needed to maintain continuous operation of the HVAC units. The Contractor shall provide maintenance services on equipment, including emergency maintenance response times of no less than a 2-hour response time, 24 hours a day, 7 days a week. The Contractor will maintain and ensure all HVAC units and all Generators are to 95% serviceability.

The Contractor is responsible for conducting a site visit prior to any work being performed to assess exact site conditions. The Contractor is responsible for devising a plan to install and maintain all lease equipment for the duration of the project, to include maintaining fuel levels during the lease agreement. The Contractor shall haul, remove equipment and restore site to original condition at the end of the rental lease agreement. The Contractor shall provide a Work Plan Narrative detailing the Contractors approach, prior to installation, for Government review. Work Plan Narrative shall be used during the Technical Evaluation process. The Contractor shall procure and install all required “turnkey” operational hardware, appurtenances, rodent resistant indoor/outdoor flexible ductwork including electrical infrastructure to supply power to the HVAC equipment. The Contractor shall remove and dispose of and haul off all debris from the jobsite daily and maintain the area around equipment to promote a safe environment. The Contractor shall submit a work schedule as part of the Work Plan Narrative and will be used as part of the Technical Evaluation. Contractor shall provide all necessary dumpsters required to haul all refuse and for cleanup effort.

The period of performance for this lease is one base year (12 months) + one option year (12 months) to total up to two years (24 months).

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://acquisition.gov/far-overhaul/far-part-deviation-guide.

See attached SF 1449 for evaluation factors, basis for award, provisions, and clauses, including F.O.B. Destination delivery.
See attached PWS for details on the requirement and allother associated attachments

*All questions regarding this solicitation must be submitted to both Points of Contact(PoC) NLT 17 July 2026 12:00pm CDT. 
All answers to questions will be posted.*
PoCs:
SSgt Aaron Scott: aaron.scott.24@us.af.mil
N. Marie Phillips: norena.phillips@us.af.mil