FCC Yazoo City Refrigerated/Refrigerated Cart - Food Service

1. General Information

• Document Type: Combined Synopsis / Solicitation
• Solicitation Number (Notice ID): 072826
• Posting Platform: Published via SAM.gov
• Procurement Type: Commercial Product
• Set-Aside Status: 100% Total Small Business Set-Aside
• Applicable NAICS Code: 336999 | PSC: 7320 (Kitchen Equipment and Appliances)
• Open Date: July 28, 2026 (Effective immediately upon publication)
• Close Date: August 3, 2026, at 12:00 PM (Noon) CST
• Primary Agency Contact: C. Tate, Supervisory Contract Specialist | Email: c3tate@bop.gov

2. Requirements & Line Items (CLINs)

Offerors must complete the following pricing table. Prices must be all-inclusive (covering all hardware, assembly, security features, packaging, and delivery costs):

• CLIN 0001: Brand Name Only: JonesZylon JZRR-144 Refrigerated/Refrigerated Cart including 1-Year Parts and Labor Warranty
  • Quantity: 3
  • Unit of Measure: Each
  • Unit Price: $ __________
  • Total Price for CLIN 0001: $ __________
• CLIN 0002: Shipping / Freight Charges (FOB Destination to 39194)
  • Quantity: 1
  • Unit of Measure: Lot
  • Total Price for CLIN 0002: $ __________
• TOTAL CONTRACT VALUE:
  • Combined Firm-Fixed-Price (CLIN 0001 + CLIN 0002): $ __________

           Your bid needs to be on your official bid document.

• Government Cost Baseline: $48,586.98 (All-inclusive estimated contract threshold)
• FOB Terms: FOB Destination (Shipping costs included in unit price or broken out in CLIN 0002)
• Delivery Destination:
  Federal Bureau of Prisons
  FCC Yazoo City - Attn: Warehouse
  2225 Haley Barbour Pkwy
  Yazoo City, MS 39194

3. Salient Technical Specifications

To meet the minimum technical baseline, any proposed asset must match the following parameters of the brand-name item:

• Physical Footprint: Maximum dimensions of 76.00” H × 62.25” W × 31.75” D (63.50” cabinet paired with a 12.50” compressor).
• Frame Integrity: 18-gauge stainless steel exterior skin, 16-gauge stainless steel base structure reinforced with integrated cross channels, and fully ground/polished welds.
• Thermal Envelope: 1” thick high-density fiberglass panel insulation lining the top, bottom, and side panels.
• Compartment Doors: Double-panel insulated construction opening to a full 270° swing profile, utilizing door-mounted gaskets, magnetic closures, three heavy-duty 12-gauge hinges, and an integrated 12-gauge lockable transport latch.
• Mobility Systems: Six 8” plate-mounted casters secured with tamper-proof fasteners (4 multi-terrain swivel style with brakes, 2 rigid line style) wrapped by a full perimeter non-marking vinyl bottom bumper.
• Tray & Rack Architecture: Fixed universal slides fixed at 4.5” spacing intervals supporting minimum configurations of:
  • 144 to 192 segregation trays (utilizing shelves).
  • 264 to 360 segregation trays (without interior shelves).
  • Twenty 18” x 26” sheet pans OR forty 12” x 20” (4” deep) food pans.
• Power Matrix: Operational thresholds at 120 Volts, 1596 Watts, 13.3 Amps matching a NEMA 5-20P plug configuration, with an external 12-gauge stainless steel cord wrap welded directly to the frame.
• Security Overlays: All assembly fasteners must be specialized security/tamper-proof variants; the digital temperature controller/thermometer must feature a clear protective security cover, and the lighted power rocker switch must include a sliding cover.
• Warranty Coverage: 1-year comprehensive factory parts and labor warranty.

4. Evaluation and Submission Protocol

• Submission Instructions: All quotes and technical capability documents must be submitted electronically via email directly to C. Tate at c3tate@bop.gov.
• Late Submissions: Electronic proposals must be completely processed by the agency's designated system inbox before 12:00 PM CST on August 3, 2026, or they will be classified as late under the FAR late proposal rule.
• Required Quote Components:
  1. Signed quote detailing firm-fixed unit and total costs for all 3 units.
  2. Product specification sheets verifying line-by-line capability compliance.
  3. Active Unique Entity ID (UEI) and current representations/certifications via SAM.gov.

5. Contract Clauses & Provisions (FAR & Department of Justice)

The following Federal Acquisition Regulation (FAR) and Department of Justice (JAR) provisions apply, incorporated by reference:

• FAR 52.212-1: Instructions to Offerors—Commercial Products and Commercial Services (Addendum: Submit electronically to c3tate@bop.gov by 8/3/26, 12 PM CST).
• FAR 52.212-3: Offeror Representations and Certifications—Commercial Products and Commercial Services (Must be current in SAM.gov).
• FAR 52.212-4: Contract Terms and Conditions—Commercial Products and Commercial Services.
• JAR 2852.201-70: Contracting Officer's Technical Representative (COTR) / Contracting Officer's Representative (COR).

6. Federal Bureau of Prisons (BOP) Local Institutional Clauses

Due to delivery constraints within a secure correctional facility, the following localized Bureau of Prisons rules apply to the resulting award:

• BOP Local Clause: Delivery and Delivery Logistics
  Deliveries will be accepted at the FCC Yazoo City Warehouse between the hours of 8:00 AM and 2:00 PM local time, Monday through Friday (excluding Federal Holidays). The delivery contractor must coordinate with the institution's warehouse staff at least 48 hours prior to arrival.
• BOP Local Clause: Security Requirements / Vehicle Contractor Clearance
  The delivery truck driver and vehicle will be subject to a full search and background check upon entering institution grounds. All drivers must possess a valid State Commercial Driver's License (CDL) and a valid picture identification. No contraband (including but not limited to firearms, ammunition, explosives, knives, alcohol, illegal drugs, tobacco, cell phones, or recording devices) is permitted on federal property. Violation of these regulations may result in immediate detention and referral to law enforcement.
• BOP Local Clause: Tool Control and Accountability
  Any tool, equipment, or assembly device brought into the facility by the freight carrier or setup crew must be strictly inventoried upon entrance and exit. Items must remain locked inside transport vehicles while on institutional pathways.

7. Addendum to FAR 52.212-2 (Evaluation Text)

(a) Basis for Award: The Government will award a Firm-Fixed-Price contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on an "Acceptable" or "Unacceptable" basis. Award will be made to the lowest-priced offer that meets all technical baselines.

The following factors shall be used to evaluate offers:

1. Factor 1: Technical Capability (Pass/Fail)
   • Documentation: Offerors must submit manufacturer specification sheets, brochures, or an explicit technical capabilities statement demonstrating that the proposed items meet or exceed all salient characteristics listed in Section 3 of this solicitation.
   • Salient Criteria Baseline: To be rated "Acceptable," the quote must explicitly confirm identical structural requirements (18-gauge exterior/16-gauge base stainless steel), exact capacity matching (at least 144–192 segregation trays with shelves), exact electrical configurations (120V / 1596W / 13.3A with a NEMA 5-20P plug), and mandated institutional security features (recessed controllers, locked latches, and tamper-proof fasteners).
2. Factor 2: Past Performance (Pass/Fail)
   • The Government will evaluate the offeror's record of integrity and business ethics. Offerors with no record of past performance will receive a neutral rating and will be deemed "Acceptable" for this factor.
3. Factor 3: Price
   • Total price will be evaluated for completeness and reasonableness. The total price will consist of the combined sum of all three (3) hardware units and all destination shipping fees listed under CLIN 0001 and CLIN 0002 compared against the internal baseline of $48,586.98.

(b) Options: Not Applicable.

(c) Written Notice: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.