Replace Carpet Multiple Buildings

Combined Synopsis – Solicitation

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA663326QA007 is issued as a Request for Quote (RFQ) for Carpet Replacement in multiple buildings.

Carpet replacement and services required by the 934th Civil Engineer Squadron include removal and disposal of all carpet and base cove, floor preparation, as required, application of carpet square and base cove adhesive. Installation of the new carpet and base cove. Additional required services include lifting or moving desks and file cabinets. All other light items (i.e. chairs, lamps, computers, monitors) will be moved by the facility occupants prior to the Period of Performance (POP). The estimated square footage for all offices is 8,100 SF. This is an estimate only and offerors are encouraged to verify measurements. The Contractor shall organize dumpster service and ensure the dumpster removal once the project is completed.

The contractor will provide the 934th Environmental Flight with all weight tickets from demo work. Excess materials shall be transferred to the 934th Civil Engineer Squadron upon completion of the project.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference (See Attachment 6-Clauses & Provisions) The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Notice to Offerors:

The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs. If funds are not available to fund the entire contract value, the Government reserves the right to reevaluate quotations by unit price per item.

Description of Requirement:

This is an RFQ for commercial items purchase, delivery, removal and installation for Carpet Replacement. This acquisition is on behalf of the 934th Air Reserve Station located in Minneapolis MN and must conform to the customers’ Statement of Work (SOW), Drawings and all documents provided for this requirement.

This RFQ is prepared in accordance with the format in RFO 12.201-1(a) and includes all required supplemental information. The requirement falls under the AFFCC Carpet II Program. Offerors act as Tier II installers and must purchase all carpet materials from mandatory Tier I manufacturers.

The Carpet II Program uses a two-tier structure:

1. Tier I — approved carpet manufacturers (for contacts see Attachment-2)
2. Tier II — installers purchasing from Tier I sources

Tier II refers to carpet installers. Carpet installers shall purchase and install required brand name,

Tarkett AFTERMATH III, POTPOURRI 24” X 24” carpet squares (See Attachment 3-Tarkett Brand Name Justification) from one of the Tier I contractors.

All terms and conditions, including the NTE pricing established in the Tier I contracts, shall be incorporated into all subsequent Tier II contracts. Offerors may not add cost, fee, overhead, or profit to the NTE material pricing; all material costs must be passed through directly.

Tier II contractors (carpet installers or local dealers with installers) must contact Tier I contractors for material quotes and orders.

Delivery Terms:

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Minneapolis/St. Paul ARS, Minneapolis, MN 55450

Buildings: 718, 752, 744, 803 and 801. (For specific office numbers see Attachment 1-SOW)

Delivery Date: 120 Days after date of Notice to Proceed (NTP)

Line Item        Description              Quantity       Unit of Measure
001                     Materials                              1                       EA

002                     Installation Labor             1                       EA

NOTE: Please complete the proprosed price column on the attached Combined Synopsis – Solicitation Document as part of your RFQ. 

NOTE: Contractor mark-up/profit are not allowable on items purchased via the Tier I contracts.

Carpet Replacement must adhere to the requirements In Accordance with (IAW) the Statement of Work (SOW)

Best Value Determination:

Contract award will be based on technical acceptance and price considered best value to the government.

Site Visit

Site Visit attendees will need prior clearance, via an Entry Access List (EAL). Please contact Caleb Anderson caleb.anderson.15@us.af.mil for an EAL. Additional access information will be provided once attendees have been cleared for access.

A site visit is scheduled for 24 June 2026 at 9:00 AM Central Daylight Time (CDT). Offerors attending the site visit will meet at:

934th Air Force Reserve Station

Bldg 860, 2nd Floor Conference Room 229

Minneapolis, MN 55450

When all attendees have arrived, the group will be escorted to the locations. Site visit attendance is recommended; however, it is not mandatory.

Due Date and Time:

• Submit EAL and RSVP for Site Visit by 2:00 PM (CST) on 22 June 2026.
• Site visit at 9:00 AM CDT on 24 June 2026.
• Quotes must be submitted via email to the Contract Specialist, Caleb Anderson, (caleb.anderson.15@us.af.mil and Contracting Officer, Karen Gillen, karen.gillen@us.af.mil) NLT 3:00 PM (CST) on 7 July 2026.

Supporting Documents:

The following attachments are applicable to this RFQ:

Attachment 1 – Statement of Work (SOW)

Attachment 2 – Contracted Tier II Carpet Vendors

Attachment 3 – Tarkett Brand Name Justification

Attachment 4 – Drawings

Attachment 5 – Submittal Register

Attachment 6 - Provisions and Clauses

Applicable Provisions in Full Text:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Mar 2026)

(a) Submission of offers. Submit offers (quotes) to the POC specified in this solicitation IAW due dates and times specified in this solicitation. Quotes will include:

(1) Offeror’s name/company name, address, telephone number and email address.

(2) Offeror’s SAM Unique Entity Identifier (UEI) number.

(3) Information necessary to evaluate the factors contained in the provision at 52.212-2.

(4) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(5) A statement specifying agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(6) Quote must include Freight on Board (FOB) Destinations shipping method.

(7) Quote must contain expiration date, proposed delivery date, and any discount terms.

(8) Offerors shall submit a single, comprehensive quote with breakdowns in pricing and schedule that encompasses their best offer and fully meets the required specifications.

(9) Offerors shall provide detailed information on the product(s) being offered, including product/model number(s), comprehensive product description(s), and any other relevant details necessary for technical evaluator(s) to fully understand what is being quoted. This information is critical to ensure that the product(s) and services offered meet the government’s requirements.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of offers. Offerors are responsible for submitting quotes in electronic format to the listed POC by the due date and time specified in this solicitation. It is the Offeror’s responsibility to follow up with the POC to ensure quote was received on time.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Mar 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price: The total evaluated price will include the total price of all line items. The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.

(2) Technical: Lowest offer will undergo technical evaluation. Technical evaluation includes the ability to furnish the items requested in the CLIN outlined as well as any attachments associated with this solicitation. If the lowest quote is deemed unacceptable the next lowest quote(s) will be evaluated, and the process will continue until a quote is found to be technically acceptable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Supplemental Clauses Incorporated by Full Text

5352.201-9101 AFRC Ombudsman                                                                                                    (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Amy York, AFRC/PKO, 555 Robins Parkway, Suite 263, Robins AFB GA 31098. Comm: 478-327-1614. Email: amy.york.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Substances (ODS)                        (Jun 2024)

(a) Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or
2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

1. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:
   1. Halons: 1011, 1202, 1211, 1301, and 2402;

1. 1. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

1. 1. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of Clause)

5352.223-9001 Health and Safety on Government Installations                                    (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and
2. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

1. The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
2. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations               (Jun 2024)

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, (Security Forces Pass & ID Bldg. 906) the authorized contractor individual(s) must conform to the following requirements:

1. • All persons requesting access must provide a REAL ID Act compliant credential (AFMAN 31-113, paragraph 3.1.)
   • All persons and their property are subject to inspection, IAW Internal Security Act of 1950 (50 U.S.C. 797, Sec.21) and the Code of Federal Regulation Title 32 Sec 809a.2.
   • Contractors are not authorized escort authority. (AFMAN 31-113, paragraph 6.5.2.) The organization requesting the project will provide escorts.
   • Dangerous weapons or destructive devices are not allowed. Firearm permits and conceal/carry permits are not exempt. (IDP, Annex C, Appendix 1, Tab L, paragraph 4.9.) The majority of this installation is federal exclusive jurisdiction which overrides state, county or local weapons permits.
   • Driving a vehicle on military installations is a privilege granted by the installation commander (AFI 31-218 Chap 2). All operators must be able to produce, on request, proof of insurance and a valid driver's license. produce, on request, proof of insurance and a valid driver's license to obtain a vehicle pass.
2. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
3. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense and DODMAN5200.02_AFMAN16-1405 Air Force Personnel Security Program citing the appropriate paragraphs as applicable.
4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
5. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.
6. Failure to comply with these requirements may result in withholding of final payment.

(End of clause)