6515--688_Respiratory Airway & Monitoring Equipment (VA-26-00073765)

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 This solicitation is for Full and Open competition The associated North American Industrial Classification System (NAICS) code for this procurement is [339112], with a small business size standard of [1,000 emp]. The FSC/PSC is [6515]. The Washington DC VA Medical Center is seeking to purchase Respiratory Airway Clearance and Monitoring Equipment. All interested companies shall provide quotations for the following: The procurement shall include all parts, materials, installation labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request. Specifications. 4.1 Equipment Line Item Description Quantity PA S00065 - IPV1, Airway Clearance, Dual Gas- Unit and Oxi Hose Only. NO Roll Stand (PA A50075-B), Pole Clamp (PA A50289) - Previously P/N PA K00065-US-NRS 2 PA A50075-B - Stand for IPV (A50075-B) 2 PA A50289 - IPV Stand Bracket System / Pole Clamp 2 104255 - tCOM+ Hospital USA 1 101342 - V-Sign Sensor VS-A/P/N [1/PK] 1 GCX-RS - Roll Stand GCX RS-0006-64 [1/PK] **Must order with plate** 1 tCOM-GCX-MP - tCOM+ Vesa Mounting Plate GCX FLP-0001-17 [1/PK] 1 4.2 Required Features IPV1 Airway Clearance (Brand Name or Equal): Unit dimensions must not be greater than 10 x 8 x 7 Units must come with a cart or IV pole and be mountable to this cart or IV pole Unit weight no greater than 4 pounds Operating temperature range between 65 °F to 80 °F Must support wall gas source of 47-80 psi, 3.24-5.5 bar and flow > 35 lpm Must include automatic pulse interval ratio Must be capable of non-continuous run time Must support aerosol flow of 25 lpm (0.75 - 1 ml per minute liquid consumption rate) Pulse amplitude of 0 to 50 cmH2O/hPa at 100 cycles per minute using Siemens®-style 1L test lung or equivalent Must support a pulse amplitude of 100-300 pulses per minute Mean airway pressure range must be 0-50 cmH2O Batteries: Batteries must be CR123A batteries Batteries must operate for at least 3,250 hours at 95 °F tCOM+ Respiratory Patient Monitor (Brand Name or Equal): Must measure tcPCO2 according to the following parameters: Measurement range of 0-200 mmHg Resolution of 0.1 mmHg (0.01 kPa) below 100 mmHg (10 kPa) / 1 mmHg (0.1 kPa) above 100 mmHg (10 kPa) Drift of < 0.5%/hour Response time (T90) < 75 seconds Linearity < 1 mmHg Must measure tcPO2 according to the following parameters: Measurement range of 0-800 mmHg Resolution of 1 mmHg Drift of < 0.1%/hour Response time (T90) < 150 seconds Linearity < 1 mmHg Must measure SpO2 according to the following parameters: Approved for earlobe, low on forehead, cheek, upper arm, scapula sites Measurement range of 1-100% Resolution of 1% Must measure PR according to the following parameters: Measurement range of 30 250 bpm Resolution of 1 bpm Accuracy ± 3 bpm Unit dimensions must not be greater than 6 x 11 x 7 Units must come with a cart and be mountable to this cart Unit weight no greater than 5.5 lbs, including gas cylinder Must be at least IPx2 certified and protected Must include foldable handle to carry the monitor Must run on 12 VDC power, max 0.3 A Operating temperature range between 41 °F to 104 °F Accuracy must be ± 3 mmHg (0.4 kPa) Batteries: Batteries must be internal, rechargeable, sealed Li Ion Batteries Fully charged battery must run for up to 4 hours Charging time must be no greater than 4 hours Specific Tasks. 5.1 Delivery. All equipment shall be delivered to: Washington DC VA Medical Center 50 Irving St NW Washington, DC 20422 ATTN: VHAWAS Equipment Committee Contract VA Purchase Order (PO) number shall be included with delivery information (e.g., packing slip). Note: PO number starts with station code 688 followed by a letter and 5 digits (e.g., 688A12345) Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Contractor shall coordinate delivery with the on-site Point of Contact (POC) and provide shipment tracking information. Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery. Delivery is required within 90 days from award of the contract. 5.2 Installation/Implementation. Installation/Implementation will be completed on site and by personnel certified and knowledgeable with the designated equipment/system. Installation shall be completed within the period of performance. Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site. Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use. In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment). The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. 5.3 Training. Contractor shall be responsible for providing training to clinical staff/users and biomedical technicians. Training is to be scheduled in advance with the designated on-site POC. Education shall be provided prior to and/or at time of installation. Education professional shall be certified to provide instruction on the designated equipment/system. Education curriculum must include: operations and set-up, user maintenance, safety, and user troubleshooting tips. The Contractor shall provide the below documentation for the proposed equipment to VHAWASEquipmentRequests@va.gov within 10 business days of work completion: Service report. Warranty information. Electronic copy of the Operators Manual. Electronic copies of the complete technical service manuals, including troubleshooting guides, necessary diagnostic software and equipment information, schematic diagrams, and parts lists. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025) [when offerors are required to be registered in SAM] 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products.(FEB 2021) 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate. ALT II(JAN 2025) 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (DEVIATION SEP 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (DEVIATION NOV 2025) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act. (NOV 2023) (DEVIATION NOV 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services. (NOV 2021) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 852.215-72 Notice of Intent to Re-solicit (OCT 2019) 852.247-70 Determining Transportation Costs for Evaluation of Offers (OCT 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.273-70 Late Offers (NOV 2021) 852.203-70 Commercial Advertising (MAY 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.247-71 Delivery Location (OCT 2018) 852.247-75 Bills of Lading (OCT 2018) FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Technical, Past performance and Price Technical: Provide product brochure, specifications, distributor letter if not Manufacturer and Country of Origin. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. 2. 52.225-2 Buy American Certificate. As prescribed in 25.1101(a)(2), insert the following provision: Buy American Certificate (Oct 2022) (a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component. (2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no . (3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105). (4) The terms commercially available off-the-shelf (COTS) item, critical component, "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b)Foreign End Products: Line Item No. Country of Origin Exceeds 55% domestic content (yes/no) ______________ _________________ _________________ ______________ _________________ _________________ ______________ _________________ _________________ (b)[List as necessary] (c) Domestic end products containing a critical component: Line Item No. ___ [List as necessary] (d) The Government will evaluate offers in accordance with the policies and procedures of part  25 of the Federal Acquisition Regulation. (End of provision) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [Sep 2025] To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 09/2/2026 at Alison.Klein@va.gov and William.Barton2@va.gov, hand delivery will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Alison Klein Alison.Klein@va.gov