Sources Sought Notice
Sources Sought Notice
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Sources Sought Notice
*= Required Field
Sources Sought Notice
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SUBJECT*
New Lease Relocation Carmel CBOC
GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
14424
SOLICITATION NUMBER*
36C24225R0019
RESPONSE DATE/TIME/ZONE
08-25-2026 4:30 PM EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
PRODUCT SERVICE CODE*
X1DB
NAICS CODE*
531120
CONTRACTING OFFICE ADDRESS
Charles Bergeman
Department of Veterans Affairs
222 Richmond Ave.
Batavia NY 14424
POINT OF CONTACT*
Contracting Officer
Charles Bergeman
charles.bergeman@va.gov
585-393-8395
PLACE OF PERFORMANCE
ADDRESS
Carmel, NY
POSTAL CODE
10512
COUNTRY
USA
ADDITIONAL INFORMATION
AGENCY S URL
URL DESCRIPTION
AGENCY CONTACT S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
REQUEST FOF INFORMATION
(For Market Research Only)
Identification of SDVOSB /VOSB Sources having available commercial lease space availability in Carmel, NY
VA s purpose for this notice is to conduct market research and identify capable resources from Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB) and/or capable Open Market sources. The NAICS Codes for use is 531120 Lessors of non-residential buildings (except mini warehouses), and the small business size standard for 531120 is $41.5 million.
Responses to this notice will assist VA in determining whether this acquisition should be set aside for competition restricted to SDVOSB or VOSB concerns in accordance with 38 USC Sec. 8127 or proceed with Full and Open competition from capable sources.
The Government is seeking to lease sufficient rentable square footage to yield approximately 6500 usable square feet within the 18th Congressional District, geographical area encompassing the City of Carmel, NY for use as a Community Based Outpatient Clinic.
The DELINEATED AREA is as follows:
East to West: Starting intersection of Union Valley Rd and Route 6 to intersection of
CR-34 and Union Valley Road.
Southwest to Northwest: Starting at intersection of Union Valley Rd and Route 6 and
running North to intersection of Route 52 and Route 311
Northwest to Northeast: Starting intersection of Route 52 and Route 311 and running
East to intersection of Route 22
Southeast West: Starting at intersection of Route 22, to Route I-684 and continuing to the West on Route 202 and North on Croton Falls Rd (CR-34) to intersection of Union Valley Rd.
See delineated diagram attached.
The space must be handicapped accessible, ADA compliant, and can be provided by new construction or modification of an existing space. If not a new building, the space offered shall be in a building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences.
The space must be contiguous, on no more than one floor (ground floor preferable) and must meet or be able to meet the Department of Veterans Affairs Life Safety codes and other applicable regulations. A 10-year lease will be considered. The VA seeks a modified gross lease that includes, but is not limited to the following:
Heating system maintenance and repair Electrical system maintenance and repair
Plumbing maintenance and repair All Utilities: Electricity, Heat, Sewer, Water
Real Estate Taxes Landscaping
Window cleaning Common area supplies
Garbage removal Snow removal Pest control
Common area maintenance Sight lighting
Insurance Lawn sprinkler
*VA will be responsible for its own janitorial/housekeeping services for the internal space it occupies*
All commercial office/clinical space within the geographically delineated area referenced above (Carmel, NY) will be considered. Only space that is identified as economically advantageous to the Government will be considered relative to relocation, potential build-out and/or rent.
In making this determination, the Government will consider, among other things, the availability of alternate space that potentially can satisfy the Government's requirements as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunications infrastructure, and non-productive agency downtime. A cost comparison will be performed in relation to the expenses incurred at the current location.
A market survey of the properties offered for lease will be conducted by the Department of Veterans Affairs. All interested offerors (owners, brokers, or their legal representatives) must provide written acknowledgement NO LATER THAN January 29, 2026, 5:00pm EST.
SDVOSB & VOSB Expressions of Interest Requirements:
SDVOSB and VOSB firms are invited to provide information to contribute to the market research for this project. SDVOSB and VOSB firms must be registered in VA s Vendor Information Pages (VIP) site at https://www.vip.vetbiz.gov/ and have the technical skills and financial capabilities necessary to perform the stated requirements. SDVOSB and VOSB firms are requested to submit a Capabilities Statement to VA for review.
SDVOSB and VOSB firms may provide a Capabilities Statement if they are interested in participating in this project. A submission checklist and information sheet is provided below for firms to fill out and submit, which will serve as the firm s Capabilities Statement.
Capabilities Statement Should Include:
Company name, address, point of contact, phone number, Dunn & Bradstreet number, and e-mail address.
Evidence of SDVOSB or VOSB status through registration at VIP (https://www.vip.vetbiz.gov/)
Evidence of ability to offer under NAICS Code 531120 and listing in the System for Award Management (www.SAM.gov), including a copy of the representations and certifications made in that system
A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate your company s experience designing, constructing, and/or managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit)
Evidence of your company s bonding capacity to meet a bid bond of $100,000, and evidence from a surety of capability to obtain payment and performance bonds in values based on the project magnitude listed above
Evidence of capability to obtain financing for a project of this size.
If desired, the company may also submit a narrative describing its capability, not exceeding two (2) pages.
Required Information for Submission of Capabilities Statements
Company name:
Company address:
Dunn & Bradstreet number:
SAM UEI number:
Point of contact:
Phone number:
Email address:
Other applicable requirements:
Compliant with Americans with Disabilities Act
Parking Minimum 10 for more parking spaces to include 2 Handicapped spaces
Proximity to public transportation
Proximity to public amenities (stores, restaurants, banks, etc.)
Building cannot be within a 100-year flood plain
Shall be built to VA specifications
Shall be zoned for intended use
Shall meet specific information technology and security requirements
SUBMISSION REQUIREMENTS:
Net usable square feet does not include such areas as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules and public corridors, and public toilets required by local code. The Government is limited by law (41 C.F.R. 102-73.55) to pay no more than the appraised fair market rental value for space. The Government s decision regarding whether to relocate will be based in part on information in response to this advertisement.
Expressions of interest shall include the following:
Building name, address and age
Location of the available space within the building
Rentable Square Feet (RSF) available and expected rental rate per RSF
Net Usable Square Feet (NUSF) to be offered and expected rental rate per NUSF
Building ownership information
Amount of parking available on-site; include its cost and indicate whether the expected rental rate includes such required for Government parking (if applicable).
Date of space availability
Energy efficiency and renewable features exist within the building
Contact information of authorized representative
Expressed interested may be sent electronically to the following e-mail charles.bergeman@va.gov
Expressions of Interest may also be sent by mail to:
ATTN: Charles Bergeman
Batavia VA Medical Center
222 Richmond Ave.
Batavia, NY 07939
Phone: 908-647-0180; Ext. 14020
PLEASE BE ADVISED: This is an inquiry only and must not be construed as a guarantee on the part of the Department of Veterans Affairs to enter into a lease agreement with any interested party. Only properties that can provide the requested space requirement and those that meet applicable government standards will be considered.
Charles Bergeman
Lease Contracting Officer
Office of Real Property, CFM
Department of Veterans Affairs
