Barco Projectors - Edwards and Nellis AFB

This is a Request for Quote (RFQ) Solicitation for the acquisition of BARCO Projectors.

Please see attachments for further details.

***It is highly recommended that Only Authorized F-Series Resellers and/or Integrators respond to this posting. Trusted partners can reach out to Barco/Greg Skaggs for pricing***

(i) This is a solicitation for commercial products prepared in accordance with the format in RFO 5.201(c), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Simplified Acquisition Procedures (RFO 12.201-1) will be used for this requirement.

(ii) Solicitation Number: FA930226Q0027 **Please provide the full solicitation number on all packages**

Interested parties who believe they can meet all the requirements for the service described in this solicitation are invited to submit, in writing, a complete quote.

Offerors may utilize the attached SF1449 to complete quote information in addition to a separate quote (in PDF format); ensuring the quote contains information and pricing for all contract line items (CLINs) included on the SF1449. Offerors are required to submit with their quote enough information for the Government to evaluate the requirements detailed in this solicitation. Offerors shall submit quotes via email, please note the maximum file size is 10MB. Emails over this file size will not be received. Submit only written offers; oral offers will not be accepted.

This solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through the Revolutionary FAR Overhaul effective 01 February 2026.

(iv) THIS REQUIREMENT WILL BE: 100% Small Business Set-Aside. The North American Industry Classification System (NAICS) number for this acquisition is 334310 “Audio and Video Equipment Manufacturing” with a size standard of 750 employees.

(v) Period of Performance is 10 Weeks ARO.

(vi) The provision at RFO 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed via internet at Acquisition.gov, https://www.acquisition.gov/.

Offerors shall prepare their quotations in accordance with RFO 52.212-1. In addition, the following information shall be included:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR QUOTE:

1. SAM UEI:

2. TIN Number:

3. CAGE Code:

4. Contractor Name:

5. Payment Terms (NET 30) or Discount:

6. Point of Contact Name and Phone Number:

7. Email address:

8. Price:

9. Warranty:

10. Date Offer Expires:

11. FOB Destination:

12. Delivery Lead Time/ Period of Performance Terms:

--------------------------------------------

(vii)  The provision at RFO 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

***Please read the evaluation criteria closely. If vendor does not provide a full response, it will be found unresponsive***

The solicitation provides that quotations will be evaluated using the Lowest Price Technically Acceptable (LPTA) approach. The award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The technical acceptability factor contains two non-cost subfactors (see below). The agency will first rank quotations according to price, from lowest to highest, and will evaluate the lowest-priced quotation as either technically acceptable or unacceptable, reserving the right to evaluate additional quotations for technical acceptability if deemed to be in the best interest of the government.

Evaluation Factors:

1. Price
2. Technical Acceptability
   1. Subfactors:
      1. Ability to provide the exact required Barco Projectors.
      2. Completion of RFO 252.225-7000 Buy American--Balance of Payments Program Certificate is mandatory. Offerors that do not complete this certification will be deemed unresponsive and ineligible for award.

The Government will award a purchase order resulting from the RFQ to a responsible offeror whose quote is responsive to the RFQ and considered to be the LPTA.

(viii) Offerors shall include complete copies of applicable provisions, which are included in the SF1449.  Offers will be considered incomplete if these are not included with the quote. 

(iv) The clause RFO 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(x) The clause R-DFARS 252.225-7013 Duty-Free Entry applies to this acquisition. It is highly recommended for the offeror to have access to a broker in Belgium that can manage the shipping process. A Belgian broker will manage the shipping process and ensure the Government avoids unnecessary tariff costs. Broker fees are solely the responsibility of the awardee.

(xi) Additional Contract Requirement or Terms and Conditions: Please find a contemplated list of additional provisions/clauses in the attachments; the final list of clauses is dependent upon actual dollar value of the contract award and may change from those provided in the attachment. Full text for the clauses and provisions can be accessed via https://www.acquisition.gov/

(xii) Defense Priorities and Allocation System (DPAS): N/A

(xiii) Quote Submission Information:

It is the government’s intent to award without negotiations. Therefore, each initial quote should contain the offeror’s best terms from a price and technical standpoint.  However, the government reserves the right to request clarifications if the Contracting Officer (CO) deems them necessary.

Offers are due on 19 May 2026 at 8:00 AM, Pacific Daylight Time (PDT).

Offers must be sent via email to both Abel Alcantar (abel.alcantar.1@us.af.mil) AND Karla Vazquez karla_lizette.vazquez_montes@us.af.mil. No late submissions will be accepted.

(xiv) For additional information regarding this solicitation contact:

Primary Point of Contact:

Karla Vazquez

Contracting Officer

karla_lizette.vazquez_montes@us.af.mil

Secondary Point of Contact:

Abel Alcantar

Contract Specialist

Abel.alcantar.1@us.af.mil

QUESTION PERIOD: The period for questions regarding this RFQ will end at 12:00 PM PDT on 14 May 2026. Please send all questions to the primary and secondary POCs listed above. Phone inquiries are not available currently. All questions and answers will be posted to this RFQ.

(xv) Please note that upon submission of a quote, award is dependent on RFO 52.232-18, availability of funds.

*THE GOVERNMENT WILL NOT AUTHORIZE ADVANCE PAYMENTS FOR THIS REQUIREMENT. BY SUBMITTING A QUOTE, THE OFFEROR AFFIRMS THEY POSSESS ADEQUATE FINANCIAL RESOURCES TO FULFILL THE CONTRACT EITHER BY PAYING BARCO UPFRONT FOR THE PROJECTORS OR BY HAVING THE FINANCIAL MEANS TO QUALIFY FOR FINANCING WITH BARCO.

** This solicitation does not serve as a financial obligation for the government. No award should be expected by the contractor and no work may begin unless a fully executed contract document is received by the contractor.