Department of Veterans Affairs
Lexington VA Medical Center
Sources Sought Notice
Brand Name or Equal Amsco Steam Sterilizer with Deinstallation and Installation
This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. Network Contracting Office 9 is seeking potential sources for Brand Name or Equal Amsco Steam Sterilizer. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide equipment that meets the following technical specifications:
Can be operated and maintained within VHA Directive 1116(2)
Can sterilize reusable medical devices in accordance with manufacturer s IFU and VHA Directive 1116(2).
Steam sterilizers must fit within current space requirements and utilize current facility utilities. Vendors must visit site to verify this.
The vendor must provide any stainless-steel paneling that is needed to ensure finished space is in compliance with VHA Directive 1116(2).
Steam sterilizers must be pre-vacuum.
Steam condensate samples must be able to be taken from the steam sterilizers.
Steam filters must be included with each sterilizer.
The 2 larger sterilizers must be able to hold a minimum of 15 trays and a minimum of 375 pounds.
The 1 smaller sterilizer must be able to hold a minimum of 2 trays and a minimum of 75 pounds.
Steam sterilizers must have a user manual.
The 2 larger sterilizers must have external loading/transfer carriages.
Sterilizer carriages must be height adjustable and have at least 3 shelves, at least 2 shelves must be height adjustable.
Sterilizers must be able to process trays 7.5 tall.
The 1 smaller sterilizer must have at least 2 inner racks.
All items must be packaged in a way that prevents damage during shipment.
Delivery must be coordinated with installation as storage will be unavailable.
All installation, configuration, and validation of equipment must be provided.
Vendor must be able to install units in a manner that does not cause a complete work stoppage for Sterile Processing.
Staff training provided on use and user level maintenance.
Items shall be shipped to:
Lexington VA Health Care System
Troy Bowling Campus
Attn: Rachel K Hall, 150BC
1101 Veterans Drive
Lexington, KY 40502
Items to be received are as follows brand name or equivalent:
Item #
Mfg
Part #
Description
QTY
0001
SR2322211011
Amsco 400 26X37.5X60 Prevacuum Single Hinge Recessed, 1- Wall Lh Steam 208V/240V
2
0002
AX070013081 GTIN: 00724995150624
26X37.5X60 Atlas Loading Car
4
0003
AX0660230830000013 GTIN: 00724995150631
Atlas Transfer Carriage 26X37.5X60" (Amsco 400)
4
0004
SE601852
Install - Medium Sterilizer
2
0005
SE6018521
Deinstallation - Medium Sterilizers
2
0006
SE6045100071
Disposal of Sterilizers and Generators
2
0007
SE601322
Install Loading Cart/Transfer Carriage
4
0008
SE61141
Steam Sample Pro Installation Package
2
0009
11037046
STERIS CLEAN FLOW PRO KIT
2
0010
SR0201210011 GTIN: 00724995209506
Amsco 400 20X20X38 Prevacuum Single Sliding Recessed Steam
1
0011
FV021011
Amsco 400 Series 20 X 20 X 38 Rack & Two Shelves, Single Door
1
0012
FV020012
GTIN: 00724995150518
Amsco® 400/Lab 250/Century 20X20X38" Intermediate Shelf
1
0013
SE011062
Install Small Sterilizer
1
0014
SE6018421
Deinstallation - Small Sterilizers
1
0015
SE6045100071
Disposal of Sterilizers and Generators
1
0016
SE61141
Steam Sample Pro Installation Package
1
0017
11057770
KIT,CLEAN FLOW & WTR COOL
1
Turnkey Services:
Proposal shall include all services required to (1) deliver, unbox, and set in place the new equipment; (2) uninstall, remove, and dispose of old equipment; (3) install, configure, and validate the new equipment; (4) provide end-user training; and (5) remove all packaging material and trash created by installation.
Period of Performance and Delivery Schedule:
Equipment delivery and installation should be scheduled with the SPS AO, SPS PSA, or SPS Chief within 10-12 weeks of award. Equipment shall be delivered in conjunction with the start of installation. Storage is unavailable.
Special Requirements:
Integrity of the sterile processing department must be maintained at all times: utilizing barriers, PPE, etc. to maintain compliance. Vendor will be responsible for ICRA barriers.
Equipment must fit within current space requirements and utilize current facility utilities. Vendors must visit site to verify this.
Sterile Processing must remain in operation. Only one sterilizer at a time can be taken out of service for long periods. Two of the three sterilizers can be taken out of service if less than 3 days.
Access panels must be maintained on both sides. Current sensors, switches, and shut offs must be maintained. Completed space must be compliant with Sterile Processing standards (e.g. no gaps/holes in wall, material can be cleaned/disinfected). Vendor is responsible for any additional stainless steel needed to fill gaps.
Vendor will have an education specialist on-site on the day of installation for any questions on the function, use, and maintenance of the equipment. Formal training and training materials will be provided for 35 staff.
All items will include a one-year warranty to cover all maintenance and malfunctions for the first year after installation.
The information above is intended to be descriptive, and not restrictive, to indicate the quality of equipment that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested source can provide equipment that fulfills the required specifications.
If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:
The anticipated North American Industry Classification System (NAICS) code is 339113. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:
[ ] yes [ ] no - Small Business (SB)
[ ] yes [ ] no - HUBZone
[ ] yes [ ] no - Small Business 8(a)
[ ] yes [ ] no - Small Disadvantaged Business (SDB)
[ ] yes [ ] no - Women-Owned (WO) Small Business
[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no - Veteran Owned Small Business (VOSB)
[ ] yes [ ] no - Large Business
[ ] yes [ ] no - Other (please specify)
[ ] yes [ ] no Are you the Original Equipment Manufacturer (OEM)?
[ ] yes [ ] no If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?
[ ] yes [ ] no Is this product available on your GSA/FSS or other GWAC Contract?
If so, what is your contract number?_____________________
[ ] yes [ ] no Does your equipment conform to the Buy American Act and RFO 25.1? 25.1 Buy American - Supplies
What is the estimated Delivery Date After Receipt of Order (ARO)? _____________
Please include the following information:
Company Name:
POC:
UEI:
Address:
Email:
In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company s ability to meet the requirements outlined in this request.
Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Please respond to this RFI by July 21, 2026, at 5:00PM EST via email to Kristie.Collins@va.gov
