HVAC Replacement and Modernization of Controls - Owings Mills, MD

Instrument Name: CSS#99155 HVAC Replacement - Owings Mills, MD (99th RD)

A. This project is for construction services at the SSG Isadore S. Jachman United States Army Reserve Center (USARC). The purpose of this requirement is for the removal and replacement of HVAC system and modernization of building controls. B. The NAICS Code is 238220 with a small business size standard of $19,000,000.00. C. This is a Firm Fixed Price (FFP) Total Small Business Set Aside. D. Place of performance shall be 12100 Greenspring Avenue, Owings Mills, MD 21117-1610. E. Period of Performance (PoP) shall be 270 Days after Notice To Proceed.

***THIS REQUIREMENT IS A 100% SMALL BUSINESS SET ASIDE IN ACCORDANCE WITH FAR 19.502-2***

THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE WITH FAR CLAUSE 52.232-18

This is a combined synopsis/solicitation for commercial products or commercial services in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

INSTRUCTIONS TO OFFERORS

1. GENERAL INSTRUCTIONS

This solicitation is issued for a commercial construction requirement using Revolutionary Federal Acquisition Regulation Overhaul (RFO) Federal Acquisition Regulation (FAR) Part 12 procedures, with applicable construction requirements under RFO FAR Part 36 and RFO Defense Federal Acquisition Regulation Supplement (DFARS) Part 236.

This acquisition uses the lowest price technically acceptable (LPTA) methodology. Award will be made to the responsible quoter whose quote is technically acceptable and whose total evaluated price is the lowest price determined fair and reasonable.

The Government contemplates award of a firm-fixed-price purchase order resulting from this request for quotations.

For acquisitions conducted as a request for quotations, a quotation is not an offer. The Government's issuance of a purchase order is the offer. A binding contract is formed when the contractor accepts the purchase order by signature, written acceptance, or substantial performance.

2. REQUIREMENT DESCRIPTION AND ATTACHMENTS

The Government requires performance of commercial construction services for CSS#99155 - HVAC Replacement (MD019) at SSG Isadore S. Jachman USARC located at 12100 Greenspring Avenue, Owings Mills, MD 21117-1610. The work shall be performed in accordance with the solicitation and all attachments listed below.

All work shall be performed in accordance with the Specifications of Work, drawings, Davis-Bacon wage decision, Construction Form, and any other attachments incorporated into the solicitation or resulting award.

Attachment(s):
Attachment 0001 Specifications of Work
Attachment 0002 Davis-Bacon Wage Determination MD20260108
Attachment 0003 Drawings, if applicable
Attachment 0004 Construction Cost Breakdown Form

3. POINTS OF CONTACT

Contracting Officer: Jasmyne Peterson, jasmyne.c.peterson.civ@army.mil

Contract Specialist: Mitchell Douglas, mitchell.e.douglas.civ@army.mil

All communications regarding this solicitation shall be submitted in writing to the contracting officer and contract specialist.

4. SUBJECT TO AVAILABILITY OF FUNDS

NOTICE: THIS REQUIREMENT IS ISSUED AS SUBJECT TO AVAILABILITY OF FUNDS (SAF). FUNDS ARE NOT CURRENTLY AVAILABLE. NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, IN WHOLE OR IN PART, IF FUNDS DO NOT BECOME AVAILABLE.

5. SUBMISSION REQUIREMENTS

The quoter shall submit the following documents by the date and time stated in the solicitation:

a. Standard Form 1442. Complete and sign the required blocks of the Standard Form (SF) 1442. The SF 1442 must be signed by an individual authorized to bind the quoter.

b. Attachment 0004, Construction Cost Breakdown Form. The quoter shall submit Attachment 0004 in Microsoft Excel format with all formulas intact and functional. Attachment 0004 constitutes the technical and price submission. Attachment 0004 shall include, as applicable:
- Labor categories
- Labor hours
- Labor rates
- Material types, quantities, and unit prices
- Equipment quantities, durations, and unit prices
- Overhead, profit, bonding, and general and administrative costs
- Subcontractor identification and subcontracted work scope, if applicable

c. Acknowledgment of amendments. The quoter shall acknowledge all amendments issued before the submission deadline.

d. System for Award Management registration. The quoter shall have active System for Award Management (SAM) registration at the time of quote submission and at the time of award.

e. Line item pricing. The quoter shall include pricing for each contract line item number or line item identified in the solicitation and Attachment 0004.

f. Davis-Bacon wage decision. The applicable Department of Labor Davis-Bacon wage decision is incorporated into this solicitation and any resulting purchase order as Attachment 0002, Davis Bacon Wage Determination MD20260108. Submission of a quote constitutes agreement to comply with the incorporated Davis-Bacon wage decision and applicable construction labor requirements.

6. SAM REGISTRATION

The Offeror must be registered in the System for Award Management (SAM) in order to be eligible to receive a Department of War (Formerly Department of Defense) contract award. Steps to register can be found at https://www.SAM.gov.

7. SITE VISIT

Site visits are optional but highly encouraged. The primary site visit shall be held on Thursday, 16 July 2026 from 11:00AM EDT to 1:00PM EDT. Attendees shall submit an email to Mrs. Danielle Barrett at danielle.e.barrett.civ@army.mil, Mr. Wil Handel at wilfred.c.handel.ctr@army.mil, Ms. Jasmyne Peterson at jasmyne.c.peterson.civ@army.mil, and Mr. Mitchell Douglas at mitchell.e.douglas.civ@army.mil to RSVP for attendance to the site visit. In no way shall failure to inspect the site constitute a grounds for claim after award.

The quoter is responsible for reviewing the solicitation, attachments, drawings, specifications, site conditions made available through the solicitation, and any site visit information before submitting a quote.

8. QUESTIONS AND ANSWERS

Questions regarding this solicitation shall be submitted in writing to the contracting officer and contract specialist by Friday, 17 July 2026 by 10:00AM EDT.

Phone calls will not be accepted for questions. Questions must be submitted in writing via email to the Contracting Officer, Ms. Jasmyne Peterson at jasmyne.c.peterson.civ@army.mil and the Contract Specialist, Mitchell Douglas at mitchell.e.douglas.civ@army.mil.

The contracting officer will review late questions on a case-by-case basis and determine whether a response is necessary to maintain the integrity of the acquisition and protect the Government's interests.
Responses to questions will be provided by amendment or through the official solicitation posting.

9. AMENDMENTS

The Government may issue amendments to this solicitation. Quoters are responsible for
monitoring the solicitation posting for amendments.

The quoter shall acknowledge and sign any and all amendments issued to this solicitation before the submission deadline, which shall be included in the solicitation response. In doing so, the Offeror accedes to the contract terms and conditions as written. Failure to acknowledge amendments may result in rejection if the contracting officer determines the failure is material.

10. COMMUNICATIONS AFTER RECEIPT
The Government intends to evaluate quotes and make award without further communication. The Government reserves the right to request information necessary to evaluate compliance, technical acceptability, price reasonableness, or responsibility.

The Government may request correction of apparent clerical errors, clarification of information
already submitted, or information needed to complete the Government's evaluation. The Government may communicate with one or more quoters when the contracting officer determines the communication is in the Government's interest and does not prejudice the evaluation.

The Government may issue an amendment and request revised quotes when the contracting officer determines revisions are necessary or in the Government's interest.
Nothing in this section requires the Government to request clarification, request revised submissions, or communicate with any quoter.

Refer to Addendum to FAR 52.212-2 "Addendum to Evaluation Criteria".

11. BONDS, PAYMENT PROTECTION, AND BID GUARANTEE
Bond, payment protection, and bid guarantee requirements are based on the quoted price. The quoter shall review the requirements below before submitting its quote.

a. Quoted price at or below $35,000. Payment protection is not required for a construction purchase order at or below $35,000.

b. Quoted price greater than $35,000 but not greater than $150,000. Payment protection is required in accordance with RFO FAR 28.102-1(b). Acceptable payment protection may include a payment bond, irrevocable letter of credit, or other payment protection authorized by the solicitation and accepted by the contracting officer.

c. Quoted price greater than $150,000. Performance and payment bonds are required in accordance with RFO FAR 28.102-1(a) and 52.228-15, Performance and Payment Bonds, Construction. The performance bond and payment bond amounts shall each equal 100 percent of the original award price unless otherwise stated by the contracting officer.

d. Bid guarantee. If the quoted price exceeds $150,000 and performance and payment bonds are required, the quoter shall submit a bid guarantee with its quote. The bid guarantee amount shall be 20 percent of the quote price or $3 million, whichever is less, unless otherwise stated in the solicitation. Failure to submit a required bid guarantee in the proper form and amount by the submission deadline may result in rejection at the compliance review stage.

e. Bond submission after award. Required performance and payment bonds are due within 10 calendar days after award. Bonds shall be submitted by email with raised seals clearly shaded. The contractor shall not begin work until required bonds are furnished and accepted by the contracting officer.

12. COMPLIANCE REVIEW
Before technical and price evaluation, the Government will conduct a compliance review. A quote
may be rejected if the contracting officer determines it contains a material compliance issue.
The following may result in rejection:
- Late submission
- Failure to submit Attachment 0004, Construction Cost Breakdown Form
- Failure to submit Attachment 0004 in Microsoft Excel format
- Broken, locked, deleted, altered, or nonfunctional formulas in Attachment 0004- Missing line item pricing
- Missing labor, material, equipment, overhead, profit, bonding, or general and administrative pricing where required by Attachment 0004
- Failure to properly complete or sign the Standard Form 1442
- Failure to acknowledge amendments, if applicable
- Inactive or incomplete System for Award Management registration at quote submission
- Any other omission, inconsistency, or error the contracting officer determines material
The contracting officer will determine the materiality of any compliance issue.

13. EVALUATION PROCESS
Only quotes deemed compliant will proceed to technical acceptability and price evaluation.
Technical acceptability and price reasonableness will be evaluated separately.
Refer to Addendum to FAR 52.212-2 "Addendum to Evaluation Criteria"

14. OFFER VALIDITY
All offers shall remain valid for 120 calendar days.

15. ADDENDUMS
See Federal Acquisition Regulation (FAR) 52.212-1 "Addendum For Instructions To Offerors", FAR 52.212-2 "Addendum For Evaluation Criteria" and FAR 52.212-4 "Addendum For Contract Terms and Conditions--Commercial Products and Commercial Services.

16. TIME EXTENSIONS
In accordance with FAR 52.211-13 "Time Extensions", extensions for contract changes will depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of construction. The change order granting the time extension may provide that the contract completion date will be extended only for those specific elements related to the changed work and that the remaining contract completion dates for all other portions of the work will not be altered. The change order may also provide an equitable readjustment of liquidated damages under the new completion schedule.

17. COMPLETING A QUOTE FOR SUBMITTAL

a. Quotes are due no later than the date and time specified in the Standard Form (SF) 1442, Block 13, and shall be submitted via email to the Contract Specialist, Mitchell Douglas at mitchell.e.douglas.civ@army.mil, and the Contracting Officer, Ms. Jasmyne Peterson at jasmyne.c.peterson.civ@army.mil. Updates to this solicitation will be posted under the solicitation notice on the SAM website (https://www.SAM.gov).

b. Quotes shall include the Offerors CAGE Code, Unique Entity Identified (UEI), Federal Tax Identification Number (TIN), and any small business preference or socioeconomic concern (such as 8(a) certified, HUBZone certified, Women-Owned Small Business/Economically Disadvantaged Women-Owned Small Business, and Service-Disabled Veteran-Owned Small Business) under the applicable NAICS Code (see SF1442, Block 10).

c. The Offeror shall submit a price for each FFP Contract Line Item Number (CLIN) on the SF1442 under Section 00 10 00--Solicitation, Contract Line Item Number (CLIN) Schedule. The Offeror shall complete blocks 14, 15, and 30. The Offeror is required to submit a signed SF1442 (Blocks 30a-30c).

d. Provide the name, title, address, email address and telephone number of the company/division point of contact regarding business decisions made with respect to the quote who is authorized to contractually obligate the company. The Offeror shall identify those individuals authorized to negotiate with the Government.

e. Pricing for each CLIN shall be submitted in the proper format. The proper format consists of QUANTITY * UNIT PRICE = AMOUNT/NET AMOUNT. In the even there is a discrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by the QUANTITY. If the Offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a UNIT PRICE, the AMOUNT/NETAMOUNT divided by the QUANTITY will be held to be the intended price.

f. The Offeror shall submit with its quote, the Prime Contractor's valid Certificate of Insurance (COI) in accordance with the requirements and applicable insurance amounts set forth within the solicitation at FAR 52.228-5, "Insurance--Work on a Government Installation" and "Insurance Requirements" listed below.

g. The Offeror shall complete all "fill-ins" in provisions and clauses that apply to the response to this solicitation.

h. The Offeror shall complete Standard Form LLL, "Disclosure of Lobbying Activities" if applicable.

i. Failure to provide any applicable information required by this solicitation may result in the Offeror being deemed non-responsive and ineligible for consideration of award.