PURPOSE OF POSTING:
PRE-SOLICITATION NOTICE (REQUEST FOR SF330s)
The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications for a Single Award Contract for Architectural and Engineering (AE) services.
Description of Requirement: The Architect/Engineer (A/E) firm shall furnish professional services for 100% design to remodel Building 41 at VA Northern Indiana Health Care System, Marion Campus, 1700 E. 38th Street, Marion, IN 46953. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Document, Construction Administration Services, Technical Specifications and Cost Estimates.
Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR) 52.236-25 Requirements for Registration of Designers Architects or engineers registered to practice in the particular professional field involved in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work.
SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541310 Architectural Services. The Government intends to make a single contract award to a qualified SDVOSB AE firm, contingent upon a sufficient number of qualified SDVOSB AE firms are deemed most highly qualified and eligible for award. Verification of SDVOSB status will be done via confirming current registration in the Small Business Administration s (SBA) Veteran Small Business Certification (VetCert) database (https://www.sba.gov/partners/contracting-officials/small-business-procurement). Firms submitting a qualification package must have a current registration in the System for Award Management (https://sam.gov). The awarded contract will be firm-fixed price.
This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.202, and Veterans Affairs Acquisition Regulation (VAAR) 836.6. The top-ranked firm is expected to receive a solicitation for pricing and conduct negotiations. If award is made, all unsuccessful submitters/offerors will be notified promptly after contract award.
Firms responding to this notice will be evaluated and ranked using the selection criteria listed in the continuation pages of this pre-solicitation package. The evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria. The evaluation factors listed in the continuation pages shall be addressed in Part H of the SF-330.
The submission must include a fully completed Standard Form (SF) 330, /Engineer Qualifications: (form available at: https://www.gsa.gov/forms). The SF330 shall not exceed a total of 55 pages in a common font, size 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information.
Scope of Work
The Architect/Engineer (A/E) firm shall furnish professional services for 100% design for building 194 at the VA Northern Indiana Health Care System, Marion Campus, 1700 E. 38th Street, Marion, IN 46953. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Document, Construction Administration Services, Technical Specifications, and Cost Estimates. The building 194 improvement shall be designed to accommodate the following functions, in accordance with the guides, manuals, and planning criteria.:
Building 194 Electrical Sub-Station
Convert empty bay into Electrician Workshop.
Administration Office Space.
Work bench space.
Tool and Equipment Storage
Toilet and Locker Room
Paving of access road
Installation of new parking lot
Special items to consider for this project:
Sanitary lift station to accommodate plumbing installation.
Elevated storage utilization with weight load considerations.
Climate Control - HVAC
The Schematic Design shall include a comprehensive study, inspection, and report of the existing project area conditions, which shall include HVAC, electrical, architectural components, plumbing, fire protection, etc.
A/E shall provide a preliminary construction duration time for planning purposes. Communicate this information to all bidders for their review and inclusion within their bids. State in the bid documents that the contractor will be required to review and note any concerns regarding the projected construction duration.
A/E shall develop and provide schedules of equipment and furniture necessary to activate and operate the room/areas located in the project area.
A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements.
The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management. It is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property.
VA additionally through the documents on the TIL has adopted the latest edition of the following codes and standards (but not limited to):
Occupational, Safety and Health Administration (OSHA) Standards
International Building Code (IBC)
National Electrical Code (NEC)
NFPA 101 Life Safety Code
National Fire Protection Association (NFPA) Codes, except for NFPA 5000 and NFPA 900
National Standard Plumbing Code (NSPC)
Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1
ASME Boiler and Pressure Vessel Code
ASME Code for Pressure Piping
International Plumbing Code (IPC)
Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities
Building Code Requirements for Reinforced Concrete, American Concrete Institute (ACI 318 2) and Commentary (ACI 318 R2)
Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)
Energy policy Act of 2005 (EPAct)Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1
DOE Interim Final Rule: Energy Conservation Standards for New Federal, Commercial and Multi-Family High-Rise Residential Buildings and New Low-Rise Residential Buildings, 10 CFR Parts 433, 434 and 435
Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)
Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management
The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification
Ventilation for Acceptable Indoor Air Quality ASHRAE Standard 62.1
Safety Standard for Refrigeration Systems ASHRAE Standard 15
U.S. National CAD Standard
Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.
Designs for construction must result in a complete and usable facility or improvement when built. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) does not depend on future construction projects. The A/E must also certify that the design excludes furniture or equipment that will be procured separately, unless otherwise directed by the VA. Equipment included in the design is limited to items required to meet code for building occupancy; items covered in the VA s Master Construction Specifications (PG-18-1), Divisions 1 through 10, 13 through 26, or 28 through 48; non-IT equipment items in Division 27; and items in Division Numbers 12 31 00, 12 32 00, 12 34 00, and 12 36 00. Exclude all other equipment and furniture unless the VA directs their inclusion.
The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design s independence.
The project is to provide all necessary modifications and additions to VA NIHCS existing building structure, mechanical, electrical, and plumbing work.
A/E shall be responsible to review existing conditions to locations planned for development. Existing drawings of Buildings 194 are on file at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR.
The AE will employ a third-party commissioning agent to certify the design and construction meet Federal Mandates. The commissioning authority will verify the performance of the components and systems and, to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning or requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation/maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met.
The AE will employ a third-party construction cost estimator. The cost estimator is to be a separate, independent, un-biased and non¬affiliated entity sub-contracted by the A/E. The A/E may not use their own personnel to complete any requirements stated within the Cost Manual.
All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2020 or the latest version available to VA NIHCS, Marion Campus.
The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Marion VAMC Master Record Drawing pending facility expertise). The deliverable model at the DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.
Architectural/Interior Design
Square Footage/Volume including Room Names and Numbers
Departmental Ownership
(By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)
Architectural Schedules
Walls and Curtain Wall Sizes, Shapes, and Material Data
Doors
Windows
Louvers
Roof
Floors
Ceilings
Vertical Circulation
Architectural Specialties and Woodwork
Life Safety Information
(Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)
General Signage
Schedules
Furniture
Equipment
Structural
Foundations
Shafts and Pits
Mechanical
HVAC
Plumbing
Electrical/Telecommunications
Power and Lighting
Steam Distribution
Nurse Call System
Asbestos/ Hazard Material Info
Security System Information
(Access Controls, Security Cameras, Panic Alarms, Overhead Paging)
Exterior Building Information
3D Model Renderings
Other Engineering Data as Required
A/E shall develop a phasing plan and develop deduct bid alternates for project award which will be based on available funding for construction of $800,000.00
General
The A/E will be given the appropriate orientation by the VA NIHCS offices of Engineering Service and VISN Contracting. The A/E shall prepare all necessary drawings. The degree of completion and the stages of submission shall be as hereinafter specified. The VA NIHCS will provide all standard details, master specifications, design criteria, etc.
A/E discussion with the VA NIHCS personnel concerning requirements will be arranged by and participated in by appropriate Engineering Service personnel. The A/E shall participate with the Project Engineering and other Services in review of project scope, design review comments, etc.
There will be (1) submissions for schematic design drawings, and one (1) submission for design development drawings, (3) three submissions for construction documents (95% and 100% complete) plus a final submission which constitutes a complete bid package consisting of drawings, specifications, detailed final cost estimates, phasing and sequence drawings within each phase, and project bid alternates.
Drawings showing architectural and other features of the affected building are available in files of the Engineering Service, VA NIHCS. The drawings are not to be expected to be accurate in all respects, and the Architect-Engineer is to verify all features affecting the project by field investigation.
The A/E shall develop the project utilizing Revit 2025 and Building Information Modeling BIM to develop architectural design drawings, renderings, construction documents, and record drawings at completion of construction as per the VA BIM guide located on the VA Technical Information Library (TIL). At each scheduled submittal date, the A/E shall submit to the VA a list of the submitted files that shall include 3D Views, Facility Data, and Revit Data Files. Submittal drawings shall be full size plots suitable for half size reproduction.
The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, Revit 2025 BIM Model and Facility Data developed for the Project. The VA may make use of this data following any deliverables.
For preparation of construction specifications, the A/E will provide specifications in "Word" format and pdf format. The A/E shall supply copies of the specification files, combined into single document, to be electronically transported to the CO for incorporation into the VA specification booklet.
Schedule & Submission Requirements
Times listed herein are approximate and subject to negotiation. Each milestone in the timeline is subject to completion of the predecessor task and project requirements external to AE scope; as such, calendar days for task completion shall be negotiated instead of actual dates.
The following is an estimated milestone schedule in terms of business days. Federal holidays do not count as business days.
Activity
Level of Completion
Calendar Days
Schematic Submission (SC)
35%
30
After Notice to Proceed
VA Review of 35% (SC)
20
After Receipt of 35% Submission
Design Development Submission (DD)
65%
30
After VA Approval of 35% SC Submission
VA Review of 65% (DD)
20
After Receipt of 65% Submission
Construction Document Submission (CD)
95%
20
After VA Approval of 65% DD Submission
VA Review of 95% (CD)
15
After Receipt of 95% Submission
Construction Document Bid Set Submission (CDBS)
100%
20
After VA Approval of 95% CD Submission
VA Review of 100% CDBS
15
After Receipt of 100% CDBS Submission
Deliver Final Construction Document Bid Set
10
After VA Approval of 100% CDBS Submission
110
A/E Design
70
VA Review
180
Total Design Timeframe
Design Schedule is 180 days to complete Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will not be dependent upon award of Construction Contract.
Construction Period Services
Contract Procurement
Attend contractor s Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required.
Attend one pre-construction meeting after award of contract.
Submittal Review
The A/E firm shall review all construction materials, equipment, and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within seven (7) calendar days after receipt.
Site Visits
The A/E shall provide site visits as requested by the COR as noted below:
One (1) visits for the pre-bid conference.
One (1) visit for the pre-construction conference.
Six (6) visits for general construction inspection/progress.
Two (2) visits for Intermediate A/C Inspections.
Two (2) visits for final inspections.
A/E to provide other construction phase services as defined in signed contract.
Misc.
The A/E shall review and answer all RFI s submitted by the contractor.
A/E to participate in weekly telephonic project meetings with the VA and contractor.
As-Built Drawings
The A/E shall modify design drawings and models based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Builts are to include all addendums and bulletins issued by the VA/AE during construction. These changes shall be bubbled and dated. An electronic Revit BIM 2025 and AutoCAD 2025 model of the As-Builts is to be submitted to the COR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall deliver updated record drawings (4 sets); (2) ½ size sets, (2) Full size sets.
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SUBMITTALS INSTRUCTIONS:
Deliver via email a PDF file to eric.sweatt@va.gov. The emailed file size shall not exceed 18mb. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read ( Remodel Building 41 36C25026R0074 ). DEADLINE: The electronic copy of the SF330 must be received at the email address cited above by no later than June 16, 2026, at 1:30 PM EST in order to be considered.
Questions and other inquiries are to be directed only via email to Contract Specialist Eric Sweatt at eric.sweatt@va.gov.
EVALUATION CRITERIA:
The government will evaluate each potential contractor under the terms of its:
Professional qualifications necessary for satisfactory performance of required services. (20% weighting)
Provide resumes of key personnel to demonstrate relevant qualifications and experience.
The resumes shall include:
Name of the individual, company position, years with the company.
Lighting project work experience, certifications, and educational background.
Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (30% weighting)
Demonstrate experience and competence with comparable historical building remodel projects that:
Require a section 106 permit with the State Historic Preservation Office (SHPO)
Require a Certified Industrial Hygienist service for abatements, air monitoring, etc.
Require the inclusion of asbestos abatement in the design.
Require the hiring of a third-party commissioning agent as well as a third-party construction cost estimator.
Submit at least three but no more than five projects completed within the last five years
Capacity to accomplish the work in the required time. (20% weighting)
Identify main disciplines and tasks for the project.
Provide quantity and availability of key personnel in these disciplines for the project.
Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (20% weighting)
Provide a summary description of at least three but no more than five prior projects completed within the last five years of comparable scope, size and complexity, including:
Contract number, brief description of the project, type of contract, amount of the contract.
Name, Phone number, e-mail address for contracting officer/contracting officer representative.
Performance reviews and ratings
Location in the general geographical area of the project and knowledge of the locality of the project; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; (5% weighting)
The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located will be evaluated. This criterion will apply to the offices of both the Prime Firm and any Consultants. Geographical area is limited to a reporting time of 4 hours.
Provide:
Primary means of travel (car, plane, etc.)
Length of time (in hours) between departure from architect engineer office to arrival at project location
Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract change to include drafting statements of work cost estimates.
Provide a percentage of the total estimated effort that will be used to select service-disabled veteran-owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors on this project.
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