Air Compressor Maintenance

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Revolutionary Federal Acquisition Regulation (FAR) Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Solicitation Number: PANNGB-26-P-0000-038241 is issued as a Request for Quotation (RFQ). This solicitation number shall be referenced on any written quote provided under this RFQ.

This acquisition is a 100% set-aside for Small Business concerns. The North American Industry Classification System (NAICS) code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $12.5M and PSC J043-Maint/Repair/Rebuild of Equipment-Pumps and Compressors will be utilized.

Regulatory Authority: This solicitation incorporates provisions and clauses by reference (see Attachment 2). The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This document incorporated provisions, and clauses are in effect through Federal Acquisition Circular FAC 2026-01 Effective 13 March 2026 and the Revolutionary FAR Overhaul (RFO) as applicable.

The NJ Air National Guard 177th FW requires Air Compressor annual maintenance services in accordance with the Performance Work Statement (Attachment 1). The following commercial services are requested in this solicitation:

CLIN 0001: Base Year: Bi-Annual Preventative Maintenance; 1 JOB

CLIN 0002: Base Year: Quarterly Air Samples; 1 JOB

CLIN 0003: Option Year 1: Bi-Annual Preventative Maintenance; 1 JOB

CLIN 0004: Option Year 1: Quarterly Air Samples; 1 JOB

CLIN 0005: Option Year 2: Bi-Annual Preventative Maintenance; 1 JOB

CLIN 0006: Option Year 2: Quarterly Air Samples; 1 JOB

CLIN 0007: Option Year 3: Bi-Annual Preventative Maintenance; 1 JOB

CLIN 0008: Option Year 3: Quarterly Air Samples; 1 JOB

CLIN 0009: Option Year 4: Bi-Annual Preventative Maintenance; 1 JOB

CLIN 0010: Option Year 4: Quarterly Air Samples; 1 JOB

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

Site Visit at 177th Fighter Wing: A site visit will not be conducted.

Questions pertaining to this RFQ are due by Wednesday, 26 August 2026 / 1:00 PM EST.

Email Questions to: Mrs. Maria Vazquez (Contracting Specialist) at marialourdes.o.vazquez2.civ@army.mil and SMSgt Tammy Hickerson (Contracting Officer) at tammy.hickerson@us.af.mil.  

Notice to Vendor(s): The government reserves the right to cancel this RFQ, either before or after the closing date. In the event the government cancels this RFQ, the government has no obligation to reimburse a vendor for any costs.

Addendum FAR 52.212-1, Instructions to Offerors– Commercial Products and Commercial Services:

FAR Provision 52.212-1, Instruction to Offerors–Commercial Products and Commercial Services (DEVIATION 2026-O0038), applies to this acquisition and is incorporated by reference. The following addendum is provided for this solicitation:

NOTE: All headings in bold are referencing back to the basic provision 52.212-1.

To assure timely and equitable evaluation of the quotes, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements, failure to meet a requirement may result in a quote being ineligible for award. The government’s terms, conditions, and respective clauses contained within this solicitation are prescribed IAW the FAR and RFO as applicable and are not subject to conditionally proposed revisions or changes requested by offerors.

Paragraph (a); Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include the items referenced in the basic provision 52.212-1.

RFQ Due Date/Time: Wednesday, 2 September 2026 / 1:00 PM EST

Quotes must be sent as stated below, if provided by any other method, incomplete, or missing required items may not be considered. If submitting via email, it is recommended a read/delivery receipt is attached to the email.

Email quotations to: Mrs. Maria Vazquez (Contracting Specialist) at marialourdes.o.vazquez2.civ@army.mil and SMSgt Tammy Hickerson (Contracting Officer) at tammy.hickerson@us.af.mil.

Note: If quotes are mailed or hand delivered, an electronic version of all documents must be provided at time of submission. Beware, “.zip” files are not an acceptable format for the Air Force Network and will not go through government email systems. Emails over 10 MB in size will not come through the system.

Subparagraph (4); In addition to the required information provide the following with your quote:

Instructions for Price Submission:

Complete the Pricing Schedule provided attached to this RFQ (Attachment 3). The “pricing worksheet” is included in the pricing schedule and is required to be completed by offerors. Please make sure to include any discount terms if applicable. Vendors will input the price per item (to the nearest cent) for the Base and four (4) Option Years. The Total Evaluated Price (TEP) will be calculated by adding the Total Amount per Period (Base and Option Years 1-4) and half of Option Year 4 (calculating the Extension of Services IAW FAR 52.217-8). Failure to propose prices for all line items on the pricing schedule will render the quote incomplete and potentially removed from further award consideration.

Firm Fixed Priced: The resultant contract will be Firm Fixed Priced; accordingly, pricing is not subject to revision and/or negotiation if selected for contract award. Quotes shall include pricing for all items in the Pricing Schedule and unit prices shall not be more than two (2) decimal places.

Subparagraph (5); All vendors must be registered and active in the System for Award Management (SAM) at https://sam.gov/ at time of quote submittal to be considered for award. Vendors must complete all necessary fill-ins and certifications in the on-line Representations and Certifications.

Paragraph (b); Period for Acceptance of Offers: The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Paragraph (d); Contract Award: The government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms. However, the government reserves the right to conduct interchanges, if necessary. The government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(End of addendum)

Addendum FAR 52.212-2, Evaluation– Commercial Products and Commercial Services:

FAR Provision 52.212-2, Evaluation- Commercial Products and Commercial Services. (2026-02 DEVIATION)

Paragraph (a); Evaluation factors: The government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:
i. Price
ii. Supplier Performance Risk System (SPRS) IAW DFARS 252.204-7024

This evaluation will be conducted as Firm Fixed Price, where Past Performance is approximately equal to Price. Additionally, offerors are required to provide the following:

Paragraph (b); Options: The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the government to exercise the option(s).

Paragraph (c); Notice of award: A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer unless a written notice of withdrawal is received before award.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Basis for contract award:
The government will make a Firm-Fixed-Price award to the responsible contractor that conforms to requirements of the solicitation and provides the best value to the government considering price and past performance as indicated in the below evaluation steps. The government reserves the right to award to other than that lowest priced quote.

Price Evaluation:
The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

The government will evaluate prices submitted on RFQ Attachment 3 - Pricing Schedule. The government will evaluate for unbalanced pricing. Next, the Total Evaluated Price (TEP) will be calculated by adding the Total Amount per Period (Base and Option Years 1-4) and half of Option Year 4 (calculating the Extension of Services IAW FAR 52.217-8). NOTE: Failure to propose prices for all CLINs will render the quote incomplete and potentially removed from further consideration.

Offerors should propose the best pricing to the government for each item in arriving at the most competitive price. Price information submitted in each offeror’s quote, as required by the Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, will be evaluated to determine if proposed prices are fair and reasonable IAW FAR 12.204(a). Unbalanced pricing may pose an unacceptable risk to the government and may be a reason to reject an offeror’s quote.

Evaluation Steps:

• Step 1: The government will review all quotes for compliance. A compliant quote consists of a quote that meets the government’s requirements identified in Addendum to 52.212-1.
• Step 2: Rank all acceptable quotes based upon offeror’s Total Evaluated Price (TEP) from lowest TEP to highest TEP.
• Step 3: Evaluate lowest price offeror’s past performance. If the lowest priced offer is evaluated to have a “Substantial” performance confidence assessment, and is determined to be responsible, that offer represents the best value for the government, and the evaluation process stops at this point. Award will be made to that offeror without further consideration of any other quotes.
• Step 4: In the event the government does not make an award pursuant to Step 3 above, the government will evaluate the next lowest price offer and the process will continue (in order of price) until a quote is judged to have a “Substantial Confidence” performance confidence assessment rating or until all offerors are evaluated. An integrated best value award decision will be made considering price and past performance confidence and the government reserves the right to award a contract to other than the lowest priced offeror.

Discussions: The government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Assumptions, Conditions & Exceptions: Any exception to the solicitation may render a quote unacceptable. If your company takes exception to any of the requirements of the PWS or terms/conditions, they must be clearly identified in your quote. These will be reviewed for potential impact on your ability to successfully meet the government’s requirements. Any assumptions, conditions or exceptions which may negatively impact successful performance of this requirement could render the quote ineligible for award.

(End of addendum)