Engineering Services Firms for a Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Design Contract
This announcement is for the selection of a single Engineering Services (ES) Firm for an Indefinite Delivery/Indefinite Quantity (IDIQ) Design contract for the Department of Veterans Affairs, Erie VA Medical Center located in Erie, Pennsylvania. Projects will be for the Erie VA Medical Center. Work will be required on an as needed basis and will be awarded by use of Firm Fixed Price Task Orders. The Government intends to award a Firm Fixed Price Contract. All potential offerors must provide a SF 330 containing all required information listed below. The form format must be the General Services Administration SF 330 found on the GSA Forms Library website. The resultant award shall be established as a single five (5) year contract. Total value of the contract shall not exceed $7,000,000.00
CONTRACT INFORMATION: The Engineering Services IDIQ contract may be used for a wide range of design services. Primarily the Task Orders will be used, but not limited to, design of new commercial/industrial type facilities and to design renovations of existing facilities. All contract awards will incorporate the attached Scope of Work dated June 16, 2026, attached. Expected ES services may require any combination of the following: Title I Site Investigation Services, Title I - Design Services, and Title II Construction Period Services.
This contract is being procured in accordance with the Brooks AE Act as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6, Veterans Administration Acquisition Regulation (VAAR) 836.6 and Veterans Affairs Acquisition Manual (VAAM) M836.6. Firms will be selected for presentations based on demonstrated competence and qualifications for required work. This contract is set-aside 100% for Service Disabled Veteran Owned Small Business s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 541330. A Firm Fixed Price (FFP) contract will be awarded with a minimum $2,000.00 guarantee. The minimum guarantee for the entire contract term will be satisfied by the award of the initial Task Order.
SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit an email copy of the Standard Form 330 (SF 330) Parts I and II.
Please note this is not a request for proposal. Eligible responses received will be evaluated and the top three (3) most highly qualified firms will be compiled on a shortlist of candidates who will be contacted for an interview. For the evaluation, Professional Qualifications to Perform the Services Required, Specialized Experience and Technical Competence, are significantly more important than the other five (5) factors and are of equal weight. The remaining five (5) factors are of equal weight among themselves. The following evaluation criteria shall be used to evaluate firms and determine the most highly qualified firm for possible contract award.
A. Professional Qualifications necessary for satisfactory performance:
This is intended to evaluate the personnel and their related qualifications. The key positions should include Project Managers, Quality Assurance Manager, Architects, Structural Engineers, Electrical Engineers, Mechanical Engineers, Fire Protection Engineers, and Interior Designers. Firm should indicate whether these personnel have professional certifications in particular field, i.e. PE in Mechanical Engineering. The evaluation board shall consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.
B. Specialized Experience and Technical Competence:
This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include general renovation of medical center space to include architectural changes of walls, ceilings, floors, finishes, carpentry, masonry, doorways including hardware, electrical, plumbing including storm sewer, sanitary, hot and cold water, Heating, ventilating, Air conditioning (HVAC) to include, package units, variable air and constant air volume terminals with reheat, Variable frequency drive air handlers, steam and condensate piping, primary and secondary electrical circuits, digital controls, fire protection to include sprinkle system, central fire and security alarms, audio paging systems, asbestos abatement and all work to return space to finished, functioning condition. Experience providing drawings in 3D. Designing general construction of new space to include structural work, roofing, exterior walls, site work, site utilities and work as stated above. Design of specialty construction may include tuck pointing, asphalt paving, elevators, complete key system, large centrifugal chillers and Boiler controls. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities. The evaluation board shall consider at least five (5) similar projects and how well the proposal addresses technical capabilities in design quality management procedures, CAD Building Information Modeling, equipment resources, and laboratory requirements for the firm and any proposed subcontractors. Where appropriate, the evaluation board will also evaluate their experience in energy conservation, pollution prevention, waste reduction and the use of recovered materials. The effectiveness of their proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships) should also be examined.
NOTE: Ensure that projects listed were completed by the firm as the prime contractor and not as a subcontractor or projects completed by key personnel while employed by another firm
C. Past Performance:
Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules. When evaluating past performance, the evaluation board shall consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services.
D. Capacity to accomplish the work in the required time:
This factor evaluates the ability of the Engineering Services firm to, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time. When evaluating capacity, the evaluation board shall consider the volume of work awarded by VA during the previous 12 months. Use data extracted from the Federal Procurement Data System. Consider the full potential value of any current indefinite delivery contracts that a firm has as well. Also, assess the available capacity of key disciplines to perform the work in the required time.
E. Location in the general geographic area of the project and knowledge of the locality:
This factor evaluates the response time from the ES firms design office from the location of work to the Erie VA Medical Center. The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.
NOTE: Time will be measured from the Erie VA Medical Center, Erie, PA via car to the firms indicated office where the work will be performed as indicated on Google Maps.
F. Use of Service-Disabled Veteran-Owned Business:
This factor evaluates the extent to which potential contractors identify and commit to the use of service-disabled veteran-owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors. Proposed subcontractors shall be identified by business type, SAM Unique number and percentage of work to be performed
G. Experience in Construction Period Services
This factor evaluates the firms experience in Construction Period Services to include (in relative order of importance) professional field experience during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates. Offerors shall provide projects demonstrating experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.
This is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work are 541330. The small business standard is $25.5 million dollars.
Service-Disabled Veteran Owned Small Businesses must be registered and verified in the Small Business Administration Veteran Small Business Certification (VetCert) Registry at time of SF 330 submittal. Additionally, any potential awardees must also be registered in the System For Award Management (SAM).
SUBMISSION REQUIREMENTS: SF 330 submittals shall be sent electronically via email to the attention of Donald Kalivoda and Christopher McDevitt. Standard Forms 330 s must be received no later than 11:00 AM on September 18, 2026. The submittal packages are to be sent via email to the following:
Attention: Donald J. Kalivoda Email: Donald.kalivoda@va.gov
Attention: Christopher McDevitt Email: Christopher.mcdevitt@va.gov
Subject Line: Solicitation 36C24426R0153 SF 330 Submittal
Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission
The E-mail address of the Primary Point of Contact.
SAM Unique Entity Identifier Number
A copy of the letter from the Small Business Administration (VetCert) verifying the firm s status as an SDVOSB.
A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime.
A copy of the firm s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer.
A statement indicating what office the Engineering Services firm will utilize as its primary design office.
Special Note: An Engineering Services Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered.
