RFQ - Buckley SFB - CAMPER TRAILERS

PLEASE SEE ATTACHMENTS FOR ALL INFORMATION PROVIDED FOR THIS REQUIREMENT.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.

The 460th Contracting Squadron, Buckley Space Force Base (BSFB), CO, plans to procure five (5) brand-new towable camper trailers on behalf of the Outdoor Recreation Center. This is a one-time purchase procurement for permanent acquisition (not a rental or lease agreement) to meet the increasing demand of base personnel and expand the permanent base-owned inventory.

The contractor shall provide brand-new, unused, and non-refurbished equipment in accordance with the specifications outlined below.

Minimum Technical Specifications (Salient Characteristics)

To ensure durability, low maintenance, and ease of use for Outdoor Recreation renters, all proposed camper trailers must meet or exceed the following salient characteristics:

• Layout & Structure: Standard travel trailer layout with no slide-outs (to minimize mechanical failures and maintenance costs).

• Weight Limits: Dry weight within the range of 2500 – 2800 lbs.

• Sleeping Capacity: Seating/sleeping layout capable of accommodating 4 – 5 people.

• Refrigeration: Two-way (AC / Propane) RV refrigerator featuring an automatic electric ignition system.

• Power System: Minimum 100W roof-mounted solar panel integrated with a compatible charge controller to maintain the deep-cycle house battery.

• Water & Plumbing Systems:

  • Electric hot water system.

  • Minimum 10-gallon freshwater tank.

  • Standard grey and black water holding tanks.

• Stabilization: Four (4) heavy-duty manual scissor stabilizer jacks (one installed at each corner).

• Hitching & Towing: Standard 2-5/16" ball hitch receiver equipped with a manual top-wind tongue jack.

• Accessories Included: Must include at least one (1) propane tank and a compatible spare tire.

Delivery Requirements

• Delivery Schedule: Delivered fully assembled, safety-inspected, and ready for immediate deployment no more than 60 calendar days after receipt of order (ARO).

• FOB Point: Destination.

• Delivery Location: Buckley SFB Outdoor Recreation (ODR), Aspen Street, Building 1022, Buckley SFB, CO 80011.

• Base Access: All contractor employees and delivery drivers must be capable of passing a background check to enter the installation.

• Government Inspection: Items will be inspected and accepted at destination by authorized government officials.

Evaluation & Basis for Award

The Government intends to award a Non-Appropriated Fund (NAF) Firm-Fixed Price Contract to the responsible Offeror whose conforming quote represents the Lowest Price Technically Acceptable (LPTA) offer.

The following factors will be used to evaluate offers:

1. Price: Evaluated for fairness, reasonableness, and balance.

2. Technical Acceptability: Capability of proposed items to meet all salient characteristics outlined in the Statement of Need. Offeror must also show compliance with the 60-day ARO delivery timeline.

3. RFQ Compliance: Submission of all required documentation and information as specified below.

Note on Availability of Funds: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of funds. No legal liability exists until funds are made available.

Submission Instructions

To be considered responsive, interested vendors must submit their quotes via email. Please include the RFQ number (FA254326Q0023) and the title (ODR Camper Trailers) in the subject line of the submission.

Quotes must be submitted to both the Contracting Officer and Contract Specialist:

• Contracting Officer: Lt Andrew Flamm (andrew.flamm.1@spaceforce.mil)

  • AND

• Contract Specialist: SSgt Ethan Sullivan (ethan.sullivan@spaceforce.mil)

Required Submission Package Details:

To be considered responsive, your quote package must include:

1. Pricing: Firm-Fixed Price quote for CLIN 0001 (5 Each - Towable Camper Trailers).

2. Technical Description: A detailed technical description showing exactly how the proposed trailers meet all specifications (layout, dry weight, sleeping capacity, refrigeration, solar power, water tanks, etc.).

3. Warranty Information: Details of standard commercial and any extended warranty options.

4. Company Information: Company name, physical address, CAGE code, and UEI number.

5. Contact Information: Main Point of Contact (name, email address, phone number).

6. SAM Registration: Proof of active registration in the System for Award Management (SAM) via www.sam.gov.

Attachments:

RFQ For ODR Campers - CAO 30 July 2026

Attachment 1 - Statement of Need - ODR Campers - CAO 30 July 2026

Attachment 2 - NAF Standard Clauses Incorporated By Reference Full Text CAO 30 May 25

Primary Points of Contact

• Lt Andrew Flamm

  • Title: Contracting Officer

  • Email: andrew.flamm.1@spaceforce.mil

• SSgt Ethan Sullivan

  • Title: Contract Specialist

  • Email: ethan.sullivan@spaceforce.mil