Material Handling Equipment (MHE) maintenance at DLA Disposition Services Jacksonville and Eglin

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number SP451026Q1014 is issued as a Request for Quotation (RFQ). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code is 811310 with a size standard of $12,500,000 set aside 100% for Small Business and the requirement will result in one (1) 12-month base period of performance plus two (2) 12-month option periods of performance as a Firm Fixed Priced, Time and Material Indefinite Delivery Indefinite Quantity (IDIQ) contract. The total contract length shall not exceed three (3) years.

Background: The primary mission of the Defense Logistics Agency (DLA) Disposition Services is to dispose of Department of War (DoW) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoW activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA Disposition Services Headquarters is in Battle Creek, Michigan, with a variety of field sites worldwide. DLA Disposition Services is responsible for managing the DoW Surplus Property Program.

To accomplish this mission, DLA Disposition Services is seeking to have Preventative and Corrective Maintenance Repair services on Material Handling Equipment (MHE). The description of requirements for the items to be acquired is referenced in Attachment 1 - Performance Work Statement. The date(s) and place(s) of delivery and acceptance and f.o.b. point is referenced in Attachment 1 - Performance Work Statement. A list of line-item number(s) and items, quantities, and units of measure (including option(s)) is referenced in Attachment 4 - Price Schedule

The list of solicitation provisions and clauses that apply to the acquisition is referenced in Attachment 6 - Provisions & Clauses.

This requirement is a Firm Fixed Priced Time and Material contract. Pricing must be Fixed Price for the entirety of services quoted for scheduled preventive maintenance services. Time and materials will only be used for unscheduled corrective maintenance services to include part and labor hours.  The list of equipment to be serviced at the respective sites are listed in Attachment 2 [Jacksonville] and Attachment 3 [Eglin].

The solicitation and incorporated provisions and clauses are in effort through Federal Acquisition Regulation - Revolutionary FAR Overhaul (FAR RFO).

Email quotes to esteban.m.gancer@dla.mil.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date)

Submit quotes by email to esteban.m.gancer@dla.mil no later than the specified date and time. Attention should be noted to FAR 52.212-1(c), concerning late submissions. The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Email submissions by 5:00 pm ET one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration.

Offerors shall provide the applicable CAGE code and UEI number with their price submission

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include— (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror’s Unique Entity Identifier (UEI), CAGE code; and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency 

Site visits are not being supported for this action in advance of the response deadline. 

ADDENDUM TO 52.212-2 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

QUOTE SUBMISSION (FORMAT AND CONTENT): The following describes the information that must be furnished as part of the quote and the format which must be presented. Quotes which do not provide the required information in the prescribed format at the time of initial submittal may be excluded from further consideration.

Offerors shall return a completed and filled-out Attachment 4 – Price Schedule. A quote received without filling in all parts of the attachment will not be considered for an award. All quotes shall be valid for 90 calendar days. Offerors are strongly encouraged to read Provision FAR 52.212-1, “INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”.

FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft Word and / or Excel, and / or PDF files) in response to this solicitation subject to the requirements in this provision.

CONTENT: Quotes shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1 and Volume 2. Quote submissions will consist of one original if submitted by facsimile or electronically: an original and two copies if submitted by mail. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1 or 2. Any information submitted in an electronic file that does not include volume identification in its name or upon opening, shall not be considered in any evaluation being performed under FAR 52.212-2.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Deviation Date)

VOLUME 1: 

For Volume 1, Section I, in accordance with FAR 52.212-1(a) Submission of offers, each company providing a quote will submit a signed and dated offer clearly stating the technical specifications of the quoted item that will consist of FAR 52.212-1(a)(1) thru 52.212-1(a)(6).

Volume 1, Section II requires each offeror to submit a fully completed price schedule (Attachment 4 – Price Schedule).

VOLUME 2:

Past Performance Questionnaire

The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either US Government or commercial contracts for the same or similar services within the last five (5) years. The information provided should support a qualitative review of the offeror; and/or; record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken.

Offerors shall submit past performance data for either the firm; and/or principal subcontractor(s); and/or key employees of the firm. To submit principal subcontractor past performance data for consideration, the Government must receive past performance data on the offeror. For each reference provided, a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of worked performed, and e-mail address of point of contact is required. The description of work performed shall be described in sufficient and specific detail to explain how each reference relates to same or similar requirements of this solicitation in areas such as type and brand of equipment maintained, lift capacity of equipment, performance timeframes, performance locations, management of a similar size equipment fleet, and specifics of services rendered (to determine the relevancy of the work).

If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractors’ consent allowing the US Government to disclose negative past performance information to the offeror.

Reference projects and corresponding reference questionnaires are limited to three (3) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than three projects with reference questionnaires are received, the US Government will consider the first three projects received based upon the date and time the reference questionnaire are received.

Attachment 5 – Past Performance Questionnaire shall be used to evaluate an offeror’s past performance. The offeror shall provide the past performance questionnaire in Attachment 5 to the past performance reference they identify in this part of the quotes for the offeror, principal subcontractors and key personnel. The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance questionnaire received after closing date and time of this combined synopsis/solicitation may not be considered for evaluation, at the determination of the Contracting Officer to not unduly delay the acquisition. Past performance questionnaires received directly from the offeror will not be considered in the past performance evaluation.

The US Government will not evaluate a reference listed in the past performance Volume 2 if no corresponding past performance questionnaire is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Past performance questionnaires must be received by the due date for receipt of quotes for the information to be considered. Offerors are cautioned that due to mail delivery times to the U.S., it is highly recommended that all contract references requested to provide surveys scan the documents into Adobe.pdf format and emailed to esteban.m.gancer@dla.mil with a reference to the solicitation, SP4510-26-Q-1014 DLA Disposition Services Jacksonville & Eglin [FL] MHE Maintenance Services in the subject heading.

The submission of volume 2 past performance is required. If an offeror does not have any past performance references, offerors must at least identify a Volume 2 in their quote and state they do not have any past performance to provide. If the US Government only receives a past performance questionnaire from a past performance reference and there is no information in an offeror’s quotes regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance questionnaires prior to solicitation closure; the US Government will not be contacting references for purposes of obtaining the questionnaire.

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Trade-Off Process. Award shall be made to the responsible offeror whose quote conforms to the solicitation and is determined to be the most advantageous to the Government, past performance and price considered. The offer selected as best value will represent the best trade-off to the Government among past performance and price. Past performance will be significantly more important than price. The Past Performance Adjective Performance Rating Guidelines applicable to this action are per the latest DoW Guidance. Relevancy is in accordance with the guidance (relevant or not relevant). The adjectival confidence rating descriptions are as per the guidance, with the available past performance confidence ratings being Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, and Unknown Confidence. The Government will determine best value based on an assessment of the following factors:

1. Past Performance factor: The Government will evaluate past performance in accordance with the past performance questionnaire and evaluation clause in this combined synopsis/solicitation.

2. Price Factor: The Government will evaluate the offered prices received in the completed and submitted Price Schedule for price reasonableness in accordance with the requirements of FAR 12.204(a).

3. Significance. Past performance is significantly more important than price. 

Evaluation of Past Performance:

Except under the circumstances noted in this combined synopsis/solicitation paragraph titled Efficiency in Competition, the US Government will evaluate the quality of the offeror’s past performance. The assessment of the offeror’s past performance will be used as a means of evaluating the probability of success of the offeror. Thus, an offeror with a higher confidence assessment rating for past performance will have a higher probability of meeting the solicitation requirements than a firm with a lower confidence assessment rating.

In investigating an offeror’s past performance, the US Government may consider information in the offeror’s quotes and information obtained from other sources, including past and present customers and their employees, other US Government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors; and others who may have useful information. Failure by the offeror to provide evidence of relevant performance on contracts of a similar nature in terms of performance timeframes and complexities of services provided will be considered by the US Government to have no relevant past performance. The offeror is responsible for ensuring references submit past performance surveys; the offeror’s reference must submit the past performance survey. The US Government will not accept past performance surveys submitted by the offeror or contact offeror references to obtain a completed survey. The US Government will evaluate past performance and experience in accordance with submission requirements of the solicitation.

Evaluation of past performance will be a subjective assessment based on consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The US Government is seeking to determine whether the offeror has consistently demonstrated a commitment to customer satisfaction and timely delivery of services. This is a matter of judgment. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror’s response, or lack thereof, will be taken into consideration. Offerors lacking relevant past performance will not receive negative or positive consideration in the evaluation of this element as no meaningful confidence assessment rating can be reasonably assigned.

Past performance will be rated on an adjectival scale. The US Government’s conclusions about the overall quality of the offeror’s past performance and experience will be a factor in determining the relative merits of the offeror’s quotes and in selecting the offeror whose quote is considered the most advantageous to the US Government.

By past performance, the US Government means how well the offeror conformed to specifications and to standards of good workmanship; the offeror’s adherence to contract schedules, including the administrative aspects of performance; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the offeror’s business-like concern for the interests of the customer. By experience, the US Government means whether a contractor’s firm, principal subcontractor, or key personnel has performed similar work before. DLA Disposition Services will also consider the offeror’s past performance and experience on the same or similar contracts in terms of complexities of the services provided. Offerors with no past performance will be issued a Neutral rating for past performance.

Evaluation of Price: The offered price will be used in conjunction with the other factors to determine the quote, which represents the best value to the US Government. Price will not be numerically scored, but it will be fully evaluated using price analysis techniques.

Efficiency Competition: Offerors are advised that the US Government may not evaluate the past performance quote of all offerors under this RFP. The US Government will review the total evaluated price of all quotes received in accordance with the evaluation factors for award provided. The past performance quotes of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other past performance quotes received.

Based on the initial review of these past performance quotes, the US Government may not evaluate the past performance quote of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible past performance rating. This would occur when the Contracting Officer determines that any possible past performance superiority of an unevaluated (and higher priced) past performance quote, over (a lower priced) one that was already evaluated and assigned the highest possible past performance rating, would not warrant any additional price premium.