Hampton VA Medical Center
Pedestrian Crosswalk Signage
Scope of Work and Specifications
PART 1 GENERAL
GENERAL SCOPE & VENDOR REQUIREMENTS
The Hampton VA Medical Center, located at 100 Emancipation Drive, Hampton, Virginia 23667 has an immediate requirement for the procurement installation of pedestrian crossing signs at the main hospital site. The contractor shall provide all necessary material; tools, equipment, labor, supervision, and expertise for the tenure of this contract. The intent of the overall project is to aid in regulatory traffic controls by increasing safety and ease of access for visitors at the site. This project is in response to a recent Office of Inspector General (OIG) finding that requires immediate remediation.
This is a GSA Schedule procurement for exterior architectural signage and ancillary services including design, programing, site survey and utility marking prior to installation in accordance with state of Virginia legislation, Occupational Safety and Health Administration (OSHA), and VHA Technical Information Library (TIL) codes and standards. Design manuals (18-10) and Specifications (18-01) can be found at https://www.cfm.va.gov/til/. For the purpose of this contract, please utilize the information found with TIL PG 18-10 Signage and Wayfinding Manual, Section 3.5 (Exterior Signage) and Section 2.3 (Mandatory VA Policy & Directive Signage) to inform bid proposals.
The scope of this project includes removal of designated existing aged signage, signage design and programming, underground utility surveying and marking, providing/installing matching single post signs to match facility standards and accommodate facility needs to include matching hardware, wayfinding, site walkthroughs/verification of site conditions, submission of a Signage Location Plan keyed to a Sign Message Schedule, shop drawings, and a design concept/material finishes/colors and graphics package are to be provided as part of this contract. The Hampton VA Medical Center has established a new sign standard and has implemented it as part of various projects and renovations. That approved sign standard shall be followed and maintained for all work under the resulting contract for a consistent and interchangeable system for the healthcare facility.
The proposed signage and wayfinding package shall be in compliance to meet Department of Veterans Affairs Technical Information Library s (VA TIL) Signage & Wayfinding Guidelines. This project requires a vendor with significant experience providing ancillary services including wayfinding analysis, programming, and installation.
1.0a REPLACEMENT AVAILABILITY
All signs must be American made and under standard warranties. All work shall be closely coordinated with the designated VA personnel. The various phases shall be closely supervised by the design/build contractor and regular on-site planning meetings between all parties are mandatory.
1.0b ENVIRONMENTAL INITIATIVES
It is important to the VA that the vendor and the products provided are manufactured with sustainability and environmental attributes in mind. Aluminum and extruded products for interior and exterior should feature 75% recycled content or higher.
1.1 DELIVERY AND STORAGE
A. Deliver materials to job site in manufacturer's original sealed containers with manufacturer s name, and project title marked thereon. Protect materials from damage.
B. Package to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary.
C. Deliver signs only when the site and mounting services are ready for installation work to proceed.
D. Store products in dry condition inside enclosed facilities.
1.2 APPLICABLE PUBLICATIONS
A. The publications listed below form a part of this specification to the extent referenced. The publications are referenced in the text by the basic designation only.
B. American Society for Testing and Materials (ASTM):
B209-01.................Aluminum and Aluminum-Alloy Sheet and Plate.
B221-05.................Aluminum and Aluminum-Alloy Extruded Bars,
Rods, Wire, Shapes, and tubes.
C. Federal Specifications (Fed Spec):
MIL-PRF-8184F...........Plastic Sheet, Acrylic, Modified.
MIL-P-46144C..............Plastic Sheet, Polycarbonate.
D. Federal Highway Administration
Manuals on Uniform Traffic Control Devices for Street and Highways.
E. Architectural Barriers Act Accessibility Standard (ABAAS)
F. VA Technical Information Library (VA TIL)-Signage and Wayfinding Guideline
1.3 MINIMUM SIGN REQUIREMENTS
Exterior Signage (Refer to Attached Drawings for Sign System Standards and Signage Specification document 101400-2021-01). All proposals must meet requirements of both:
All aluminum extrusions MUST contain 75% recycled content.
Aluminum Sheet and Plate: ASTM B209M (B209).
Aluminum Extrusions: ASTM B221M (B221).
Post and Panel minimum sign cabinet depth 3.25
All aluminum extrusions MUST contain 75% recycled content.
Post and Panel minimum sign cabinet depth 3.25
Posts: 3 ¾ Round Black Posts w/ Key Slot
Post & Panel Mounting: Direct Burial w/concrete footing and above ground concrete pad.
Breakaway Posts or equal
Provide surface applied reflective white opaque vinyl graphics.
Type Style: Helvetica Medium and Helvetica Medium Condensed. Initial caps or all caps, as indicated in Sign Message Schedule.
Post & Panel Mounting: Direct Burial w/concrete footing and above ground concrete pad.
Baked Enamel or Powder Coat Finish: After cleaning and pretreating, apply manufacturer s standard two (2) coat baked-on finish consisting of prime coat and thermosetting topcoat to a minimum dry film thickness of 0.05 mm (2 mils).
Breakaway Posts or equal for Single Posts
Construct Sign of extruded Aluminum System Including the Following Integral Features: Water relief channel, integral flanges for attachment of additional structural supports and mounting to posts with minimum 3 mm (0.125 inch) wall thickness. Weld post caps or mechanically attach with concealed fasteners.
Reveal Between the Post and Sign Cabinet: Extruded aluminum.
Provide adjustable extruded connector to allow for // flush // // 12 mm (0.5 inch) // // // // 25 mm (1 inch) // reveal between the sign post and cabinet or tube. //
All solicitations requests should have the necessary poles and hardware for signage installation.
EXISTING STANDARDS:
12 round, fluted powder coated black posts with post topper
To feature classic series base (approximated height 2 )
Above ground concrete mow
30x30 black aluminum sign frame & backing to match existing signage stand
Proposal should include the following sign types based off of the Virginia Manual on Uniform Traffic Control Devices
R1-5c
W11-2
W17-PR(L)
1.4 RELATED WORK
Section 03 30 53, MISCELLANEOUS CAST-IN-PLACE CONCRETE:
Concrete Post Footings . (Reference VA TIL Master Specification Index,
Division 03 Concrete.)
1.5 SUBMITTALS
Contractor shall provide the following qualifications for the service of signage auditing & programming.
The contracting firm shall have a minimum of 7 years worth of experience in signage programming and installation. They must be able to provide project scopes and documentation for three Federal projects. These projects will be evaluated on the scale found below:
1 Below Average
2 Average
3 Good
4 Great
5 Exceeds Expectations
The evaluation will also be based on:
Continuity of Design thoughtful and calculated design decision based on the importance of consistency as utilized throughout the project
Aesthetics and Branding gauging the overall design of the signage through imagery, colors, fonts, and the like
Communication of Information gauging the overall efficiency and effectiveness of how information is communicated to end-users
Programming Development evaluating the comprehensiveness of the network of signage that was instituted throughout the project to verify it met staff, faculty, and patient needs
Technical Requirements law abiding requirements included, but not only limited to the information shared within the VA Technical Information Library, National Fire Protection Association, Americans with Disabilities Act
The contractor shall have experience in project scopes of at least $500,000.
The contractor shall provide representation through a project manager with extensive experience (at least 5 years ) with signage auditing and development of signage programming. Extensive experience includes at least 5 years worth of experience in having worked and/or managed multiple large sized (250+ bed) medical centers.
The contractor shall be able to accommodate ADA-compliant and TIL-compliant signage solutions.
Knowledge of medical terminology and operational characteristics of hospitals and clinics.
Thorough familiarity with the VA s Sign & Graphic Design Guide.
PART 2 DETAILED SCOPE
Detailed Scope is in Addition to the General Scope Listed Above:
Where required, the vendor shall program, manufacture, and install new signage units and provide updates to existing exterior signage. This shall include a complete sign message schedule identifying each sign, its message, and its type. Signage Vendor to participate in facility kick-off meeting to establish standards and expectation of VHA Construction Safety guidelines and standards, visit the site to survey existing conditions and provide verification of work, prepare Sign location plans showing the placement/location of directional signs, provide Shop drawings that provide dimensioned plans, elevations, text and graphics style /size and placement on each sign face, provide all utility survey and marking, and final installation as a turnkey project.
All work carried out under this Scope of Work shall comply with the Federal Facility Technical Standards and Virginia State Corporation Commission (SCC) Marking Standards. The Virginia Marking Standards provides the detailed activities that must be undertaken to ensure compliance with the contract and can be found on Virginia SCC s website at https://www.scc.virginia.gov/urs/manuals/markingstandardsmanual/index.html#.
This is a firm-fixed price contract in accordance with the Contractor s cost proposal. This is a turn-key service contract with the contractor providing everything necessary to complete the work. Upon award, the Contractor will provide all transportation, materials, specialized equipment, labor and technical expertise to complete the project. The Federal Government will not provide any office space associated with these services. All contractor items required for this service will be stored and maintained off-station.
Updated signs must meet the VA TIL s Signage and Wayfinding Design Guide Exterior Signage section.
PART 2a PERFORMANCE REQUIREMENTS
The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications, all underground utility survey and marking. Contractor will be responsible for any damage that occurs outside of the obligatory statement of work and existing conditions. Contractor will be responsible for providing the disposal of existing signage to be replaced, in addition, any trash created from the installation outside of the Hampton VA Medical Center campus.
Project schedule will be determined by installers schedule and end users availability with the least amount of interruption to the healthcare facility and campus traffic.
Duty hours will be 7:30am 4pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.
If the Contractor requests to deliver, receive and/or install exterior signage outside normal duty hours, the contractor shall submit a written request to the VA Contracting Officer s Representative (COR) for authorization of the individual orders of this type. Written approval from the VA COR must be received before proceeding with the work. The request shall be submitted at least (5) five business days prior to the proposed performance of work, and it shall indicate the day(s), time, the amount of work, and the reason why performance is necessary outside normal duty hours
Exterior Requested Signage: Please refer to Section 3.5 Exterior Signage Drawings
Signage Type
Sign Title
Qty
EN-10.10 (PG 18-12 Technical Information Library)
Pedestrian Crossing, Single Post
48
W16-7PR(L)
Directional Arrow
48
R1-5c
Stop Here for Pedestrians
2
EN-05.03
Sign & Single Post
30
EN-05.03 Single Post & Panel Small 1'-6" x 1'
Should be a sign & post for reserved parking reasonable accommodation decals. VA is requesting for this signage to have an interchangeable plate for flexibility to switch out the numbers in the future. Post can meet minimum requirements for signage specifications attached to package.
EN-10.10 Pedestrian Signage Example
PART 3 PRODUCTS
3.1 GENERAL
A. Signs of type, size and design shown on the drawings and as specified represent the intent and guideline for the new signage system.
B. Signs complete with lettering, framing and related components for a complete installation.
C. Provide graphics items as completed units produced by a single manufacturer, including necessary mounting accessories, fittings, and fasteners.
D. Do not scale drawings for dimensions. Contractor is to verify and be responsible for all dimensions and conditions shown by these drawings. VA Interior Designer to be notified of any discrepancy in drawing, in field directions / conditions, and of all changes required for all such construction details.
E. The Sign Contractor, by commencing work of this section, assumes overall responsibility, as part of his warranty of work, to assure that assemblies, components, and parts shown and required within the work of the section, comply with the Contract Documents. The Contractor shall further warrant that all components specified or required to satisfactorily complete the installation are compatible with each other and with conditions of installations.
SIGN STANDARDS / CONSTRUCTION
Exterior Signage (Not Applicable to Street Signs):
Signs shall be manufactured from:
extruded aluminum alloy --pre-assembled, precision machined sections then disassembled and primed with zinc chromate primer followed by electro-static painting using DuPont Emron two-part catalytic polyurethane 1.5 2.0 mils including primer. Oven baked for 20 minutes at 300 degrees.
Signpost with sliding dove tail groove. Aluminum sign panel with integrated dove tail tongue slides into pole extrusion with post filler and tension screw
Sign panels have the corners eased with a 1/4" (6 mm) radius
Post shall have a permanent top cap.
All extruded aluminum to have a minimum of 75% recycled content. (ASTM B221, B241, B209)Â UL listed and approved UL48 posted on sign. Site plans to be digitally produced and printed 3D replications of all necessary structures printed on Scotch Cal exterior grade vinyl and laminated to 1/8 clear polycarbonate as back plate. Listings shall be digitally reproduced on vinyl and polycarbonate in a similar fashion. All sign extrusions must match existing.
3.3 FABRICATION
Form work to required shapes and sizes, with true curve lines and angles. Provide necessary rebates, lugs, and brackets for assembly of units. Use concealed fasteners whenever and wherever possible.
Shop fabricate so far as practical. Joints fastened flush to conceal reinforcement and welded where thickness or section permits.
Contact surfaces of connected members are true; assembled so joints will be tight and practically unnoticeable, without use of filling compound.
Signs shall have fine, even texture and be flat and sound. Lines and miters sharp, arises unbroken, profiles accurate and ornament true to pattern. Plane surfaces must be smooth flat and without oil-canning, free of rack and twist. The maximum variation from plane of surface is plus or minus 0.3 mm (0.015 inches). Restore texture to filed or cut areas.
Level or straighten wrought work. Members shall have sharp lines and angles and smooth surfaces.
Extruded members to be free from extrusion marks. Square turns and corners sharp, curves true.
Drill holes for bolts and screws. Conceal fastenings where possible. Exposed ends and edges mill smooth, with corners slightly rounded. Form joints exposed to weather to exclude water.
Finish hollow signs with matching material on all faces, tops, bottoms and ends. Edge joints tightly mitered to give appearance of solid material.
All painted surfaces properly primed. Finish coating of paint to have complete coverage with no light or thin applications allowing substrate or primer to show. Finished surface must be smooth, free of scratches, gouges, drips, bubbles, thickness variations, foreign matter, and other imperfections.
Movable parts, including hardware, are to be cleaned and adjusted to operate as designed without binding or deformation of members. Doors and covers centered in opening or frame. All contact surfaces fit tight and even without forcing or warping components.
PART 4 - EXECUTION
4.1 INSTALLATION
A. Protect products against damage during field handling and installation. Protect adjacent existing and newly placed construction and finishes as much as possible during
removal of existing signage and installation to limit pylon damage.
B. Vendor is responsible for having all utilities marked prior to any exterior excavation work. The Contractor can visit Bldg 37, Engineering projects to receive an underground utility map with clear data points for all private utilities.
C. Vendor shall be responsible for excavation and concrete foundation for a complete install when necessary.
D. Vendor is responsible for removing broken-down components from installation off-site for disposal.
E. All signage to be installed level and plumb.
F. All cartoning/debris due to the work to be removed from the site. Signage to be wiped down clean after installation.
G. Area must be returned to original grade after sign installation. Landscape restoration (replanting of shrubs, flowers, etc.) and utilities to sign locations if required are outside the scope of this project.
H. Prior to installation all locations must be confirmed and approved by the VA Interior Designer.
I. Vendor will be responsible for providing necessary construction safety hoarding when completing work.
PART 5 POLICY
DRUG FREE WORKPLACE
The Department of Veteran Affairs is committed to providing a safe, healthy, and productive work environment. The misuse of drugs and alcohol can impair safety, health, and job performance. The expectation of the contractor is to follow the policies found below to maintain a drug-free workplace.
Prohibited Behavior
The use, possession, sale, distribution, or manufacture of illegal drugs or alcohol on company premises, in company vehicles, or while conducting company business is strictly prohibited.
Employees must not be under the influence of drugs or alcohol during working hours or while on VA property.
It is the responsibility of the contractor to ensure any employees using prescribed or over-the-counter medications are able to safely and effectively perform their jobs without affecting the quality and scope of work as detailed.
No smoking is allowed on campus premises at all. There is no designated smoking areas.
Disciplinary Actions
Violation of this policy may result in disciplinary action, up to and including termination of this contract.
Employees may also be subject to legal consequences if their actions violate federal, state, or local laws.
