Hazardous waste disposal

Request for Quotation

RFQ number: TXWPROB26 – UA Room SA Quotes due no later than: July 27, 2026 at 1:00 PM CST
Provide quotes to: Lori Hearn at Lori_Hearn@txwp.uscourts.gov

The U.S. Probation Services with the Western District of Texas is requesting quotes for the
services described below.

Using the quote sheet provided herein, email your quote no later than the date and time specified
above. Late quotes will not be considered unless the judiciary determines, at its own discretion,
that considering the late quote is in the judiciary’s best interest and will not unduly delay the
procurement. Note: No questions will be accepted as the statement of work addresses our specific
requirements.

The Court anticipates receiving three (3) dual price proposals from all Offerors, one price
proposal based on pricing for award of a base year and an option for subsequent years two and
three. The Court intends to make an award based on the lowest priced, technically acceptable quote
for entire period of performance. All items should be quoted as a fixed price. Payment terms will
be considered Net 30 unless more favorable terms are offered.

The period of performance will be:
Year One - September 1, 2026 to August 30, 2027
Optional Year 2 – September 1, 2027 to August 30, 2028
Optional Year 3 – September 1, 2028 to August 30, 2029

The place of performance will be Pretrial Services UA Room - 262 W. Nueva St., Suite 1-112, San
Antonio, TX 78207
Sincerely,

Lori Hearn Contracting Officer

Quote Sheet for RFQ # TXWPROB26 – UA Room SA

Instructions for Quoter:
Provide the information requested here and below at Provision 3-5 and Clause 7-10:

Company name:
DUNS number or UEI:
Discount terms, if other than Net 30:

Instructions for Quoter:
Fill in the unit price and extended price for each item. Fill in the grand total amount.

Year 1

Item
1

Description
Fee for two (2) six-gallon, leak-proof, reusable containers marked & labeled w/biohazard symbol for
Regulated Medical Waste. Weekly service (date to be determined at time of award) unless holidays
interfere.
Disposal of above containers.

Qty
12

Unit of Issue months

months

Unit Price ($)

Extended Price ($)

GRAND TOTAL: $

Notes:
1) Include process for handling erroneous charges.
2) Vendor to provide red leak-proof trash bags.

Optional Year 2

Item

Description

Qty

Unit of Issue

Unit Price ($)

Extended Price ($)

1 Fee for two (2) six-gallon, leak-proof, 12
reusable containers marked & labeled w/biohazard symbol for Regulated Medical Waste. Weekly service
(date to be determined at time of award) unless holidays interfere.
2 Disposal of above containers. 12

months

GRAND TOTAL: $

Notes:
1) Include process for handling erroneous charges.
2) Vendor to provide red leak-proof trash bags.

Optional Year 3

Item

Description

Qty

Unit of Issue

Unit Price ($)

Extended Price ($)

months

GRAND TOTAL: $

Notes:
1) Include process for handling erroneous charges.
2) Vendor to provide red leak-proof trash bags.

STATEMENT OF WORK (SOW)

The Western District of Texas Probation Services is requesting biohazardous waste management and
disposal services for the San Antonio Regional UA Room. The UA provides drug testing results
throughout the judiciary and requires disposal of non-sharps items contaminated with human specimen
material (bodily fluids). Other personal protective equipment includes urine collection kits,
plastic bags, gloves, and bottles.

SPECIAL REQUIREMENTS/INFORMATION

Vendor shall:

1) Provide government with documentation reflecting that the disposal of waste acquired under the
specified purchase order has been disposed of following federal, state, and local guidelines.
2) Maintain a current permit issued by the Department of Transportation for the transport of
biohazardous (non-sharp) waste.
3) Indemnify and hold the government harmless for any and all losses, damages or liability on
account of personal injury, death or property damage, or claims foe personal injury, death or
property damage of any nature whatsoever and by whomsoever made, arising out of the activities of
the vendor, his employee or agents under the specified purchase order.

REQUIREMENTS

Vendor shall provide the following:

1) (2) six-gallon, leak-proof, reusable containers marked & labeled w/biohazard symbol for
Regulated Medical Waste.
2) Repairs and maintenance of containers during the contract period.
3) Weekly service (service (date to be determined at time of award)) 8:00 am to 12:00 pm (CST)
unless holidays interfere.
4) Vendor to notify designated judiciary staff of there is a change within 24 hours after
determination.
5) Invoices with copies of signed order detailing pickup (waste manifest) and final disposition on
a monthly basis.
6) Training support covering new waste regulations to ensure compliance with regulatory agencies at
no additional cost.

Vendor shall inform judiciary designee and contracting officer of all changes in applicable federal
and local regulations and licensor requirements that may impact services provided to the judiciary.

SCHEDULE FOR PERFORMANCE

1) Schedule shall be submitted to the contracting officer and agreed upon prior to implementation.
2) Schedule shall be during normal working or agreed upon hours Monday through Friday on a weekly
basis.
3) In cases of severe weather, vendor shall contact the Drug Analysis Specialist or designee to
request the exception and provide an alternate date of service. Note: designated government
representative will inform vendor of federal holidays within two to three days prior to scheduled
service.

LOCATION OF PERFORMANCE

UA Room - 262 W. Nueva St., Suite 1-112, San Antonio, TX 78207

TERMS AND CONDITIONS

The following judiciary terms and conditions are incorporated into this request and will be
included in the resulting order.

SOLICITATION PROVISIONS Provision 3-5, Taxpayer Identification and Other Offeror Information (APR
2011)

(a) Definitions. "Taxpayer Identification (TIN)," as used in this provision, means the number

required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax
and other returns. The TIN may be either a social security number or an employer identification
number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision
to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting
requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the
resulting contract is subject to the payment reporting requirements, the failure or refusal by the
offeror to furnish the information may result in a 31 percent reduction of payments otherwise due
under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising
out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting
contract is subject to payment recording requirements, the TIN provided hereunder may be matched
with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN):

[ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have
income effectively connected with the conduct of a trade or business in the United States and does
not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;
[ ] Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:
[ ] sole proprietorship; [ ] partnership;
[ ] corporate entity (not tax-exempt); [ ] corporate entity (tax-exempt);
[ ] government entity (federal, state or local); [ ] foreign government;
[ ] international organization per 26 CFR 1.6049-4; [ ] other

(f) Contractor representations. The offeror represents as part of its offer that it is [ ], is not
[ ] 51% owned and the management and daily operations are controlled by one or more members of the
selected socio-economic group(s) below:
[ ] Women Owned Business
[ ] Minority Owned Business (if selected then one sub-type is required) [ ] Black American Owned
[ ] Hispanic American Owned
[ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)
[ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia,
Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The
Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the
Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands,
Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)
[ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan,
Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal)
[ ] Individual/concern, other than one of the preceding.
(end)

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)
This solicitation incorporates one or more solicitation provisions by reference, with the same
force and effect as if they were given in full text. Upon request, the contracting officer will
make their full text available. The offeror is cautioned that the listed provisions may include
blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of
submitting the full text of those provisions, the offeror may identify the provision by paragraph
identifier and provide the appropriate information with its quotation or offer. Also, the full text
of a solicitation provision may be accessed electronically at this address:
http://www.uscourts.gov/procurement.aspx.

(end)

The following provisions marked with an ‘X’ are incorporated by reference:

2-15
2-70
X 2-85A 2-85B
2-85C
3-185
4-155
4-165

Warranty Information (JAN 2003) Site Visit (JAN 2003)
Evaluation Inclusive of Options (JAN 2003) Evaluation Inclusive of Options (JAN 2003)
Evaluation of Options Exercised at Time of Contract Award (JAN 2003) Evaluation of Compensation for
Professional Employees (JAN 2003) Alternate Awards (JUN 2014)
Price Proposal Instruction – Multi-Year Contract (JUN 2014)

CONTRACT CLAUSES

B-5 - Clauses Incorporated by Reference – OCT. 2010
This procurement incorporates one or more clauses by reference, with the same force and effect as
if they were given in full text. Upon request, the contracting officer will make their full text
available. Also, the full text of a clause may be accessed electronically at this address:
http://www.uscourts.gov/procurement.aspx.

Clause 7-10, Contractor Representative (JAN 2003)
(a) The contractor's representative to be contacted for all contract administration matters is as
follows (contractor complete the information):

Name:
Address:
Telephone:
E-mail:
Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary,
shall be responsible for all contract administration issues relative to this contract, and shall
have full authority to act for and legally bind the contractor on all such issues.

(end)

The following clauses marked with an ‘X’ are incorporated by reference:

2-5B
2-20A
2-40B
2-50

Inspection of Services (APR 2013) Incorporation of Warranty (JAN 2003) Delivery of Excess
Quantities (JAN 2003) Continuity of Services (JAN 2003)

2-55
2-80
2-90C
2-90D
2-110
2-125
2-130
2-135
2-140
3-1
X 3-3
4-150
5-1
5-30
5-30
6-10
6-15
6-65
6-75
6-80
6-90

6-110
X 7-1
X 7-5
X 7-15
X 7-25
7-45
7-55
7-70
7-95
7-115
7-160
7-170
7-180
X 7-215

Privacy or Security of Safeguards (JAN 2003) Judiciary Property (JAN 2003)
Option to Extend Services (APR 2013)
Option to Extend the Term of the Contract (APR 2013) Option to Purchase Equipment (JAN 2003)
Security for Advance Payment (APR 2013)
Energy Efficiency in Energy-Consuming Products (APR 2013)
Acquisition of EPEAT®-Registered Personal Computer Products (MAR 2019) Judiciary IT Security
Standards (APR 2013)
Contractor Use of Mandatory Sources of Products or Services (JUN 2012) Provisions, Clauses, Terms
and Conditions - Small Purchases (JUN 2014) Cancellation Under Multi-Year Contracts (JUN 2014)
Payments under Personal and Professional Services Contracts (APR 2013) Authorization and Consent
(JAN 2003)
Alternate I (JAN 2003)
Deposit of Assets Requirements (APR 2013)
Deposit of Assets Instead of Surety Bonds (JAN 2003) Rights in Data – Special Works (JAN 2010)
Rights to Data in an Offer (APR 2013) Rights in Data – Existing Works (JAN 2010)
Notice and Assistance Regarding Patent and Copyright Infringement (APR 2010)
Deferred Ordering of Technical Data or Computer Software (JUN 2014) Contract Administration (JAN
2003)
Contracting Officer's Representative (APR 2013)
Observance of Regulations/Standards of Conduct (JAN 2003) Indemnification (AUG 2004)
Travel (APR 2013)
Contractor Use of Judiciary Networks (JUN 2014) Judiciary Property Furnished "As Is" (APR 2013)
Contractor Inspection Requirements (JAN 2003) Availability of Funds (JAN 2003)
Limitation on Withholding of Payments (APR 2013) Notice of Intent to Disallow Costs (JAN 2003)
Prohibition of Assignment of Claims (JUN 2012) Notification of Ownership Changes (JAN 2003)

Clause 3-175, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment
(Multi-Year and Option Contracts)
Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multi-Year and
Option Contracts) (MAR 2019)
(a)This clause applies to both contracts subject to area prevailing wage determinations and
contracts subject to collective bargaining agreements.
(b)The contractor warrants that the prices in this contract do not include any allowance for

any contingency to cover increased costs for which adjustment is provided under this clause. (c)The
wage determination, issued under the Service Contract Labor Standards statute (41 U.S.C. § 6701 et
seq.), by the Administrator, Wage and Hour Division, Employment Standards Administration, U.S.
Department of Labor, current on the anniversary date of a multi-year contract or the beginning of
each renewal option period, will apply to this contract. If no such determination has been made
applicable to this contract, then the federal minimum wage as established by section 6(a)(1) of the
Fair Labor Standards Act of 1938, as amended, (29 U.S.C. § 206) current on the anniversary date of
a multi-year contract or the beginning of each renewal option period, will apply to this contract.
(d)The contract price, contract unit price labor rates, or fixed hourly labor rates will be
adjusted to reflect the contractor's actual increase or decrease in applicable wages and fringe
benefits to the extent that the increase is made to comply with or the decrease is voluntarily made
by the contractor as a result of:
(1)the Department of Labor wage determination applicable on the anniversary date of the multi-year
contract, or at the beginning of the renewal option period. For example, the prior year wage
determination required a minimum wage rate of $4.00 per hour.
The contractor chose to pay $4.10. The new wage determination increases the minimum rate to $4.50
per hour. Even if the contractor voluntarily increases the rate to $4.75 per hour, the allowable
price adjustment is $.40 per hour;
(2)an increased or decreased wage determination otherwise applied to the contract by operation of
law; or
(3)an amendment to the Fair Labor Standards Act of 1938 that is enacted after award of this
contract, affects the minimum wage, and becomes applicable to this contract under law.
(e)Any adjustment will be limited to increases or decreases in wages and fringe benefits as
described in paragraph (d) of this clause, and the accompanying increases or decreases in social
security and unemployment taxes and workers' compensation insurance, but shall not otherwise
include any amount for general and administrative costs, overhead, or profit. (f)The contractor
shall notify the contracting officer of any increase claimed under this clause within 30 days after
receiving a new wage determination unless this notification period is extended in writing by the
contracting officer. The contractor shall promptly notify the contracting officer of any decrease
under this clause, but nothing in the clause will preclude the government from asserting a claim
within the period permitted by law. The notice shall contain a statement of the amount claimed and
the change in fixed hourly rates (if this is a time-and-materials or labor-hour contract), any
relevant supporting data, including payroll records, that the contracting officer may reasonably
require. Upon agreement of the parties, the contract price or contract unit price labor rates will
be modified in writing. The contractor shall continue performance pending agreement on or
determination of any such adjustment and its effective date.
(g)The contracting officer or an authorized representative will have access to and the right to
examine any directly pertinent books, documents, papers and records of the contractor until the
expiration of 3 years after final payment under the contract.

(end)

7-65 - Protection of Judiciary Buildings, Equipment, and Vegetation – APR. 2013

The contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation
(such as trees, shrubs, and grass) on the judiciary facility. If the contractor's failure to use
reasonable care causes damage to any of this property, the contractor shall replace or repair the
damage at no expense to the judiciary, as the contracting officer directs. If the contractor fails
or refuses to make such repair or replacement, the contractor shall be liable for the cost, which
may be deducted from the contract price.

Primary Contact