Bavaria Hazardous Waste Disposal

*******Amendment 2 ******

This amendment extends the solicitation due date from Thursday, October 1, at 3:00 p.m. Eastern Time to Thursday, October 15, at 12:00 p.m. Eastern Time.

Answers to submitted Questions:

Question 1: How are waste streams classified for pesticides, herbicides, fungicides, and insecticides, and does the contract mandate specific disposal methods like incineration?
 

Answer: The Generator is solely responsible for determining waste classifications and assigning the appropriate CLINs. The Generator makes these determinations using laboratory analysis, Safety Data Sheets (SDS), product designations, and internal process knowledge. Complete waste profile documentation and analytical reports will be fully accessible to the Prime Contractor upon contract award. The contract does not mandate specific disposal technologies, such as incineration, for these categories; the contractor must select and execute compliant treatment and disposal methods that strictly adhere to all applicable European and local regulatory guidelines.

Question 2: How are the laboratory chemical service CLINs priced, and how do they interact with final disposal CLINs?
 

Answer: CLINs with the SV suffix represent service-based tasks, specifically lab packing and loose packing. These are priced per container size rather than by weight. They are designed to be ordered in tandem with corresponding disposal CLINs on the Price Schedule to cover the final destruction of the packed materials. If the estimated quantities require adjustment during performance, the COR will coordinate modifications through established contract adjustment procedures.

Question 3: How is the absence of PFAS verified in aqueous and fire extinguishing waste streams, and when will CPT plant analytical data be available?
 

Answer: The absence of PFAS in fire extinguishing residues is verified prior to turn-in using Generator process knowledge and analytical testing. All testing and analytical documentation required for Chemical-Physical Treatment (CPT) plant acceptance will be provided to the Contractor post-award.

Question 4: How do individual consignment weights for emulsions affect bulk versus containerized pricing?
 

Answer: The contract utilizes suffix designations to define how waste must be packaged and priced. Suffix C8 denotes containerized waste, whereas suffix B8 denotes Bulk Waste. Individual turn-ins falling below the 5,000-liter bulk minimum must be priced and managed under the appropriate containerized (C8) CLINs, as the bulk (B8) CLINs are reserved for larger, consolidated bulk shipments.

Question 5: Why does the bulk forecast for blasting media and heavy metal solids exceed historical turn-in data, and what is the basis for the estimate?
 

Answer: The 30,000 kg estimate for CLIN HM01B8 was established based on historical requirements for bulk container placements (such as roll-off boxes, skips, and mulden exceeding 7 cubic meters) rather than individual loose container weights. Waste stream determinations are confirmed via process knowledge and testing, and detailed laboratory analyses will be furnished to the Prime Contractor post-award.

Question 6: Is there a typographical error in the waste stream definitions in Attachment 2 regarding CLIN MS20B8?
 

Answer: Yes. Row 54 of Attachment 2 has been corrected to resolve a copy-paste error. CLIN MS19C8 covers "Cleaning Compounds," while CLINs MS20B8 (bulk, 54,000 kg forecast) and MS20C8 (containerized, 13,529 kg forecast) are properly designated for "Antifreeze and Anti-Icing Compounds." The corrected table is as follows:

CLIN

Waste Category

Corrected Description

Forecasted Qty

U/M

MS19C8

Miscellaneous Wastes

Cleaning Compounds, liquids and solids, including but not limited to furniture and equipment polish, rubbing compounds, metal cleaners, and wax.

100

KG

MS20B8

Miscellaneous Wastes

Antifreeze and Anti-Icing Compounds, including but not limited to products containing ethylene glycol and propylene glycol that may be contaminated with (but not limited to) dirt, oil, water, and fuel.

54,000

KG

MS20C8

Miscellaneous Wastes

Antifreeze and Anti-Icing Compounds, including but not limited to products containing ethylene glycol and propylene glycol that may be contaminated with (but not limited to) dirt, oil, water, and fuel.

13,529

KG

Question 7: Are contractors required to provide standard waste containers, and what is the function of the container rental and placement CLINs?

Answer: For containerized waste (C8 suffix), the contractor is required to furnish all packaging and containers as part of the standard disposal rate, which operates on a routine one-for-one swap basis. CLINs 1331RE through 1333RE are dedicated solely to Bulk Rental Containers (Roll-off boxes, Mulden, skips) used for bulk (B8 suffix) waste streams. For initial drops or episodic events, the contractor must coordinate with the COR to establish baselines and supply additional containers within the timelines required by PWS 3.11.3.

Question 8: Why does USAG Garmisch share a Generator ID with USAG Bavaria in the attachments, and are the transportation truck forecasts accurate?
 

Answer: The shared Generator ID in the initial attachments was an administrative error that has since been corrected by the COR. All shipping documentation and manifests for Garmisch must utilize the validated Garmisch Generator ID GEGI180E0478. The transportation truck forecasts (TRGR02 and TRGR04) are estimated frequencies based on historical operational planning and remain subject to actual task orders issued during performance.

Question 9: Is the certification under FAR 52.222-56, together with a compliance plan under FAR 52.222-50 Alternate I, required with the offer?

Answer: The certification under FAR 52.222-56 and the compliance plan required under FAR 52.222-50, Alternate I, are not required to be submitted with the offer. These requirements will be addressed upon selection for award, at which time the applicable details and expectations will be provided.

Question 10: Do the items listed in Attachment 11 (c), together with the return of Attachment 14, constitute the complete set of documents required with the offer, and should Attachment 2 be submitted as issued with this discrepancy noted in the cover letter?

Answer: The revised price schedule and pickup points are attached and must be included in accordance with the stated instructions.

Question 11: Has compliance with the applicable Host Nation (HN), European Union (EU), ADR, IMDG, and German hazardous-waste requirements been ensured? The requirement appears to reference ADR, although shipments may occur only within Germany and therefore may be governed by GGVSE.

Answer: Yes. The requirement is intended to ensure that the Contractor performs all hazardous-waste activities in compliance with applicable HN, EU, and international requirements. For shipments conducted solely within Germany, the applicable German implementation requirements, including GGVSE, apply as appropriate. Under those requirements, the waste generator remains responsible for proper waste classification, packaging, and labeling. The Contractor must perform transportation and disposal activities in compliance with all applicable laws, regulations, and contractual requirements.

Question 12: Neither the PWS nor the Price Schedule identifies responsibility for container costs, the expected number of containers, or the types of containers required at each location.

Answer: The Contractor is responsible for providing the containers necessary to collect, store, transport, and dispose of hazardous waste under this contract. The Price Schedule identifies estimated disposal quantities by waste stream; it does not establish a fixed container quantity for each pickup location. The Contractor must coordinate with the COR to establish baseline container requirements for each location, including the appropriate container types and quantities. The transportation section of the contract provides additional information regarding container support and transportation requirements.

Question 13: Does this requirement apply only to drivers and, when industrial services are required, additional helpers? It appears that Waste Management Services (WMS) are no longer included in the contract.

Answer: Waste Management Services are no longer included in the contract. However, the Contractor must provide qualified personnel for all work performed under the contract, including transportation and any authorized Special Services. Personnel assigned to perform a particular service must possess the qualifications, training, certifications, and licenses required by applicable HN laws, regulations, DoD policy, and the specific task requirements.

Question 14: Activities requiring Technische Regeln für Gefahrstoffe 520 (TRGS 520) training do not appear to be covered by the contract. Are storage facilities or collection points still to be operated?

Answer: Waste Management Services, including operation of storage facilities or collection points, are not part of this contract unless specifically ordered as a Special Service. The Contractor is nevertheless responsible for ensuring that all personnel performing contract requirements are trained to the level required by applicable laws, regulations, safety requirements, and the specific services being performed. If a Special Service requires TRGS 520 training or another specialized qualification, the Contractor must provide appropriately qualified personnel.

Question 15: Most manifests are now digital and legally binding only in German. Can the Uniform Manifest be used instead?

Answer: Yes. The Uniform Manifest may be used if it complies with applicable Host Nation laws and regulations. However, the contract requires the Contractor to provide an English-language version or translation of the applicable manifest and supporting shipping documents. Where a bilingual form is not available, the Contractor must provide the legally required German document along with an English translation or equivalent English-language documentation for the removal and invoice package.

Question 16: There is no legal basis for submitting manifests five business days before removal, and the entries would only be estimates because final weights may change at pickup.

Answer: The five-business-day advance submission requirement is a contractual requirement and is standard language in hazardous-waste disposal contracts. The purpose is to allow the COR and Installation Environmental Office (IEO) to review planned removals and maintain accurate waste-management records. Installations generally weigh containers before pickup, allowing the Contractor to prepare documentation based on known quantities and weights. If final quantities or weights change at pickup, the documentation may be corrected on site in accordance with established procedures.

Question 17: With the new EU regulation effective May 21, 2026, and the requirement to use the Digital Waste Shipment System (DIWASS), it may no longer be possible to perform waste-shipment activities on behalf of third parties.

Answer: The Contractor must comply with all applicable EU, Host Nation, and transboundary waste-shipment requirements, including DIWASS requirements when they apply. For transboundary shipments, the Contractor must ensure that it is properly registered, authorized, and vetted in DIWASS and that all required notifications, movement documents, approvals, and records are completed through the applicable system.

The Contractor must perform its responsibilities as the legally recognized exporter, importer, transporter, or other required party, as applicable to the shipment. The Contractor may not rely on outdated paper-based processes or submit documents through an unauthorized third-party account. The Contractor must provide the COR with copies of notification applications and other required documentation

Question 18: Is the Contractor responsible, at its own expense, if the generator incorrectly fills or packages a container?

Answer: No. The Contractor is not responsible for correcting improper packaging or filling by the generator during routine pickup operations. If the driver determines that a container is improperly packaged, labeled, filled, or otherwise unsuitable for transportation, the Contractor may require the generator to correct the deficiency before accepting the waste for transport.

The contract language concerning Contractor-paid repackaging applies only to special waste acceptance requirements imposed by the licensed hazardous-waste treatment and disposal facility. For example, if a waste can be transported in a 200-liter container but the receiving facility requires the waste to be accepted in 30-liter containers under its permit or acceptance criteria, the Contractor is responsible for the repackaging required by that facility. This requirement applies after the waste reaches the treatment or disposal facility and does not shift responsibility for generator-caused packaging deficiencies to the Contractor.

Question 19: Must the generator place waste on a paved area behind the truck so the Contractor can use a pallet jack or its own forklift?

Answer: The Contractor is responsible for furnishing the equipment necessary to safely and efficiently load containers, totes, and pallets. The Contractor must not assume that the Government will provide material-handling equipment, such as forklifts, pallet jacks, lift gates, or cargo-securing equipment.

The generator should coordinate with the Contractor and COR to ensure waste is staged in a safe, accessible location that allows the Contractor to load it using the equipment provided. The specific staging location and surface condition may vary by installation and waste type; therefore, site-specific arrangements should be coordinated in advance. The Government will not secure cargo on the Contractor’s vehicle.

Question 20: Who is considered an IEO representative?

Answer: An IEO representative is an authorized representative of the Installation Environmental Office at the applicable installation. Responsibilities and points of contact may vary by installation. The Contractor must coordinate with the COR to identify the appropriate IEO representative and determine local procedures for weighing, documentation, waste acceptance, and pickup coordination.

Question 21: What is required for the initial supply of containers? Is there information on container types and quantities, and who is responsible for the cost?

Answer: The Contractor is responsible for providing the initial supply of required containers as well as maintaining the routine one-for-one container exchange program. The baseline types and quantities of containers for each generator site will be established through coordination with the COR. The COR may have additional information regarding anticipated site requirements.

In the region, much of the waste is expected to be managed using ASP and ASF containers; however, the final container configuration must be based on the waste streams and operational requirements at each generator site.

Question 22: The additional costs associated with episodic or surge container requirements are not included in the Price Schedule.

Answer: The Contractor is responsible for providing all containers necessary for the collection, transportation, and disposal of hazardous waste under the contract, including containers required for episodic or surge generation. The quantities listed in the Price Schedule are estimates and do not establish a fixed maximum number of containers.

For surge requirements, the COR will provide written notice identifying the needed container types, sizes, and quantities. Transportation CLINs must be used in coordination with each pickup. The applicable transportation requirement will be ordered based on the specific pickup and service need.

Question 23: Must the Contract Manager and alternate hold a Common Access Card (CAC), while other personnel use a Germany-wide installation pass?

Answer: Installation access requirements are determined by each installation and may vary based on local security procedures, the individual’s role, and the duration and nature of the work. The Contractor must coordinate with the COR and the applicable installation security office to determine whether personnel require a CAC, installation pass, escort, background screening, or other credentials.

The contract does not establish a universal requirement that only the Contract Manager and alternate must have CACs. Each installation may impose different access-control requirements

Question 24: There is no mention of HMMS or DD Form 1348-1A in either the PWS or the Price Schedule.

Answer: Correct. The Contractor is not required to understand, access, or operate the Hazardous Materials Management System (HMMS). HMMS is a DLA hazardous-disposal tracking system used by the Government.

Similarly, DD Form 1348-1A is a Government mechanism used by the generator and COR for internal coordination and documentation. It is not a Contractor requirement unless the COR specifically directs otherwise in writing.

*******Amendment 1 ******

Amendment 01 is issued to add PWS section 3.11 (3.11.1 - 3.11.3) to define and clarify the Transportation CLINs on the Price Schedule.

Please see Attachment 1 - PWS for the updated language.

No other changes at this time.

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Combined Synopsis/Solicitation SP450026R0013 has been prepared in accordance with the procedures in FAR 12.603(c)(2)(i‐xvi).  Work requires the selected contractor to provide for the removal, transportation, and disposal of Resource Conservation and Recovery Act (RCRA) hazardous wastes, non-RCRA wastes, State-Regulated wastes, Non-State Regulated wastes, Universal Wastes, Compressed Gases, Polychlorinated Biphenyls (PCBs), and Per- and Polyfluoroalkyl Substances (PFAS) located on or around military installations in the Bavaria Germany region or within a 50-mile radius of any pickup location listed on the Pickup Locations Table (Attachment 3) of the contract.  The following additional information is provided in accordance with FAR 12.603(c)(2). 

(i)        This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)       Solicitation SP45026R0013 is issued as a Request for Proposal (RFP).

(iii)      This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective March 13, 2026.

(iv)      This acquisition is being issued as Full and Open under the associated NAICS code 562211; the Small Business size standard is $47M.

(v)       See the attached Price Schedule.

(vi)      See the solicitation for a description of the requirement.

(vii)     The contract is anticipated to have a 30-month base period from May 2027 to April 2032 and a 30-month option period.  See the solicitation for a list of pickup locations.

(viii)    The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.  See the solicitation for addenda to the provision.

(ix)      The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition.  See the solicitation for addenda to the provision.

(x)       Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003), Alternate I, with your offer.

(xi)      The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition. 

(xii)     The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003) applies to this acquisition.  See the solicitation for 52.212-5 clauses applicable to this acquisition.

(xiii)    See the solicitation for additional contract terms and conditions.

(xiv)    The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv)     Proposals are due by 12:00 EST on Octobet 15, 2026.  Proposals shall be emailed to Ashley.Krawczyk-Bowers@dla.mil and Hazardouscontracts@dla.mil. 

(xvi)    Offerors must submit all questions regarding this solicitation in writing via email to Ashley Krawczyk-Bowers at Ashley.Krawczyk-Bowers@dla.mil.  The cut-off date for the receipt of offeror questions is 12:00p.m. Eastern Standard Time, fourteen (14) calendar days after solicitation issuance.  Questions received after that time may not receive an answer.

ATTACHMENTS:

Attachment 1 – Performance Work Statement (PWS)

Attachment 2 – Price Schedule

Attachment 3 – Pick-up Locations

Attachment 4 –DLA Form 2539

Attachment 5 - DLA Form 2505

Attachment 6 – CAC Application

Attachment 7 – DLA Form 2511

Attachment 8 – Certificate of Disposal (example)

Attachment 9 – 2020 Final Governing Standards (FGS) Germany

Attachment 10 – PPI Questionnaire

Attachment 11 – Addenda 52.212-1

Attachment 12 – Addenda 52.212-2

Attachment 13 – Terms and Conditions

Attachment14 –Clauses

Attachment 15- Order History