Roof replacement at the Chief of Mission Ballroom in Accra, Ghana

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Roof replacement at the Chief of Mission Ballroom in Accra, Ghana

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type contract during the third quarter of calendar year 2026.

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.

The United States Government Department of State (DOS), Bureau of Overseas Building Operations (OBO) requires construction services for the removal of the existing roof and replacement with new at the Chief of Mission Residence Ballroom in Accra, Ghana. Work includes, but is not limited to, the following:

• Remove existing clay tile roofing, gutters and rainwater leaders.
• Remove and replace existing wood soffit and facia.
• Remove and replace existing plywood deck.
• Remove and replace existing wood roof purlins, joists and trusses with new metal trusses and purlins.
• Install new reflective insulation.
• Install new sheet metal roofing panels at all locations.
• Install new flashings at penetrations and perimeters.
• Paint all wood facia, eave boards and soffits.
• Install new sheet metal gutters and rainwater leaders

The magnitude of this project is anticipated to be between $400.000,00 and $700.000,00

Companies interested in the solicitation should express their interest by written correspondence, no later than June 15, 2026, 15:00 CEST at the following email addresses baltaa@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.

Firms shall be knowledgeable in written and spoken English.

The solicitation package/documents shall not be placed on SAM.gov.  Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Ghana.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract. 

If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.

UEI number: _______________________      SAM Registered:      (     ) Yes     (     ) No

*          System for Award Management: https://sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.