CONTACT INFORMATION|4|N792.11|T2T|771-229-0441|katlyn.m.galetto.civ@us.navy.mil|
ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT|8|X||||||||
INSPECTION AND ACCEPTANCE OF SUPPLIES|26|X||||||||||||X||||||||||||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Invoice and Receiving Report (Combo) Type|Source|TBD|N00383|TBD|TBD|See Schedule|TBD|||||||||
NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1||
EQUAL OPPORTUITY FOR WORKERS WITH DISABILITIES (JUN 2020)|2|||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024)|11||||||||||||
LIMITATIONS ON PASS-THROUGH CHARGES (JUN 2020)|1||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2025)|13||||||||||||||
BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024))|5||||||
BUY AMERICAN--BALANCE OF PAYMENTS PROGRAM (FEB 2024)|1||
ROYALTY INFORMATION (APR 1984)|1||
ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025)(DEVIATION 2025-O0003 AND 2025-O0004))|12|336413|1250|||||||||||
FACSIMILE PROPOSALS (OCT 1997)|1||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, ANDENERGY PROGRAM USE (APR 2008))|2||DO-A1A|
This solicitation will be using competitive procedures.
This solicitation is for made new manufacture spare parts.
The resulting award will be limited to government approved sources.
Offers will be evaluated based on both price and non-price factors, including capacity, delivery, and past performance. When combined, these non-price factors will be considered more important than price. Proposal submissions should include both the non-price
factors and price on one single document.
If only one offer is received, the competitive procedures will shift to sole source negotiations.
The closing date for this solicitation is listed on page 1.
The quotes may be e-mailed to the below address and must be received on or before 2:00 PM EST of the closing date.
Offers received after the closing date are considered to be late and will not be considered for award.
The offeror shall submit one unit price per CLIN and the unit price should be firm fixed price. Tiered pricing will not be accepted or evaluated.
The Government physically does not have in its possession sufficient, accurate,or legible data to contract with other than the current sources.
These items require Government Source Approval prior to award. If you are not an approved source, you must submit, together with your proposal, the information detailed in the NAVSUP WSS Source Approval Brochure which can be obtained on the internet at h
https://www.navsup.navy.mil/public/navsup/wss/business_opps/ Offers received which fail to provide all data required by the source approval brochure will not be considered for award under this solicitation.
Source Approval Statement applies to this NSN. This is a limited competition;approved sources are General Atomic, Timken and Applied technologies.It is expected that award will be made to one of these firms.
For information or questions regarding this notice, please contact Katlyn Galetto at the email address: Katlyn.m.galetto.civ@us.navy.mil.
NAVSUP WSS Requests proposals submitted in response to this solicitation remain valid for a minimum of 120 days following submission.
All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are consideredto be "issued" by the Government when copies are either deposited in the mail, tfransmitted by facsimile,
or sent by other electronic commerce methods, such as e-mail. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to issue contractual documents as detailed herein.
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1. SCOPE
1.1 . Markings shall be in accordance with MIL-STD-130.
1.2 PRE-AWARD / POST AWARD REQUIREMENTS:
Due to the critical use of this item and its quality history, a pre-award survey and post-award conference may be required for all new manufacturers. For all previous sources, a post-award conference may be recommended.
1.3 The components being acquired under this solicitation have been classified as Flight Critical requiring engineering source approval by the Naval Air Systems Command. Only those companies who have submitted requests for source approval and been approved
will be eligible for award under this solicitation. Any company not previously approved may submit a Source Approval Request to the contracting officer, Naval Inventory Control Point, (See Block 10 of the
SF33 for name and code). The Source Approval Request shall contain the following documentation and shall be submitted by the closing date of this solicitation:
(A) Copy of complete configuration drawings for a similar item(s) which your company has produced within the past three years, including test procedures for which your company (1) has been qualified to manufacture and (2) which is similar, i.e., requires the
same materials, manufacturing processes, inspections, tolerances and similar application as the item(s) for which you are seeking approval.
(B) Copy of the complete process/operation sheets used to manufacuture the similar item, including but not limited to, detailed shop sketches. These plans must note those operations and processes performed by subcontractors/ vendors.
(C) Complete copies of purchase orders, shipping documents, etc. that document delivery of production quantities of the part to the Original Equipment Manufacturer or Military service. Provide the most recent copies of the documents.
(D) A detailed comparative analysis of the differences/similarities between the similar part and the part(s) for which you are seeking approval. This analysis should include materials, configuration, tolerances, process requirements, dimensions, castings,
forgings, etc.
(E) Copy of inspection method sheets used in the manufacturing and at final inspection. These sheets should include actual tolerance, print requirements, inspection devices, sources performing the operation and level of inspection. Critical characteristics
should be discernible from all other characteristics.
The above requirements are a subset of requirements specified in the ASO
Source Approval Information Brochure dated January 1995. The submission of this data subset is contingent upon and in consideration of the submitting contractor meeting all other requirements specified in this solicitation to include a bilateral agreement with
MDA which includes availability of complete data, MRB disposition, etc. Any company not having such agreement, but desiring to seek engineering source approval, will be required to submit data meeting all requirements of the ASO/NAVICP Source Approval
Brochure.
1.4 Sampling rates (AQLs) indicated below shall be used in accordance with
ANSI Z1.4 for Single Sampling and a General Inspection Level of II.
1.5 In addition to the 100% PCO Mandatory, critical and major characteristics,
attributes for plating, hardness and non-destructive testing will be inspected
one hundred percent.
1.6 Contractor shall develop a system for identification of individual
piece parts for traceability purposes. Markings shall not be permanent.
1.7 An AQL of 1.5 will be used for Class 3 threads and dimensions, and
geometric feature controls with a tolerance range of .010 or less.
1.8 For minor characteristics, a sampling rate determined by the contractor
and subject to QAR approval will be used.
1.9 The material covered in this contract/purchase order will be used in a
crucial shipboard system enabling the launch and/or recovery of aircraft. The use of incorrect or defective material would create a high probability of failure resulting in a serious personnel injury, loss of life, loss of vital
shipboard systems or loss of aircraft. Therefore,the material has been
designated as Critical material and special control procedures are invoked
to ensure receipt of correct material.
1.10 Articles to be furnished hereunder shall be manufactured, tested and inspected in accordance with ;NAWC LAKEHURST; drawing number ( ;30003; ) ;3890AS003770-01; , Revision ;LATEST; and all details and specifications referenced therein.
1.11 Unless expressly provided for elsewhere in this clause, equipment such as fixtures, jigs, dies, patterns, mylars, special tooling, test equipment, or any other manufacturing aid required for the manufacture and/or testing of the subject item(s) will not
be provided by the Government or any other source and is the sole responsibility of the contractor. The foregoing applies notwithstanding any reference to such equipment or the furnishing thereof that may be contained in any drawing or referenced
specification.
1.12 If MIL-STD-454 is referenced in the drawings or in the specification, the contractor is expected to show compliance with IPC/EIAJ-STD-001C.
2. APPLICABLE DOCUMENTS
DRAWING DATA=3890AS003770-01 |30003| C| |D| | | |
3. REQUIREMENTS - NOT APPLICABLE
4. QUALITY ASSURANCE
QUALITY ASSURANCE REQUIREMENTS:
1. The contractor shall perform Quality Conformance and Lot Sampling Inspection for all associated features that are present in the drawings and specifications:
a. Features/attributes/requirements classified as Critical and Major on the drawing(s) or within the technical specification shall be inspected and shall have the actual dimensions documented 100%;
b. Attributes for plating, hardness, and non-destructive testing shall be inspected 100%;
c. Class 3 Threads, dimensions, and geometric feature controls with a tolerance range of .010 or less shall be inspected using an AQL of 1.5 and the General Inspection Level II as defined by ANSI Z1.4;
d. Minor Characteristics: Sampling shall be inspected using an AQL of 4.0 and the General Inspection Level II as definedby ANSI Z1.4.
2. First Article Testing:
The contractor shall conduct First Article testing on this item of ALRE/SE and must address all elements listed below and prepare a First Article Test Report documenting the outcome. Unless otherwise specified, the report and its acceptance shall be per the
provisions of the applicable Contract Data Requirements List (CDRL).
a. Requirements:
i. First Article quantity is one (1); in uncoated condition.
ii. The First Article shall be available for Government evaluation per the contract schedule. The Evaluation shall be conducted in the presence of the Government personnel.
iii. The contractor shall provide facilities and personnel sufficient to conduct all necessary tests to establishconformance;
iv. The contractor shall have available for review all certifications, test reports, in-process inspection documents needed to substantiate product quality; this same documentation shall also be included in the First Article test report;
v. The contractor shall, at the time of First Article, have corrected any problem areas deemed significant and documented as deficient by the Government within his/her Quality Assurance system not previously identified during prior evaluations and/or
surveys; any problems identified during the conduct of the test will also require correction.
b. Testing and evaluation:
i. The contractor shall accomplish 100% inspection and/or testing of all critical, major, and minor dimensions and/or requirements identified in the drawings, drawing notes, and process and fabrication specifications. Results shall consist of actual
dimensions, measurements, and test outcomes and shall be recorded and included in the First Article test report.
c. Acceptance/reject criteria:
i. Satisfactorily meeting all requirements cited in the First Article Testing "Requirements" paragraph above and satisfactorily demonstrating 100% conformance to the test and evaluation elements cited in the First Article Testing "Testing and evaluation"
paragraph above shall constitute acceptance of the First Article;
ii. Failure to meet any of the conditions in the First Article Testing "Requirements" paragraph above or the First Article Testing "Testing and evaluation" paragraph above shall be cause for rejection.
d. Delivery:
i. The accepted First Article exhibit may be delivered and counted along with the contract production quantities providing the item has not been damaged during testing, and has been found to be conforming;
ii. The contractor is responsible for preparing the First Article Test Report in accordance with CDRL's.
3. Production Lot Special Tests: N/A
4. N/A
5. N/A
4.1 Review documentation as provided under DD 1423 requirements.
4.2 The test to be performed under the First Article approval clause (FAR 52.209-3) of the contract are listed below
4.2.1 Dimensional test (special)
;APPLIES;
4.2.2 Requirements of:
;NAWC LAKEHURST;
4.2.3 Form
;APPLIES;
4.2.4 Fit
;N/A;
4.2.5 Function
;N/A;
4.2.6 Compliance with drawing ( ;30003; ) ;3890AS003770-01; , Revision ;LATEST; and specifications referenced therein.
4.3 In addition to the above tests, the First Article(s) to be inspected hereunder shall also be subjected to those tests which will demonstrate that the article(s) comply with the contract requirements
4.4 The contractor shall be responsible for providing the necessary parts and repair of the First Article Sample(s) during inspection
4.5 The contractor shall notify the PCO, ACO, and QAR fourteen (14) days prior to conducting the First Article test so that the Government may witness such testing.
4.5.1 The QAR shall be present to witness all First Article Testing.
4.5.2 The following additional personnel shall witness the First Article Testing: ;DCMA QAR;
4.6 Disposition of FAT samples
4.6.1 ;N/A; Sample(s) may be destroyed during testing.
4.6.2 ;APPLIES; Unless otherwise provided for in the contract, sample(s) shall remain at the contractor and may be considered as production items under the contract provided the sample(s) can be refurbished to ready for issue condition and provided the
sample(s) have inspection approval of the cognizant DCMC QAR. Sample(s) may be shipped as production items only after all other units required under the contract have been produced and are ready for shipment.
4.7 Test Sample Coating Instructions
4.7.1 Samples are to be unpainted. Corrosive areas are to be coated with a light preservative if required.
4.8 Notice to Government of Testing at the contractors facility.
4.8.1 FAR 52.209-3 applies
(A) The contractor shall present ;ONE; ; unit(s) of the following CAGE( ;3890AS003770-01; ; ), Part Number ;30003; ; , Revision ;LATEST; ; as specified in this contract. At least fourteen (14) calendar days before the beginning of the First Article testing,
the contractor shall notify the contracting officer, in writing, of the time and location of the testing so that the Government may witness the tests.
(B) The contractor shall submit the First Article Test Report within 15 calendar days from the date of testing to: ;PCO; ;
The contractor shall mark the report "First Article Test Report" and cite the contract number and lot/item number. Review documentation as provided under the DD1423 requirements.
(C) Within 45 calendar days after the Government inspects the First Article, the contracting officer shall notify the contractor, in writing, of the approval, conditional approval, or disapproval of the First Article. The notice of approval, conditional
approval, or disapproval shall not relieve the contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the
contractor. A notice of disapproval shall cite reasons for disapproval.
(D) If the First Article is disapproved, the contractor, upon Government request shall repeat any or all First Article Tests. After each request for additional tests, the contractor shall make any necessary changes, modifications, or repairs to the First
Article or select another First Article for testing. All costs related to these tests are to be borne by the contractor, including any and all costs for additional tests following a disapproval. The contractor shall then conduct the tests and deliver another
report to the Government under the terms and conditions and within the time specified in paragraph B above. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any
additional costs to the Government related to these tests.
(E) If the contractor fails to present any First Article on time, or the contracting officer disapproves any First Article, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause of this contract.
(F) Unless otherwise provided in the contract, and if the approved First Article is not consumed or destroyed in testing, the contractor may deliver the approved First Article as part of the contract quantity if it meets all contract requirements for
acceptance.
(G) If the Government does not act within the time specified in paragraph (C) above the contracting officer, shall, upon timely written request from the contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates
and/or the contract price, and any other contractual term affected by the delay.
(H) Before First Article Approval, the acquisition of materials or components for, or the commencement of production or, the balance of the contract quantity is at the sole risk of the contractor. Before First Article approval, the costs thereof shall not be
allocated to this contract for 1) progress payments, or 2) termination settlements if the contract is terminated for the convenience of the Government. The contractor is responsible for providing operating and maintenance instructions, spare parts, and repair
of the First Article during any First Article test.
(I) The contractor shall produce both the First Article and the production quantity at the same facility and shall submit a certification to the effect with each First Article.
(J) The test report (2 copies) shall be in accordance with MIL-STD-831, unless otherwise specified on the DD1423, and shall be submitted via the cognizant DCMC to NAVSUP, ATTN: (Cite name and code in Block 10.a of the SF33). The DCMC shall provide comments on
Form DD1222 (2 copies) which shall be forwarded with the test report. Approval of the test report is the PCO's responsibility. Upon notification of approval, condition approval, the ACO shall execute the DD250 to indicate Government acceptance of the test
report.
4.9 Alternate Offers - Waiver of First Article Approval Requirements. (The following provisions supersede any waiver of First Article Approval Requirements terms set forth in clause 52.209-3 or 52.209-4 as appropriate)
(A) Unless otherwise specified in the solicitation, NAVSUP WSS reserves the right to waive the First Article Approval Requirements specified herein for offerors who have previously furnished identical production articles accepted by the Government or the
Original Equipment Manufacturer/Prime Manufacturer. An offeror requesting waiver of First Article Requirements shall submit evidence with its offer establishing that:
(I) the last production unit was delivered within three (3) years of the issue date of this solicitation, and
(II) the production location to be used for this requirement is the same as used for the previous production run.
Additionally, the offeror shall submit a certification, to be executed by the officer or employee for the offer, stating that:
(I) the articles to be provided will be produced using the same facilities, processes, sequences of operations and approved subcontractors as those previously delivered and accepted by the Government or the Original Equipment Manufacturer/Prime Manufacturer,
and
(II) the previous production units were manufactured without Material Review Board disposition or waiver/deviation request or rejection of pre-production samples for cause.
(NOTE: This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States
Code, Section 1001.)
(B) Offerors requesting waiver of First Article Approval Requirements under the provisions of this clause are cautioned to submit two prices for articles required herein - one that is based on compliance with the First Article Approval Requirements and
one that is based on a waiver of such requirements. Where an offeror submits only one price and fails to clearly state that the price is based on waiver of the First Article Approval Requirements it will be deemed to be based on compliance with the First
Article Approval Requirements
(C) In the event of the First Article Approval Requirement is granted, the delivery schedule for the production items shall be reduced by the number of days designated for delivery of First Article Test unit plus the number of calendar days indicated for the
government notification of conditional approval or approval. These requirements are specified in the quality assurance section of this solicitation. If the offeror is unable to meet the desired schedule, he shall insert below the alternate delivery schedule
he offers to the government.
Offeror's Proposed Alternate Delivery Schedule
(Based on waiver of First Article Approval Requirements)
Within Days:
Item No. _____________ Quantity:_______ After Date of Contract:_________
4.10 . Mandatory Inspection Requirements:
100% Procurement Contracting Officer (PCO) mandatory inspection is required and shall be accomplished at source under the surveillance and final approval of the cognizant DCMAO Quality Assurance Representative (QAR).
During production, mandatory inspection is required to be accomplished by the contractor as follows:
A. Level of Inspection (LOI).
1. Critical characteristics: 100% inspection shall apply.
2. Major and Minor characteristics: LOI shall be in accordance with a sampling plan acceptable to the QAR.
B. Critical characteristics:
;DCMA QAR;
C. Major and Minor characteristics
1. Shall be defined by the contractor subject to QAR concurrence, unless defined on applicable drawings and associated specifications.
4.11 FINAL INSPECTION REQUIREMENT:Due to the critical nature of this item, representatives of the buying
office/and the cognizant field activity, NAWC Lakehurst, shall be notified by the successful contractor at least 14 days prior to presentation to the DCM QAR of the items for final inspection so that they may have the option of
witnessing the final inspection. The contractor shall notify by email or
TELEFAX PCO and NAWC Lakehurst QA ;JOSE TORRACA NAWCADLKE QA REP / Tel: (732)-323-4265
E-mail: jose.g.torraca.civ@us.navy.mil; to arrange for the final inspection.The authority of the QAR shall not be abrogated. If the notification is not given to both sites then the QAR shall not accept the units.
5. PACKAGING- MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES - NOT APPLICABLE
THIS IS AN ALRE CRITICAL APPLICATION ITEM. FOR DRAWING UPDATES, SEE ATTACHED NAWC LKE DRAWING UPDATE SHEET.
NAVSUP REFERENCE ONLY: PROCUREMENT TDR (25-10117):
THE COMPONENTS BEING ACQUIRED UNDER THIS SOLICITATION HAVE BEEN CLASSIFIED AS "CRITICAL" REQUIRING ENGINEERINGSOURCE APPROVAL BY NAVAL AIR SYSTEMS COMMAND ONLY THOSE COMPANIES WHO HAVESUBMITTED REQUEST FOR SOURCE APPROVAL & BEEN APPROVED WILL BE ELIGIBLE FORAWARD
UNDER THIS SOLICITATION ANY COMPANY NOT PREVIOUSLY APPROVED MAY SUBMIT ASOURCE APPROVAL REQUEST AS OUTLINED IN THIS SOLICITATION.
All records pertaining to ALRE CAI manufacture and inspection/test shall be provided to the ALRE Cognizant Technical Authority. All records shall be maintained by LKE QA and by the manufacturer for a period of seven years.
DATE OF FIRST SUBMISSION=ASREQ
REMARKS:
(BLOCK 12): DATE OF FIRST SUBMISSION: Concurrently with delivery of FAT Items
Inspection/Certification data needed to substantiate the Quality of the First Article Test unit shall be included in First Article unit packaging. The outside of the package that contains the data shall be clearly marked "INSPECTION/CERTIFICATION DATA INCLUDED"
Data Requirements:
a. Copies of all approved requests for variations.
b. Identification per Drawing 3890AS003770-01.
DATE OF FIRST SUBMISSION=ASREQ
16. REMARKS
(BLOCK 12) DATE OF FIRST SUBMISSION: Concurrently with Final Inspection
Data Requirements
a. Copies of all approved requests for variations.
b. Identification per Drawing 3890AS003770-01.
