Sphinx Cafe Foodservice Equipment

This is a nonappropriated fund (NAF) combined synopsis/solicitation for commercial products and commercial services and federal acquisition regulation (FAR) rules do not apply. There is no requirement for set-asides. It does not obligate appropriated funds of the United States Government. These funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars.

Solicitation number FA860126Q0052 is issued as a request for quotation (RFQ), for Sphinx Cafe Foodservice Equipment located on Wright Patterson Air Force Base (OH). This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The Government is not obligated to and will not pay for quotes received as a result of this announcement.

AFLCMC Installation Contracting Division, on behalf of the Wright-Patterson AFB Nonappropriated Fund Procurement Office, intends to award a Firm-Fixed Price contract to the offeror whose quote is the Lowest Price Technically Acceptable (LPTA).  Submission of a quote does not guarantee receipt of an award. This solicitation and subsequent award are in accordance with the NAF Standard Clauses (30 May 2025). The FAR clauses and provisions do not apply to NAF purchases. 

1. Requirement:

This requirement is for Sphinx Cafe Foodservice Equipment, along with delivery and installation, in accordance with the Statement of Work (SOW).

CLIN   SUPPLIES                                                                    QUANTITY             UNIT          

0001    Sphinx Cafe Equipment                                                         1                 PACKAGE

0002    Delivery & Installation                                                             1                    EACH

2. Period of Performance:

Delivery, installation, and all required testing shall be completed not later than 01 September 2026.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE: The Cybersecurity Maturity Model Certification Program was established to verify DOW vendors have implemented required security measures necessary to safeguard Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) While NAF contracting is a separate procurement authority, it is still part of the DoW acquisition system.

4. Quotes Due Date:

Quotes must be submitted electronically to SrA Bryson Pennie at bryson.pennie@us.af.mil and Amanda Hoyng at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation, shall be in whole dollars, follow the Contract Line-Item Number (CLIN) structure of attached solicitation, and be received not later than 04 June 2026 at 2:00 PM EDT. Any correspondence sent via e-mail must contain the subject line “FA860126Q0052, Sphinx Cafe Foodservice Equipment”.  The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Interested vendors desiring to ask additional questions related to this RFQ must submit their questions by email to bryson.pennie@us.af.mil and amanda.hoyng@us.af.mil not later than 01 June 2026 at 2:00 PM EDT. 

NOTE: It is the responsibility of the offeror to ensure that the quote and its attachments are received. E-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered.

5. Evaluation Criteria:

Should the Government decide it is in the best interest to make an award, it will be made to the lowest priced technically acceptable offeror.

Technical Acceptability: To be considered technically acceptable and for award, the offeror must conform to all solicitation requirements specified, as well as all requirements as outlined within the Statement of Work (Attachment 2).  The Offeror shall submit a capabilities document explaining how the requirements and deliverables of the SOW will be met. The capabilities document must conform to all requirements and deliverables specified in the SOW. 

Price Evaluation: The Government will evaluate offers, for award purposes, by the total price for the basic requirement. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

6. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

List of Attachments:

1. Solicitation
2. Statement of Work
3. NAF-Standard Clauses (Full Text)
4. CMMC Level 2 Quick Entry Guide
5. Wage Determination