The Department of Veterans Affairs, RPO-East NCO 7 located at Wm. Jennings Bryan Dorn Department of Veterans Affair medical Center in Columbia , South Carolina anticipates the award of a Firm-Fixed price Boiler Plant Light Fixture Replacement Contract (Service). This service will be acquired in accordance with FAR 12 Simplified Procedures.
The requirement will be a TOTAL SDVOSB SET-ASIDE.
The government anticipates awarding a contract for Boiler Plant Replacement.
Statement of Work (SOW) information is attached for additional information.
The applicable North American Industry Classification System Code (NAICS) for this procurement is 561210: Other Electronic and Precision Equipment Repair and Maintenance. The Small Business Size Standards is $47 Million.
THIS PRESOLICITATION NOTICE IS NOT A REQUEST FOR QUOTE (RFQ). VENDORS SHOULD NOT SUBMIT FORMAL QUOTES UNTIL THE RFQ IS POSTED TO THE GENERAL PUBLIC. This notice is not to be construed as a commitment by the Government nor will the Government pay for the information resulting from this posting.
All interested parties shall have a current registration and current annual On-line Representation and Certifications Application (ORCA) in the System Award Management (SAM) database https://www.sam.gov at time of submission and award.
Points of Contact: Joseph E. Horn at Joseph.Horn@va.gov
STATEMENT OF WORK
Boiler Plant Light Fixtures Replacement
1. REQUIREMENT:
This requirement for a one-time service for the installation of light fixtures in the Boiler Plant, on behalf of the Columbia Healthcare System, WJB Dorn VA Medical Center located in Columbia South Carolina.
2. BACKGROUND:
The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care.
3. PERIOD OF PERFORMANCE:
Period of performance is based upon award date and shall not exceed two (2) months.
Work shall be performed during the hours of 7:30 a.m. through 4:00 p.m. from Monday through Friday. Excluding weekends and all federally observed holidays. At this time no overtime is authorized.
Federal Holidays
New Year s Day January 1st
Martin Luther King s Birthday 3rd Monday in January
President s Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veteran s Day November 11th
Thanksgiving Day 4th Thursday in November
Christmas Day December 25
4. PLACE OF PERFORMANCE:
WJB Dorn VA Medical Center
6439 Garners Ferry Road
Columbia, SC 29209
5. PERFORMANCE REQUIREMENTS:
A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement, and written notification will be provided to the Contractor after award.
Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.
The Contractor shall provide a one-time service to provide and install light fixtures in the Boiler Plant, Building 21 (B.21). The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform the installation of the light fixtures for B.21.
Existing Light Fixture Removal:
There are eight (8) ceiling lights, approximately 30 feet high, suspended from brackets, that are accessible with a Lift.
There are seven (7) ceiling light fixtures, approximately 10 feet high, suspended from brackets, accessible with a regular ladder.
Light fixtures will be removed from the brackets and disposed of by the Contractor.
See Attachment A for images of existing light fixtures
Provide 16 new Light Fixtures with the following specifications.
Exact match specs to Duralumens EXPL Series lights; EXPL-120W-50K hazardous location flood/high bay lights
Electrical:
120-277V
120W
60 Hz
6.9A
Power Factor: >0.90
THD: 20%
Efficacy: 130LPW
Certified to North America Standards: UL 844
Mechanical:
UL E503444 Class I, Division 2, Groups A, B, C, and D, Luminaries for Hazardous location
Aluminum alloy housing; rectangular shape
Mount: 8 1/5 is this going to work with the existing brackets?
9 4/5 (H) x 51 1/7 (W) x 5 1/5 (D)
Tempered glass lens
Gray finish
¾ threaded KO on top
Operating temperature: -40°F to 176°F
IP66 rated dust and waterproof, suitable for wet locations
7-year warranty
Lighting:
Linear
LED
Total lumens: 15600LM
Color temperature: 5000K
Color rendering index: CRI 84
Rated Life: 70,000 hours
Beam Angle: 100°
Install eight (8) lights at existing brackets and connections on lower deck
Run electrical wiring and mount brackets, for one (1) new light fixture; lower deck; between Boiler 3 and Boiler 4. Lined up with the lights in that row already.
Install one (1) contractor installed bracket and connections
Run new wiring to the closest and/or most accessible existing electrical source
Supply and install brackets, comparable in size and material, to the other seven (7) existing brackets in that same area.
Government supplied lift may be used if available
The Contractor shall ensure that the area is clearly blocked off when commencement of work occurs so that no traffic of personnel disrupts the installation.
CHECK-IN REQUIREMENTS:
Contractor and all Contractor s Service Personnel shall check in and out with Engineering in Building 21 prior to performing and upon completion of all required services. This information is required to contact mechanics in case of an emergency during regular hours.
SAFETY REQUIREMENTS:
Contractor shall ensure all tools and equipment are always secured.
Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.
All debris must be removed from the facility upon completion of service each day.
The WJB Dorn VA Medical Center is a smoke free campus.
TRAINING REQUIREMENTS:
30-Hour OSHA Construction Training for Project Manager
Site Visitation will be offered and is highly encouraged to be performed. Date and time to be determined at time of solicitation prep. No questions will be answered during the site visit. All questions will be emailed directly to the Contracting representative listed in the solicitation.
6. INVOICES:
a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:
Invoice Number and Date
Contractor s Name and Address
Accurate Purchase Order Number
Supply or Service provided
Period Supply or Service Provided
Total Amount Due
b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.
c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:
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Tungsten e-Invoice Setup Information: 1-877-489-6135
Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com
FSC e-Invoice Contact Information: 1-877-353-9791
FSC e-invoice email: vafsccshd@va.gov
Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP
7. TERMINATION FOR CONVENIENCE:
In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.
8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:
The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:
Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Attachment A
Electrical specifications:
Rear Image:
Front Image:
Lower Deck Level Lights:
Mezzanine Level Lights:
