This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025). This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $19 Million. The FSC/PSC is H365. The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking for a professional contractor to perform the annual medical gas distribution system inspection and testing. All interested companies shall provide quotations for the following: Supplies/Services Refer to Price/Cost Schedule (Attached) STATEMENT OF WORK (SOW) TITLE: VA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection BACKGROUND INFORMATION: VA Loma Linda Healthcare System s (VALLHCS) requires a new inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety. OBJECTIVES: VA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors. The services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations. SCOPE: Contractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers. Contractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system. Including Areas as follows: Main Hospital First Floor: CLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department, Second Floor: ICU: 2SW, 2SE, Third Floor: OR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE Fourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory, Oncology Building 31 Eye Clinic Building 32 Audiology Building 30 List of items provided for inspection: Medical Gas Sources Medical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients. 1.Inventoried by location. 2.Leak checked and documented. 3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code. Master Alarm Panels Alarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources. 1.Inventoried by location 2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings. 3.Verify proper points are being monitored at each panel. 4.Verify each panel is in the proper location. 5.Verify proper labeling. Area Alarm Panels Alarm panels that are located throughout the facility monitor medical gas pressures for the area only. 1.Inventoried by location. 2.Tested by lowering pressure in each zone for each gas and documenting the alarm point. 3.Verify proper location. 4.Verify proper labeling. Zone Valve Boxes Accessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes. 1.Inventoried by location. 2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector. 3.Verify proper labeling. 4.Verify proper locations. Medical Gas Outlets/Inlets Connection points for each gas are located mostly in-patient areas. 1.Inventoried by location in each room or area inspected left to right and then top to bottom. 2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) 3.Check function of outlet/inlet and latching mechanism. 4.Check for leakage with equipment and without equipment attached. 5.Document connection type and outlet/inlet manufacturer. Oxygen Particulate Analysis Particulates are often found in existing medical gas systems due to improper installation methods that were used in the past. 1.Samples are taken on each floor in each building. Medical Air Dewpoint Analysis Moisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination. 1.Samples are taken on each floor in each building. 2.A sample will be taken at the medical air source to compare building samples. Emergency Oxygen Supply Connection Box This box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service. 1.Inventoried by location. 2.Check existing location for proper compliance. 3.Check existing piping arrangements to ensure proper order of components. 4.Check to make sure box is secured. Testing to ensure all medical gas booms, and columns are leak free Most operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks. 1. All hoses and secondary equipment were removed from the outlets on each boom and column. 2. A test pressure for each system was observed and documented. 3. All medical gas valves were shut over a period of 10 minutes. 4. After the test period of 10 minutes passed the pressure was observed once again. 5. Any pressure drop was recorded. 6. Recommendations will be made to find existing leaks and to make repairs. Facilities responsibility: A. The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed. B. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services. REPORTS: The contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR. The contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following: Date of P.M. Time of P.M. Identification of the equipment descriptions, manufacturer, and serial number Location of equipment under P.M. or repair Probable cause of repairs Correction action (servicing, repair or replacement) Who was notified? Comments and recommendations. Completion date Contractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System. OVER AND ABOVE REPAIR: Upon discovery of over and above repairs or unforeseen requirements, Contractor shall immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. Any additional work performed must be by licensed ASSE 6010 Medical Gas System Installers and ASSE 6040 Medical Gas System Maintenance Personnel. PERIOD OF PERFORMANCE: Base Plus Four from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday. Daytime hours: 6 am to 4 pm Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements. PLACE OF PERFORMANCE: VA Loma Linda 11201 Benton St. Loma Linda, CA 92357 LICENSING REQUIREMENTS: Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. ASSE Medical Gas Verifier 6030 ASSE Medical Gas inspector 6020 SPECIFIC REQUIREMENTS: Contractor shall schedule start date with POC or designee five (5) business days in advance. Contactor personnel shall have valid Loma Linda PIV badges before starting work. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification. Contractor s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here. OSHA 29CFR Regulations, www.osha.gov NFPA 99, www.nfpa.org Chapter 5 Gas and Vacuum Systems 5.1 Category 1 Piped Gas and Vacuum Systems 5.2 Category 2 Piped Gas and Vacuum Systems 5.3 Category 3 Piped Gas and Vacuum Systems ASSE AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor. DELEGATION OF AUTHORITY: No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION (GFI): No Government equipment will be used by the Vendor. RECOGNIZED HOLIDAYS: The following is a list of all Government recognized holidays: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays : New Year s Day: January 1 Martin Luther King s Birthday: Third Monday in January President s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25 If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. CONTRACTOR EMPLOYEES AND BADGES: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property. SAFETY AND PPE EQUIPMENT: Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited. SMOKING and VAPING POLICIES: Smoking and vaping are prohibited on Government property. PARKING: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances. COMPLAINTS: Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO. **End of Statement of Work** The purchase order period of performance is 11/09/2026 - 11/08/2031. Free on Board Origin (FOB) is destination. Place of Performance/Place of Delivery Address: Department of Veterans Affairs VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street Loma Linda, CA Postal Code: 92357-1000 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025) FAR 52.217-3, Evaluation Exclusive of Options (APR 1983) FAR 52.229-11, Tax on Certain Foreign Procurements Notice and Representation (NOV 2007)(DEVEATION SEP 2025) RC FAR 52.217-5, Evaluation of Options. (JULY 1990) (DEVIATION NOV 2025) FAR 52.216-1, Type of Contract (APR 1984) (DEVIATION NOV 2025) FAR 52.219-1, Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) FAR 52.252-5, Authorized Deviations in Provisions (NOV 2020) VAAR 852.209-70, Organizational Conflicts of Interest (OCT 2026) (DEVIATION) VAAR 852.273-74, Award without Negotiations (OCT 2026) (DEVIATION) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025) FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025) FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025) FAR 52.219-28, Post award Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014) FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025) FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025) FAR 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (Jan 2025) (DEVIATION APR 2026) FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026) FC FAR 52.240-91, Security Prohibitions and Exclusions. (DEVIATION NOV 2025) FAR 52.240-92, Security Requirements. (DEVIATION NOV 2025) FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.204-70, Personal Identity Verification of Contractor Personnel (OCT 2026) (DEVIATION) VAR 852.219-74, VA Notice of Total Set-Aside for Veteran-Owned Small Businesses (OCT 2026) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (OCT 2026) (DEVIATION) VAAR 852.204-72, Personnel Vetting and Credentialing (OCT 2026) (DEVIATION) VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices. All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI. All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Price, and past performance, with price more important. Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. LICENSING REQUIREMENTS:  Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. ASSE Medical Gas Verifier 6030 ASSE Medical Gas inspector 6020 The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. *** Licenses must be submitted with the solicitation. NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) Addenda to FAR 52.212-4 are attached. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Note: It is Encouraged for all interested parties to attend the site visit on the date and time stated below. Site visit: Site visit will be conducted by the COR Raymond Stockman, Raymond.Stockman@va.gov 909-841-1782 on November 04, 2026 at 11:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Raymond Stockman.  RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas. Questions shall be received electronically only not later than 10:00 PDT on 11/05/2026 at Catherine.fernandezpedernera@va.gov. Submission of your final response shall be received electronically not later than 10:00 AM PDT on 11/09/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q0022. Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions NOT meeting all requirements of the SOW will be considered ineligible for award. Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted. Point of Contact Catherine Fernadez, Contract Specialist, Catherine.fernandezpedernera@va.gov.
