The Network Contracting Office (NCO-10) is seeking to identify vendors for performing the following services, replacement of Rauland Responder IV Nurse Call System with the Rauland Responder V Nurse Call System and provide software to integrate the upgraded Nurse Call System into the facilities current Vocera System at the Dayton VA Medical Center (DVAMC).
This is a Request for Information (RFI) to seek capable sources and request industry feedback ONLY. This notice does not constitute a commitment by the Government. Interested parties are asked to submit a capability statement that clearly and convincingly identifies their ability to fulfill the requirements.
Scope:
The contractor shall provide all resources necessary to accomplish the deliverables described in this PWS except as may otherwise be specified. All parts, labor, material, tools, and supervision required to provide service and support of the installation of the Rauland Responder V Nurse Call System in multiple areas of the Dayton VA Medical Center. During installation of new equipment, the contractor shall be responsible for the removal and proper disposal of all old Rauland Responder Nurse Call IV equipment.
Pertinent Information:
The contractor must use the Rauland Responder V Nurse Call System and provide software to integrate it into the facilities current Vocera System since that system is currently being used in other areas of the DVAMC Campus. Must be able to respond to emergency issues with nurse call system in 1 hour or less. The patient stations need to have proper pin connections for Hill-Rom beds. All trash must be properly disposed of at the end of each workday. Must work with COR on scheduling. Provide weekly updates via email to COR on progression of the project, or any foreseeable delays.
Specific Tasks include:
Provide all required devices and hardware.
Provide annual licensing and support for equipment and for 1yr following the commission of the Nurse Call System.
Provide maintenance and support during installation and for 1yr following the commission of the Nurse Call System.
Provide programming and testing during installation and for 1yr following the commission of the Nurse Call System.
Provide connection and any software and licenses needed to connect to existing Nurse Call Responder V servers.
Provide software and licensing to add a Reports Server to existing Responder V servers. (VA will provide virtual machine)
Provide software, any licensing and professional services needed to integrate with the facilities Vocera System.
Provide technical support training to minimum of 10 DVAMC staff members on new Rauland Responder V system and provide end-user training to clinical staff.
Provide all professional services needed to accomplish the above.
Industry feedback to the information below is requested to ensure the VA has not created a defacto sole source requirement. The Government may use the responses to this RFI for information and planning purposes.
In addition to answering the below questions 1-5, respondents are also requested to complete page 4 Vendor Information and provide their capability statement, including company name, address, and point of contact information. Capabilities statement shall provide a detailed overview, experience, and qualifications to perform the requirement.
Question #1:
Response, are you interested in providing a quote for this requirement? Yes / No (choose one)
Question #2:
Can your firm provide requested services provided.
Question #3:
Are you able to provide a letter from the manufacturer and/or developer stating you and a subcontractor are authorized dealer/installer?
If so, provide a letter from the manufacturer stating you/subcontractor as an authorized dealer and certified installer with a point of contact at the company to verify your authorized dealer/installer status.
Question #4:
Response: If your firm is a SVOSB and/or VOSB? If so, please provide a copy of SBA certification.
Please provide current scope of operations and locations of service/capability: Where is your business located and where is your main scope of operations?
Please provide any additional certifications regarding the socio-economic status of your company including, WOSB, EDWOSB, HUB, 8a, Small Disadvantage Business, Small Business, etc.
Question #5:
Response: If your firm is a SVOSB and/or VOSB? If so, please provide a copy of SBA certification.
Please provide current scope of operations and locations of service/capability: Where is your business located and where is your main scope of operations?
Please provide any additional certifications regarding the socio-economic status of your company including, WOSB, EDWOSB, HUB, 8a, Small Disadvantage Business, Small Business, etc.
Response: Does your company have the ability to perform this contract while complying with the Limitations on Subcontracting rules per FAR 52.219-14, 13 CFR 125.6 and VAAR 852.219-75? If so, please briefly explain how your firm will accomplish this, include any potential teaming arrangements or subcontractors.
To Note: The CO shall conduct periodic checks with the vendor to ensure that Limitations on Subcontracting compliance is maintained during the period of performance if this requirement is set-aside for any small business entities. In accordance with 13 CFR § 125.6(g), Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a government contract or subcontract pursuant to far 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).
The applicable NAICS code for this requirement is NAICS 541519 Electronic and Precision Equipment Repair and Maintenance, with a Small Business Size Standard of $34 Million Dollars and a size exception of 150 employees. The Product Service Code is 5895 Miscellaneous Communication Equipment.
For informational purposes only, Wage Determinations apply to this requirement:
All businesses are encouraged to respond; however, each respondent must clearly identify their business size and socio-economic category(s) in their capabilities statement. This Request for Information (RFI) is only for the purpose of identifying potential sources as part of market research. No Request for Proposal (RFP), Quote (RFQ), or Invitation for Bid (IFB) exists. Responses to this Request for Information (RFI) are not quotes, proposals, or bids on which the VA can issue any contract. This Notice is issued for information and planning purposes only and does not itself constitute an RFP, RFQ or IFB. The Government does not intend to award a contract based only on responses to this RFI. Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this Request for Information (RFI).
The VA will not pay for information received in response to this Request for Information.
Do not submit pricing information in response to this Request for Information.
Detailed capabilities statements and answers to questions 1-5 must be submitted by email to Contracting Officer Jeremy Nee at Jeremy.Nee@VA.gov, in an electronic format, no later than 1:00 PM EST on June 9, 2026. As part of market research, this Request for Information / Sources Sought is to determine if there exists an adequate number of qualified interested contractors capable of providing services for this requirement.
Vendor Information
Solicitation Number: 36C25026Q0611
Company Information:
Name of Prime Contractor
DBA - Doing Business As (If applicable)
SAM UEI
Cage Code
Street Address of Prime Contractor
City, State & Zip
Primary POC Information:
Primary POC Prime Contractor
Phone Number
Email Address
Company SBA Certifications if any:
Certification
Mark (x) if held
SBA Certification
Active Expiration Date
Service Disabled Veteran Owned SB (SDVOSB)
Veteran Owned SB (VOSB)
Economically Disadvantaged Woman Owned SB (EDWOSB)
Woman Owned SB (WOSB)
8(a) Small Business (8(a))
HUBZone (HUB)
Small Disadvantaged Business (SDB)
If no SBA certifications exist for your firm, please indicate if you consider yourself the following:
Mark X as appropriate
Type of Business
Small Business Firm
Other Than Small Business Large Business
Please indicate if you have a schedule contract on GSA, FSS, etc.
Schedule Contract number
