2310--Club Car Electric Utility Vehicle

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 336110 (size standard of 1,000 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Southern Arizona VA Medical Center (SAVAHCS) s current club car electric utility vehicles have reached their anticipated life expectancy and are experiencing persistent mechanical issues, resulting in frequent work stoppages and delays in completing routine and special project tasks to support facility operations. In response to these challenges, the Engineering Service requires replacement of the existing vehicles to restore functionality and ensure continued, efficient support for the facility s needs. Deliverables: This is a brand name only requirement. The brand name justification shall be posted along with the solicitation. (6) Six fully equipped Club Car Carryall 700 (1) One CLUB CAR Villager 8 passengers Electric DC (1) One CLUB CAR Villager 6 passengers HP Electric CLIN Description Qty UOM 0001 #104030901 CLUB CAR Carryall 700 Electric: 500 amp IQPlus Drive System, 4-wheel brakes Gray Seat Premium Tire 6-ply rated - 20x10-10 Four Wheel Brakes 12V Powerpoint Standard Keyswitch Electric Bed Lift Halogen Headlights IQPlus Drive System w/ 500 amp Motor Controller On-Board Hi-Freq Charger with 15 foot (4.6m) Cord Reel Hour Meter DC-DC Converter, 25A Standard Duty 6V Batteries #105120007 Red Cowl #105122103 Cargo Box includes Tailgate Tether #105072003 Black Canopy, Front Seats Only #105109201 Solid Windshield #47669342001 Canopy Mounted Strobe Light #105115901 Extra Heavy Duty Front Suspension #105288801 5 Panel Rear View Mirror 1 EA 0002 #104030901 CLUB CAR Carryall 700 Electric: 500 amp IQPlus Drive System, 4-wheel brakes White Cowl Gray Seat Premium Tire 6-ply rated - 20x10-10 Four Wheel Brakes 12V Powerpoint Standard Keyswitch Electric Bed Lift Halogen Headlights IQPlus Drive System w/ 500 amp Motor Controller On-Board Hi-Freq Charger with 15 foot (4.6m) Cord Reel Hour Meter DC-DC Converter, 25A Extra Heavy Duty Front Suspension Standard Duty 6V Batteries #105109601 Stake Side Bed (not available with complete cab) #47710012001 Non-Cab Side Mirror Set #105122804 Tail Lights, Brake Lights, Turn Signals and Horn #105072001 White Canopy, Front Seats Only #105109101 Hinged Windshield #47669342001 Canopy Mounted Strobe Light #104006101 Hand Pump for Single Point System #105300301 Single Point Battery Watering System #SVP721301 KIT, LADDER RACK, CA700 5 EA 0003 #47678776001 CLUB CAR Villager 8 Electric DC (48V) Vehicle: 3.7 HP, Peak 20 HP. Max Speed: 16mph. Transports up to 8 passengers at a time. White Cowl Gray Seat Silver Wheels Standard Tread 8.5 in. 6 ply Tires Deluxe Lighting (Headlights, Taillights, Brakelights, Horn) 12 Spoke Wheel Cover Installation Light Duty Front Bumper Standard Duty 6V Batteries DC-DC Standard Power Converter (Electric) IQPlus Drive System w/ 500 amp Motor Controller On-Board Hi-Freq Charger with 15 foot (4.6m) Cord Reel Battery Capacity Indicator #SVP733301 Fold Down Rear Seat Installation, Black Frame (Color Cushion Included in Price). #47676132003 Villager 8 Canopy - White (Canopy Color). Add shade and protection with a canopy. #47689469001 Hinged Windshield (for Club Car Villager 6 and Villager 8): can be folded open or closed up. #47690196001 Turn Signals: Upgrade option to add the Turn Signal feature to the Club Car Villager 6 and Villager 8 models. Turn Signals is an optional add-on to the standard features (Headlights, Brake Lights, Taillights, and Horn) on these models. #47577558001 Side Mirrors, Strut Mount. #105288902 Rear View Mirror Kit #47720405001 Strobe Light Kit (canopy-mounted strobe light #47688964002 Heavy Duty Brush Guard: provides added protection for the cowl and headlights. (Front Bumper upgrade for Club Car Villager 6 vehicles) 1 EA 0004 #47662968001 CLUB CAR Villager 6 HP Electric 48V AC Vehicle: 8.0 HP, Peak 16 HP. Max Speed 15mph. Transports up to 6 passengers at a time. White Cowl Gray Seat Gray Fixed Rear Seat Silver Wheels Standard Tread 8.5 in. 6 ply Tires Deluxe Lighting (Headlights, Taillights, Brakelights, Horn) 12 Spoke Wheel Cover Installation Light Duty Front Bumper Standard Duty 6 Volt Batteries DC-DC Standard Power Converter IQPlus Drive System w/ 500 amp Motor Controller (48V DC Vehicle) On-Board Hi-Freq Charger with 15 foot (4.6m) Cord Reel Battery Capacity Indicator #47724550003 Villager 6 Canopy - White (Canopy Color): Add shade and protection with a canopy. Accessory Option for Club Car Villager 6. #47689469001 Hinged Windshield (for Club Car Villager 6 and Villager 8): can be folded open or closed up. #47690196001 Turn Signals: Upgrade option to add the Turn Signal feature to the Club Car Villager 6 and Villager 8 models. Turn Signals is an optional add-on to the standard features (Headlights, Brake Lights, Taillights, and Horn) on these models. #47577558001 Side Mirrors, Strut Mount #105288902 Rear View Mirror Kit #47720405001 Strobe Light Kit (canopy-mounted strobe light) For Club Car Villager 6 and Villager 8. #47688964002 Heavy Duty Brush Guard: provides added protection for the cowl and headlights. (Front Bumper upgrade for Club Car Villager 6 vehicles) 1 EA 0005 Set-up/Installation for all CLINs 1 JB Performance Monitoring Upon arrival at the Southern AZ VA Medical facility, these vehicles shall have an incoming inspection by the mechanic shop, followed by being placed on a preventative maintenance schedule. Packaging, Packing and Shipping Instructions. Packaging to include all user guides and manufacturer cleaning instructions. Delivery will be at ground level upon arrival at SAVAHCS. Inspection and Acceptance Criteria. Equipment must be new and in good working order. Inspection of vehicle by mechanic shop and Engineering POC: Anneth Gabriella Reino and Guzman Jr., Rodolfo (Rudy). Vehicle will be accepted once all fluids, operation of all features and functions are confirmed to be in working order. Place of Performance 3601 South 6th Avenue BLDG 14 warehouse (Equipment Tagging) Tucson, AZ 85723 The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Tuesday, June 23, 2026, by 10AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.