Notice of Sources Sought
The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside.
The intended contract is a firm-fixed price supply purchase.
The SBA Non-Manufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition.
The Department of Veterans Affairs, NCO20, is looking for any authorized distributors of below PAR Excellence items:
TABLE 1
Part Number
Item Description
Qty
Auburn
PX5732
Double-wide Mass Medical Cabinet and Louver Cart Panel,
Powder Coated Steet
4
PX7540
Shelf for Double-wide Mass Exchange Cabinet, 37 5/8 wide
5
Services
Installation, Training to include all shipping, travel, etc.
Statement of Work
1. Background
VISN 20 has implemented PAR Excellence weight-based inventory supply system, which has successfully improved inventory controls all throughout VISN20. The PAR Excellence Weight-Based Inventory Management System (WBIMS) takes the human factor out of the equation which allows accurate accounts of inventory stock 24/7/365 days a year. There is a need throughout VISN 20 for expansion to their existing equipment, PAR Excellence WBIMS.
2. Scope
To provide OEM brand name or equal to PAR Excellence WBIMS Supply Cabinets and Software to various facilities throughout VISN 20 (identified in Section 3). Supply Cabinets and Software must work with the integrated system. Vendor will ensure system is fully operational and ensure system communications are intact.
3. Product Requirements
a. Products listed in Table 1 must be fully compatible with Par Excellence WBIMS. These scale products are proprietary to the system that is currently installed and are required to maintain medical supply inventory quantity on hand and order accuracy as these scales are fully automated and registered through PAR Excellences software program.
Specifications for Par Excellence:
Must be weight based
Must be easily calibrated and accurate
Will provide real time visibility to secondary inventory locations
Must be able to interface with GIP package in IFCAP
Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location
Depletion of stock will trigger pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels
Software & Software Licensing must be intuitive and easy to train on
Software & Software Licensing must be able to utilize multiple users with different levels of permissions
Must be able to handle a wide range of products based on size, thickness, and weight
Must work with the current VHA IT system
b. Vendor shall delivery all items listed in Table 1 to V20 VA Puget Sound Health Care System, 1660 S. Columbian Way, Seattle, WA 98108.
c. Equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel.
d. The location for Install and/or Training can be on site at the main facility campus or at a remote location, i.e., Community Based Outpatient Clinic (CBOC). The specific locations for identified projects will be at the discretion of the Facility Chief Supply Chain Officer.
4. Installation & Training
a. Vendor shall stage and install all equipment as required for specific projects at VISN 20 facilities. Installation shall include:
Staging, wiring, calibrating, and registering scales
Building graphical walls and rows in the system application based on room layout that will allow for item identification and location by the user
Assembling third party equipment as needed for a project
Coordinate the installation of wall mounted louvers upon written approval from local Facilities Management Service (FMS), as applicable
Confirmation of installed controllers connecting and communicating with the Par Excellence server
Installation is not considered complete unless all tasks identified above at minimum are performed
5. Period of Performance
Scheduled delivery should occur during normal VA hours of operation, Monday Friday, 8:00 AM to 3:30 PM. The VA does recognize and will be closed for all Federal holidays.
Required Information in Your Response to Sources Sought:
In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information:
1) Company name, address, and point of contact, phone number, e-mail address, and UEI.
2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 541990 All other professional, scientific, and technical services. To be considered a small business your company must have less than $19.5 million in annual receipt. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business
3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/.
4) If not the manufacturer, only the authorized service providers of Par Excellence providing an authorized service provider letter will be considered. Please submit your letter of authorized service provider with any response.
5) Please provide completed above courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.
The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).
Service/Delivery Address:
Puget Sound Health Care System
1660 S. Columbian Way
Seattle, WA 98108
