The Black Hills VA Fort Meade Health Care System (HCS) requires a lawn sweeper and accessories with the Salient Characteristics listed in the draft Statement of Work below.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before May 6th, 2026. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
1.
Identify your organization's socio-economic category.
2.
Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies.Â
3.
Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_2). If the product is a US domestic end product, write in USA for the item's country of origin.
4.
State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
5.
Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)).
6.
State if subcontracting is contemplated for this requirement, what percentage of the requirement will be subcontracted and for what tasks.
7.
Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery).
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*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*
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*If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.*
*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
Draft - Statement of Work
Fort Meade Lawn Sweeper
Fort Meade Facilities has a requirement to purchase a Lawn Sweeper with the salient characteristics below.
Table 1 Package Items Summary
Nomenclature
Quantity
Lawn Sweeper
1
Delivery and Receiving
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery.
Post-award the vendor will coordinate delivery prior to beginning. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the Veterans Affairs Point of Contact (VA POC). Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
Delivery shall be Freight on Board (FOB) - Destination
Delivery Address:
Veterans Health Administration,
VA Black Hills Health Care System
Fort Meade Campus
113 Comanche Rd
Fort Meade, SD 57741
Delivery Hours: The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1530 (i.e.: 8:00am to 3:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.
Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.
Delivery and Installation includes offloading the equipment from the truck, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite.
Training The vendor shall coordinate through the VA POC to provide a hands-on training session to 4 or less staff selected by the VA. In addition, the vendor shall provide additional training documents to the VA POC for training additional people at a future date.
Standard Warranty The products shall be covered by vendor s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes.
The warranty period set forth therein shall be for two year following delivery and acceptance of the product by the VA POC. The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.
Salient Characteristics
Salient Characteristics BHHCS Fort Meade Lawn Sweeper
In no order of importance, the proposed Lawn Sweeper must (Have / Be / Able to):
35+ HP gasoline engine
Engine mounted cyclonic filtration system
60in (153cm) wide; belt-driven single rotating reel;
Adjustable sweeping height.
Follows terrain on dual caster wheel
Rubber finger sweep reel with flexible fingers
Nylon bristle brush sweep reel
3+ cubic yards (2.2 vubic meters) capacity
Hydraulic raise / lower debris hopper to dump height to 74in (1.8m) above the
ground to dump debris into refuse container.
heavy duty / high efficiency hydraulic drive motors.
Dual forward/reverse pedal
0-12mph (0-19kph) forward, 0-4mph (0-6kph) reverse
Braking through hydrostatic transmission
Manually operated, disc type parking brake on rear wheels
Automotive type 24F, 12 volt
Hydraulic power steering with 6ft (1.83m) inside turning circle, soft grip automotive type
steering wheel
Rocker switches to lift/lower of debris hopper, open/close of debris hopper tailgate and
raise / lower of sweeping mechanism head assembly, Hour meter, oil pressure light
Rocker switch operated head lights
Hand operated throttle control
Adjustable High back suspension seat with arm rests
12-volt, electronic key start
Dust & Dirt Filtration Kit
Maintenance Manuals
User Manuals
The vendor must supply pre-cleaning and reprocessing instructions for Use (IFU).
In Service Training- The vendor must be able to provide in-service training once delivered
Security
Contractor and subcontractor personnel will escorted by VA personnel while on VA property
