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70T01026Q7668N005
Response Deadline
Sep 22, 2026, 4:00 PM(EDT)4 days
Eligibility
Contract Type
Combined Synopsis/Solicitation
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation for this contracting opportunity with TSA is detailed herein. The incorporated provisions and clauses are those in effect thought Federal Acquisition Circular 2026-01.
This combined synopsis/solicitation, Request for Quote (RFQ) No. 70T01026Q7668N005, is to notify contractors that the Government intends to issue one (1) Firm Fixed Price (FFP) purchase order to procure, deliver, remove, install, test, and place into service replacement breakroom appliances at TSA Headquarters (in Springfield, VA) and the TSA Freedom Center (in Herndon, VA) in accordance with FAR Subpart 13.106, under the simplified acquisition procedures.
This procurement is set aside for eligible Small Businesses. The applicable NAICS code is 335220 "Major Household Appliance Manufacturing". The Product Service Code (PS) is anticipated to be 7320 “Kitchen Equipment and Appliances”. Prospective Quoters are responsible for downloading the solicitation and any amendments. It is the Quoter’s responsibility to monitor SAM.gov for the release of any amendments to this solicitation.
Preparation and Evaluation of Quotes:
FAR Provision 52.212-1 “Instructions to Offerors - Commercial Products and Commercial Services” (Sep 2023), applies to this procurement and the following addenda is provided:
(b) Submission of offers. Quoters interested in this contracting opportunity must submit the following to be considered compliant with the solicitation instructions:
Factor 1 – Technical Approach: The Technical Approach shall include the following:
1. Written Statements: The Technical Approach shall include the following written statements:
a. All requirements of the Statement of Work (SOW), including product specifications, will be met.
b. All warranty requirements, as stated in the SOW, will be met.
2. Proposed Approach: Quoter shall submit a written quote that includes their proposed approach for completing the work required in the SOW (including product brand and specifications).
Technical Approach is limited to 5 pages (Note: a cover page and table of contents are excluded from the page limitation and are each limited to one page). Format: Microsoft 365-compatible or PDF format.
Factor 2 – Past Performance: No written submission. There is no written submission for Factor 2 Past Performance. The Government intends to review information provided in the Contractor Performance Assessment Reporting System (CPARS) when evaluating past performance for Quoters and their subcontractors. The Government may, at its discretion, obtain and evaluate past performance information from other sources (such as the System for Award Management (SAM) and Federal Awardee Performance and Integrity System (FAPIIS)) when available. If past performance is unavailable from other sources, the Government may request the following information from Quoters directly: Quoters may identify no more than three (3) past performance references (Contract Number, Customer, Point of Contact, Phone Number, Email, Project Description, and total value) (may be for a subcontractor, but at a minimum one (1) reference shall be for the prime), completed during the last three (3) years.
Factor 3 – Price: The Price Quote shall include the following:
The Quoter shall provide a Microsoft Excel workbook including unit and total pricing for all CLINs. The Offeror shall also provide a breakdown of proposed prices in the Microsoft Excel workbook showing, at a minimum, labor, materials, and any other direct costs to demonstrate how these costs build up to the proposed price for each CLIN. Pricing assumptions and exceptions shall be included in this worksheet. No fractional pricing should be included (i.e. round all pricing to the nearest cent $X. XX).
Other Submission Information (not evaluated) is limited to the following documents:
Section 1: Cover Letter is limited to one page and shall include the following:
Section 2: Table of Contents: The table of content is limited to one page.
Section 3: The Offeror shall complete and submit RFQ Attachment 2 – Offeror Representations. This includes completely filling in Provisions FAR 52.209-7 “Information Regarding Responsibility Matters” (Oct 2018), FAR 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (Oct 2020), FAR 52.204-26 “Covered Telecommunications Equipment or Services-Representation” (Oct 2020).
The Price Quote and Other Submission Information (as indicated above) have no page limitation. Format: Microsoft Excel 2016 (Price Quote)/Microsoft 365-compatible or PDF format (Other Submission Information).
Information shall be provided entirely in compliance with the RFQ instructions. The Government may reject any
quotation that fails to comply with the stated instructions as incomplete and unacceptable. Information required
for quotation evaluation which is not found in its designated section and in the required format will be assumed
to have been omitted from the quotation.
Interested Quoters may submit questions no later than 3:00 PM local Washington, DC time, on 9/18/2026 to
katya.cruz@tsa.dhs.gov AND michael.capovilla@tsa.dhs.gov.
Quotes are due via electronic mail no later than 12:00 PM local Washington DC time, on 9/22/2026 to
katya.cruz@tsa.dhs.gov AND michael.capovilla@tsa.dhs.gov
(c) Period for acceptance of offers. The Quoter agrees to hold the prices in its offer firm for 180 calendar days from
the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.
(d) Reserved.
(e) Reserved.
Quote Instructions:
Quoters shall submit their quotations in two (2) volumes. Submission guidelines and quote contents are identified below:
(1) Reject a submittal if such action is in the public interest.
(2) Accept other than the lowest price submittal.
(3) Waive informalities and minor irregularities in quotations received.
FAR Provision 52.212-2 “Evaluation-Commercial Products and Commercial Services” (Nov 2021), applies to
this procurement and the following addenda is provided:
(a) Quotations shall be submitted in accordance with the instructions provided above. A quotation may be
rejected if the Contracting Officer determines that it does not materially comply with the instructions.
The Government intends to evaluate submittals and award a purchase order on initial submittals without exchanges but reserves the right to enter exchanges. A submittal in response to the RFQ must contain the Quoter’s best terms from price standpoint. In order to be eligible for award, Quoters must be registered in the System for Award Management (SAM). The Government reserves the right to award one or no purchase order at all. Quoters are encouraged to submit their best and final proposal.
The Government will make an award for this solicitation based on lowest price technically acceptable (LPTA). Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. The Government will review the two lowest priced quotations to determine whether the technical submissions meet the Government’s requirements set forth in the PWS. If one of the lowest priced Quoters is not found technically acceptable, the Government will review the next lowest priced Quoter until there are two Quoters that are determined to be technically acceptable. Award will be made to the Quoter with the lowest evaluated price, evaluated as technically acceptable, and deemed responsive to the solicitation requirements.
Once the Government determines the Quoter that is the lowest-priced technically acceptable (i.e., the apparent successful Quoter), the Government reserves the right to communicate with only that Offeror to address any remaining issues, if necessary, and finalize a Purchase Order with that Quoter. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next lowest-priced Quoter based on the original analysis and address any remaining issues. Once the Government has begun communications with the next Quoter, no further communications with the previous Quoter will be entertained until after the Purchase Order has been awarded.
The evaluation factors are:
Factor 1 (Technical Approach)
Factor 2 (Past Performance)
Factor 3 (Price)
FACTOR 1- Technical Approach
Technical approach will be rated as either “Technically Acceptable” or “Technically Unacceptable” and will be evaluated as follows:
i. To be determined technically acceptable, Quoters shall submit a technical approach that includes written statements confirming their agreement to the following:
a. All requirements of Statement of Work (SOW), including product specifications, will be met.
b. All warranty requirements, as stated in the SOW, will be met.
ii. To be determined technically acceptable, Quoters shall submit an adequate proposed approach for completing the work required in the SOW (including product brand and specifications) that meet all technical specifications for the equipment.
Factor 2 – Past Performance
The Government will evaluate Factor 2 as follows:
The Quoter’s past performance record will be evaluated by the Government on an acceptable/unacceptable basis. The Government will evaluate the extent to which the Quoter performed satisfactorily against the contract requirements in terms of quality, schedule, and management.
Quoters with no past performance records of similar size and scope will be rated as neutral.
Factor 3 – Price
The Government will evaluate Factor 3 as follows:
Price quotations shall be evaluated to determine if the quoted prices are fair and reasonable. The Government will calculate the Total Evaluated Price for the Best Value determination as the sum of all quoted prices listed in the pricing schedule. The Government intends to evaluate the total evaluated price for reasonableness based on competition.
The Government reserves the right to utilize any of the price analysis techniques prescribed below to determine fair and reasonable pricing:
(i) Comparison of proposed prices received in response to the solicitation.
(ii) Comparison of the proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.
(iii) Comparison with competitive published price lists.
(iv) Comparison of proposed prices with independent Government cost estimates.
Reasonableness may be established by the existence of adequate price competition for the total price of the quotation. The price build-up information will be reviewed against the final CLIN pricing to confirm that they align. The Government will not conduct price realism analysis.
This solicitation and its attachments do not constitute a contract, promise to contract, nor commitment of any kind on the part of the Government. In the event you believe that you have received any direction or instruction to the contrary, you are not to act and required to contact the undersigned immediately.
Schedule of Services:
CLIN: 0001
Bottleless water coolers in accordance with Attachment 1 – SOW (includes delivery and installation).
Contract Type: Firm Fixed Price (FFP)
Qty: 18
Unit Price: $__________
Total Price: $__________
CLIN: 0002
Single-serve coffee brewers in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 26
Unit Price: $__________
Total Price: $__________
CLIN: 0003
Commercial microwave ovens in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 18
Unit Price: $__________
Total Price: $__________
CLIN: 0004
Refrigerators in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 9
Unit Price: $__________
Total Price: $__________
CLIN: 0005
Undercounter Refrigerator in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 1
Unit Price: $__________
Total Price: $__________
CLIN: 0006
Turbo Chef Countertop Microwave in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 1
Unit Price: $__________
Total Price: $__________
CLIN: 0007
Reach In Freezer in accordance with Attachment 1 – SOW (includes delivery and installation)
Contract Type: FFP
Qty: 1
Unit Price: $__________
Total Price: $__________
TOTAL PRICE (CLINs 0001 - 0007): $____________
Note: Invoices shall be submitted in accordance with TSA-RQMTS: Electronic Submission of Payment Requests (FSMS Awards) – TSA/USCG FinCen. (Jan 2026). Invoices shall be submitted for services rendered and deliverables received and accepted by the Government.
Solicitation Terms and Conditions:
The following clauses are hereby added to the purchase order. The FAR Part 12 commercial clauses/provisions apply to this purchase order.
52.204-1 Approval of Contract (Dec 1989)
Fill ins: Transportation Security Administration Contracting Officer
52.204-7 System for Award Management (Nov 2024)
52.204-13 System for Award Management Maintenance (Oct 2018)
52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)
52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Deviation 2020-05 Rev 3) (July 2024)
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Deviation 2020-05) (Dec 2020)
52.211-6 Brand Name or Equal (Aug 1999)
52.211-11 Liquidated Damages – Supplies, Services, or Research and Development (Sept 2000)
52.212-1 Instructions to Offerors – Commercial Items (Sep 2023)
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2026)
Fill ins: 52.203-6, 52.203-17, 52.204-10, 52.204-14, 52.204-27, 52.209-6, 52.209-9, 52.219-14, 52.219-27, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.224-3, 52.226-8, and 52.232-33
52.216-1 Type of Contract (Apr 1984)
Fill ins: Firm Fixed Price (FFP)
52.216-32 Task-Order and Delivery-Order Ombudsman (SEPT 2019)
52.219-14 (Dev) Limitations on Subcontracting (Deviation 2023-07)
52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) (Deviation 26-10, Revision 2) (effective April 27, 2026)
52.224-2 Privacy Act (Apr 1984)
52.224-3 (Dev) Privacy Training – Alternate I (Jul 2017) (Deviation)
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representations and Certifications (Jun 2020)
52.227-14 Rights in Data – General (May 2014)
52.232-8 Discounts for Prompt Payment (Feb 2002)
52.232-18 Availability of Funds (Apr 1984)
52.233-2 Service of Protest
Fill ins: Michael Capovilla, Contracting Officer; Transportation Security Administration; Enterprise Support; Contracting and Procurement; Workforce and Enterprise Operations Acquisition Division; 6595 Springfield Center Drive Springfield, VA 20598.
52.237-3 Continuity of Services (Jan 1991)
52.242-14 Suspension of Work (Apr 1984)
52.242-15 Stop-Work Order (Aug 1989)
3052.209.72 Organizational Conflict of Interest (JUN 2006)
3052.209-73 Limitation of Future Contracting (JUN 2006)
3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (July 2023)
Fill ins: 3052.203-70, 3052.204-71 Alternate I, 3052.204-72, 3052.204-73, 3052.205-70, 3052.209-72, 3052.209-73, 3052.215-70, and 3052.242-72.
TSA-RQMTS: TSA Points of Contact. (June 2024)
The primary point of contact for this contract:
Contracting Officer:
NAME: Michael Capovilla
PHONE NUMBER: 571-227-5833
EMAIL: Michael. Capovilla@tsa.dhs.gov
If a name is included, the Contracting Officer hereby designates the individual(s) named below. The scope and limitations of the authority so delegated are included in the TSA Requirement entitled, Contracting Officer’s Representative:
Contracting Officer’s Representative (COR):
NAME: To be provided at the time of award
PHONE NUMBER:
EMAIL:
TSA-RQMTS: Contracting Officer’s Representative and Technical Monitors (June 2024)
The principal role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract,
and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principal role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.
The COR and TM may be changed at any time, without prior notice to the Contractor; however, notification of the change, including the name and phone number of the successor, will be promptly provided to the Contractor by the Contracting Officer in writing.
The COR duties are as follows:
The responsibilities and limitations of the TM are as follows:
TSA-RQMTS: Electronic Submission of Payment Requests (FSMS Awards) – TSA/USCG FinCen. (Jan 2026)
Background:
The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center (FinCen) for financial services in support of TSA operations, including the payment of contractor invoices. All contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center.
Definitions:
As used in these instructions –
(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status, if available, must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.
Invoice Submission Method
a. New Contractual Agreements:
For all newly awarded contractual agreements between TSA and a vendor, payment requests (invoices) must be submitted electronically using the Invoice Processing Platform (IPP). Contractors are required to enroll in IPP and submit invoices in accordance with the instructions provided at https://www.uscg.mil/fincen/IPP/. Information regarding IPP, including customer support, is available at www.ipp.gov or any successor site. Alternate payment procedures for new agreements may only be used if the contracting officer provides written authorization in accordance with TSA procedures. If authorized, a copy of the written authorization must be included with each payment request.
b. Existing Contractual Agreements:
For contractual agreements established prior to the implementation of the IPP requirement, contractors may continue to submit invoices using the alternate methods outlined in their original agreement. These methods include submission via U.S. Mail or email, utilizing ONLY ONE method per invoice submission:
United States Coast Guard Finance Center TSA Commercial Invoices
P.O. Box 4111
Chesapeake, VA 23327-4111
FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil
Contractors must verify receipt of invoices regardless of submission method and may inquire about invoice status using the contact information provided in the Payment Status section.
Invoice Elements:
Invoices that are not proper will automatically be rejected if the information required in the Prompt Payment Clause is not included in the invoice. Contractors must correct any noted deficiencies and resubmit the invoice directly to the FinCen for verification of error correction.
All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation. The Contractor shall work with the Government to mutually refine the format, content, and method of delivery for all invoice submissions during the performance of the Contract.
Discounts Offered After Invoice Submission:
If the Contractor wishes to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the FinCen identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.
Payment Status:
Contractors may contact the FinCen via phone or email regarding the receipt of invoices or billing inquiries using (800) 564-5504 or (757) 523-6940 (Voice Option #1) or email: FIN-SMB-CustomerService@uscg.mil.
Frequency of Invoice Submission: Invoices shall be submitted monthly for work performed during the prior month.
Timely Submission of Invoices:
In order to ensure reimbursement under this contract, invoices shall be timely submitted for payment. Contractors must submit an invoice to the payment office as indicated for all allowable and allocable internal expenditures made during the specified invoice period pursuant to the Contract. Also be advised that under 31 U.S.C. §1552 and §1553, funds that were obligated to the contract, but that have expired, remain available for adjustments for five (5) fiscal years following expiration of the period for which the relevant appropriation was made. After the respective timeframe, the expired account closes and the funds are not available for any purpose.
Invoice Approver Official: Michael Capovilla
Contracting Officer’s Representative: To be provided at the time of award
Attachments:
Attachment 1 – Statement of Work (SOW)
Attachment 2 – Quoter Representations
Katya D Cruz
DEPARTMENT OF HOMELAND SECURITY
TRANSPORTATION SECURITY ADMINISTRATION
CONTRACTING AND PROCUREMENT
CONTRACTING AND PROCUREMENT
6595 Springfield Center Drive
Springfield, VA, 20598
NAICS
Major Household Appliance Manufacturing
PSC
KITCHEN EQUIPMENT AND APPLIANCES
Set-Aside
Total Small Business Set-Aside (FAR 19.5)