Effective Date: 01/15/2026
Revision: 03
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside for SDVOSB
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees.
The FSC/PSC is 6525.
The Network Contracting Office (NCO) 9 on behalf of VA Tennessee Valley Healthcare System is seeking to purchase Codonic Printers.
All interested companies shall provide quotations for the following:
Supplies/Services
Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Codonics SLS 55I Printer W/SU
Part Number 137586-02
2
EA
Salient Characteristics
Item: CODONICS SLS 550i PRINTER W/SU (Safe Label System 550i Point-of-Care Station)
1. General Description
Medication syringe labeling system for anesthesia/OR use that scans the drug vial/ampoule barcode, audibly and visually confirms drug identity, and prints a color, TJC-compliant syringe label at the point of preparation.
Integrated point-of-care station includes touch-screen computer, 2D barcode scanner, color inkjet label printer, audio feedback, and network capability.
2. Regulatory / Medical Device Requirements
FDA 510(k)-cleared Class II medical device for medication syringe labeling (Safe Label System).
CE-marked medical device (MDR 2017/745/EU Class I) and manufactured under ISO 13485-compliant quality system.
Must support TJC, ASTM, and ISO standards for medication syringe labels, including drug class specific color and pattern per ASTM D4774 and ISO 26825 (or equivalent).
3. Core Functional Requirements
System must use barcode scanning of FDA NDC or equivalent drug container barcode to identify the medication and populate the label from a pharmacy-managed formulary.
Provides on-screen text and audio confirmation of drug name and key attributes before printing, to mitigate vial/ampoule swaps and mislabeling errors.
Prints water-resistant, full-color syringe labels including, at minimum: drug name, concentration, diluent and dilution (if applicable), expiration date and time, preparation date and time, preparer initials, applicable warnings, and a machine-readable barcode (1D and/or 2D).
Pharmacy-driven formulary management with site-specific drugs, concentrations, diluents, and warnings, distributed to the device via SmartDrive USB and/or network connection.
Must be capable of an Administer mode (or equivalent) in which the syringe label barcode can be scanned prior to administration to confirm contents and support documentation.
4. Printer / Label Requirements
Integrated color inkjet printer using a single CMY cartridge for syringe label media.
Supports printing of ISO- and ASTM-conforming color fields, drug class color coding, and required text fields per syringe labeling standards and TJC recommendations.
Produces durable, water-resistant labels suitable for OR/anesthesia use.
Automatic label cutting with integrated label cutter; front-loading ink access and rear label-media loading.
5. Barcode and Data Requirements
Integrated 2D barcode scanner capable of reading at least the following symbology s from drug containers and labels: GS1 DataBar (RSS) variants, GS1-128, and standard linear and 2D codes as published in manufacturer specifications.
Prints 1D and/or 2D barcodes on syringe labels suitable for use with anesthesia information management systems (AIMS) and other hospital barcode systems.
Must support capture and storage of log files, configuration, and formulary data via SmartDrive USB and/or network transfer.
Delivery shall be provided no later than 60 days after receipt of order (ARO).
Place of Performance/Place of Delivery
Country: US
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services .
(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not manufacture itself, is 500 employees.
(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show
(1) The solicitation number.
(2) The time specified in the solicitation for receipt of offers.
(3) The name, address, and telephone number of the offeror.
(4) A technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.
(5) Terms of any express warranty.
(6) Price and any discount terms.
(7) "Remit to" address, if different than mailing address.
(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).
(9) Acknowledgment of Solicitation Amendments.
(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
(11) If the offer is not submitted on SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another period is specified in an addendum to the solicitation.
(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.
(e) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.
(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and
(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers: or
(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or
(C) If this solicitation is a request for proposals, it was the only proposal received.
(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.
(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first workday on which normal Government processes resume.
(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.
(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer shall contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
(h) Multiple awards. The Government may accept any item or group of items of offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.
(i) Availability of requirements documents cited in the solicitation.
(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to
GSA Federal Supply Service Specifications Section
Suite 8100 470 East L'Enfant Plaza, SW
Washington, DC 20407
Telephone (202) 619-8925
Facsimile (202) 619-8978.
(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.
(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:
(i) ASSIST (https://assist.dla.mil/online/start/).
(ii) Quick Search (http://quicksearch.dla.mil/).
(iii) ASSISTdocs.com (http://assistdocs.com).
(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?
(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm).
(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.
(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.
(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier followed by the unique entity identifier that identifies the Offeror s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it shall contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror shall indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.
(k) [Reserved]
(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:
(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.
(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.
(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.
All quoters shall submit the following items. Non-compliance with the items below with this requirement may result in disqualification of the quote.
a. Only one quote. Quote shall be on offeror s company letterhead, in PDF format and emailed to daymeion.brantley@va.gov NLT 06/12/2026 at 10:00 AM CST. The solicitation number, 36C24926Q0245 Codonic Printers must be referenced in the subject line.
b. Product information brochure with specifications and user manual shall accompany quote.
c. Offeror must submit certification that equipment meets/exceeds the salient characteristics of the desired brand above.
d. Quote must reflect anticipated delivery date.
e. Letters of Authorization (LOA) shall be included with offer.
f. Proof of SBVOSB/SB status must be included with offer.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
(1) Price
The award will be made as the response most advantageous to the Government.
Responses shall contain your best terms and conditions.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors:
(The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
The evaluation of the proposals submitted in response to this solicitation will be conducted using the Lowest Price Technically Acceptable (LPTA). In the LPTA process, proposals are evaluated for acceptability but not ranked using the non-price factors/sub-factors described herein. The lowest evaluated price proposal will be evaluated first for acceptability and if found to be technically acceptable, then award will be made, and no further evaluation of proposals will occur. If the lowest price offered is found to be technically unacceptable, then the next lowest price offered will be evaluated until an award can be made.
Evaluation Factors and Criteria
The following evaluation factors and sub-factors will apply to this procurement:
FACTOR 1 Technical Capability
(1) The quote package should address all the information listed in the evaluation factors under 52.212-2. There is not a required format that the information must be presented in. We will be focused on the content of the quote and whether it addressed all the evaluation factors.
The Contractor shall submit a signed copy of SF1449. The amendments (if applicable) shall also be signed and returned or acknowledged by listing the amendments and returning the Commercial Administration Data Sheet, Section B.1. Please note: Section B.1 also requests contract information to be filled out. Ensure this information is included in your package quote response.
(2) This volume will contain a detailed description of the items, equipment, accessories, and systems that are being provided which confirms/specifies that the offeror/contractor is providing/quoting brand name or equal. (This includes all related parts, subparts, accessories, features, attributes, configuration, licenses, and any other OEM (Original Equipment Manufacturer) requirements that would be necessary for brand name or equal identification, definition, and functionality). The quoter must supply supporting literature, relevant information, or other documentation to verify that the quoted brand name or equivalent items meet or exceed these requirements.
(3) The vendor is required to provide an OEM-authorized distributor letter and a service maintenance agreement for any OEM equipment. All service must be performed by OEM-trained service technicians to ensure that the OEM warranty remains valid.
FACTOR 2 Price
The contractor will provide a flat rate in accordance with the price schedule. In evaluating the contractor s price, the Government s determination will include whether the price reflects a clear understanding of the requirements, is consistent with the information provided in the contractor s quote and is reasonable in comparison with other quotes that have been submitted in response to the solicitation and the Independent Government Cost Estimate (IGCE) submitted by the requesting service.
*Please complete the attached line-item spreadsheet highlighted column in the attached excel spreadsheet.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exceptions(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than 10:00 AM CST on 06/12/2026 at daymeion.brantley@va.gov.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services OCT 2018
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
Solicitation number, 36C24926Q0245, Codonic Printers must be referenced in the subject line and on the cover page of the quote. Non-compliance with this requirement may result in disqualification of the quote.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Any questions or concerns regarding this solicitation shall be sent in writing only via email addressed to daymeion.brantley@va.gov subject line: 36C24926Q0245, Codonic Printers Questions shall be submitted NO LATER THAN 06/09/2026 @ 10:00 AM CST.
