6530--Guldmann Ceiling Lift Upgrade Phase 2 Bedford VAMC

Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for Small Business s The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 - Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 Employees. The FSC/PSC is 6530 - Hospital Furniture, Equipment, Utensils, and Supplies. The Network Contracting Office 1 is seeking to purchase Gulmann Ceiling Lifts Upgrades at Edith Nourse Rogers Memorial Veterans' Hospital. This is for Guldmann brand name only. All interested companies shall provide quotations for the following: Item Description Quantity Unit of Measure Unit Price Total Price 563355 3m x 3m System GH3+ 275 110 F2 (605 lbs) Wifi, Scale, CLM,and service. Medium Hanger Bar. 3m x 3m XY System. Continuous In-Rail Charging. Complete System attaching to Deck 5 EA 563355 3m x 3m System GH3+ 275 110 F2 (605 lbs) Wifi, Scale, CLM,and service. Medium Hanger Bar. 3m x 3m XY System. Continuous In-Rail Charging. New Rails and Transformer Utiizing Existing Structure. 8 EA 563355 4m x 4m System GH3+ 275 110 F2 (605 lbs) Wifi, Scale, CLM,and service. Medium Hanger Bar. Continuous In-Rail Charging. Complete System attaching to Deck 6 EA 563355 4m x 3m System GH3+ 275 110 F2 (605 lbs) Wifi, Scale, CLM,and service. Medium Hanger Bar. Continuous In-Rail Charging. Complete System attaching to Deck 4 EA 563361 4m x 4m System Trainer Module Motor GH3+ 275 110 M6 (605 lbs) Wi-Fi, Trainer, Scale, CLM & Service. Medium Hanger Bar. Continuous In-Rail Charging. Complete System attaching to Deck 1 563355 4m x 3m System GH3+ 275 110 F2 (605 lbs) Wifi, Scale, CLM,and service. Medium Hanger Bar. 3m x 3m XY System. Continuous In-Rail Charging. New Rails and Transformer Utiizing Existing Structure. 1 EA GULDMANN CERTIFIED INSTALLATION. Non-Union Labor and hardware to install lifts in 25 rooms. Electrical work, existing structure demo, modification, or reinstallation including but not limited to ceilings, walls, tile, patching, painting, acoustic caulking, asbestos abatement, smoke/firewall repair, fireproofing reapplication, sprinkler relocation and door header modification is outside the scope of work for Guldmann installers and Guldmann is not licensed for performing such work, nor is Guldmann responsible for hiring specific contractors/trades to perform such work. ICRA up to level II provided; additional is responsibility of facility. Guldmann will perform light cleaning of the area but returning room to original condition is outside of scope of work for Guldmann installers. If an Above Ceiling Work Permit is required, facility must be provided. Weight test, certification included 1 EA Removal of existing lift systems 25 EA Operational Equipment Training 1 EA Performance Work Statement SCOPE OF WORK: The Contractor must provide all labor, personnel, equipment, tools, materials, software, supervision and other items and services necessary to perform the following: Upgrade of 25 Ceiling Lift systems at Bedford VAMC, including motor, rails, and all infrastructure securing the rails to Guldmann GH3+ systems Lifts shall have a scale that is internal to the motor to allow for maximum maneuverability and convenience when moving system over patient furniture Lifts shall come with a hand control that has a screen that can display the weight measured on the scale in addition to information about the lift, such as settings and maintenance requirements One of the rooms (227F-78) requires the trainer module feature to allow for gait training in rehabilitation Lifts must be able to lift at a speed of 2.2 inches per second or better BACKGROUND Bedford VAMC is seeking to replace 25 ceiling lift systems that have surpassed the end of their service life. Overhead ceiling lifts are used to safely transport patients from one area to another. OBJECTIVE The objective of this requirement is to establish a firm fixed price contract that will provide the equipment, parts, accessories, and services required to procure and install 25 replacement ceiling lift systems. AREAS TO BE SERVICED Edith Nourse Rogers Memorial Veterans Hospital Bedford VA Medical Center 200 Springs Rd Bedford, MA 01730 SPECIFIC TASKS Implementation services must include the following: A project manager Detailed project timeline with defined roles and responsibilities (including vendor and VA resources) On-site installation coordination of all equipment and accessories, a training plan, and schedule for go-live The contractor must develop a detailed structural design and drawing document for each room prior to installation. All structural design and drawings must follow: (1) Department of Veterans Affairs, VHA Directive 2005-019, May 19, 2005 (2) Department of Veterans Affairs, Specifications SECTION 13 05 41 SEISMIC RESTRAINT REQUIREMENTS FOR NO -STRUCTURAL COMPONENTS (3) Strategic Management Office, Seismic Design Requirements H-18-8, Nov 2019 Revised May 2020. The contractor must revise the structural design and drawing document if instructed to do so by the VA Medical Center. Materials must be new equipment, parts and accessories as specified in this PWS. The vendor must deliver materials to the job site in original equipment manufacturer s (OEM) original unopened containers, clearly labeled with the OEM s name, equipment model and serial identification numbers, delivery order number, and VA purchase order number. The vendor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number. All on-site installation services must be vendor-provided by technical staff (not sales reps) fully trained to service and install Guldmann products, parts, and accessories as specified. The vendor must provide, maintain, and dispose all material waste and packaging associated with the Guldmann products and/or waste generated during the installation services. The vendor will be responsible for moving waste materials from job site(s) to a vendor-provided waste container, and then off-site. The vendor must provide the following documentation for the proposed Guldmann configuration and setup: Hard and soft copy of operator s manual Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists DVD or web-based training if available INSTALLATION The Contractor must provide all labor, materials, tools, equipment and software to prepare for and complete the installation of the equipment in the space determined by the Government. Installation dates are to be coordinated in advance with the Contractor and the Bedford VA Medical Center s Healthcare Technology Management service. All employees of the Contractor and subcontractors must comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All installation personnel must be trained by the manufacturer on how to properly install the equipment. Resumes and certifications must be submitted for review prior to installation. The Contractor must request information regarding determined installation space construction such as wall blocking and/or stud placement, room dimensions, finish materials, etc. as required to complete a safe and functional installation. The Contractor must communicate the estimated noise level produced during the installation process to the Bedford VA Medical Center prior to the start of installation. The Contractor must modify equipment, tools, etc. used during installation and/or installation time of day to ensure the estimated noise level is within the acceptable threshold as communicated by the Government. The Contractor must be responsible for the safe removal and disposal of all packing materials and related waste generated during installation. TRAINING The Contractor must provide a comprehensive onsite training program for the operating clinicians as required. This training program must include at the minimum the following sessions: (i) Technical Training, (ii) Operational Training, (iii) Administrative Training, and (iv) Hardware and Software Trouble-shooting. Training must occur onsite during normal business hours, 8:00am-4:30pm, Monday through Friday. Competency assessments must be provided with the training. Onsite training is to be scheduled in advance with the Bedford VA Medical Center s Healthcare Technology Management Service. TASK FREQUENCY AND INSTRUCTIONS The work set forth in the Scope of Work must be completed in a single visit, be it a single day or multiple days as required for appropriate completion. All work is to be scheduled in advance with the Bedford VA Medical Center s Healthcare Technology Management Service. Installation and configuration and training must occur on the same day determined in advance by the Contractor and the Bedford VA Medical Center s Healthcare Technology Management Service. SPECIAL WORK REQUIREMENTS The Contractor must comply with any and all Infection Control Risk Assessment requirements deemed appropriate by the Bedford VA Medical Center during all portions of the work set forth in the Scope of Work. The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work. PROPERTY DAMAGE The contractor must take all necessary precautions to prevent damage to any government property. The contractor must report any damages immediately and must be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. ATTACHMENTS None. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS The contractor's employees must wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, must be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD The contractor must comply with the Federal OSHA Blood borne Pathogens Standard. The contractor must: Have methods by which all employees are educated as to risks associated with blood borne pathogens. Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract. The following solicitation provisions and clause apply to this acquisition: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part 52#FAR_52_252_2 (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025) 52.219-33 Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025) 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements. (MAY 2014) (DEVIATION NOV 2025) 52.222-54 Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.223-23 Sustainable Products. (MAY 2024) (DEVIATION NOV 2025) 52.225-5 Trade Agreements. (NOV 2023) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 852.203-70 Commercial Advertising (MAY 2018) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212-71 Gray Market and Counterfeit Items (FEB 2023) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION) 852.215-71 Evaluation Factor Commitments (OCT 2019) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) All quotes shall be sent via email to: Mr. Kurt Fritz Contract Specialist, Commercial Team 3 Veterans Health Administration Regional Procurement Office East Network Contracting Office 1 (New England) Email: kurt.fritz@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) The following factors shall be used to evaluate quotations: Technical Capability Past Performance Veterans Involvement Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in RFO 12.201-1 Simplified procedures, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in SBA.gov database at time of quotation submission and at time of award ( https://certifications.sba.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA.gov database https://certifications.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum. (End of Provision) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Submission of your response shall be received not later than 7AM EST, June 13th, 2026. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed