Special Notice
Special Notice
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Special Notice
*= Required Field
Special Notice
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Notice of Intent to Sole Source
LOCATION:
Department of Veterans Affairs (VA), VISN 10
Dayton VA Medical Center
4100 W. Third Street
Dayton, OH 45428
SUBJECT:
Intent to Sole Source Water service and maintenance, post-secondary potable water disinfection and testing, and ancillary water systems.
NOTICE NUMBER:
36C25026Q0666
PSC CODE:
H946 Other Quality Contril, Testing, and Inspection Water Purification and Sewage Treatment Equipment
NAICS CODE:
221310 Water Supply and Irrigation Systems
Small Business Size Standard: $41 Million
DESCRIPTION OF REQUIREMENT
Service and Maintenance of 15 Sanipur and 17 Buckman water systems and 45 ice machines in all to include all labor, materials, parts, supervision for current systems in place.
PLACE OF PERFORMANCE
Department of Veterans Affairs (VA), VISN 10
Dayton VA Medical Center
4100 W. Third Street
Dayton, OH 45428
PERIOD OF PERFORMANCE
Base plus four.
ANTICIPATED CONTRACT TYPE
Firm Fixed Price (FFP)
ESTIMATED MAGNITUDE
Base year will be estimated $1,350,483.24
AUTHORITY
This acquisition is being conducted under FAR 6.103-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements
JUSTIFICATION SUMMARY
Based on market research and historical technical findings, Rochester Midland Corporation is the only responsible source with the unique qualifications necessary to provide all labor, materials, parts and supervision necessary to protect all water systems for domestic hot and cold water, steam, chillers, cooling towers, boilers, ice machines, reverse osmosis systems, and hydronic heating and chilled water systems. Rochester Midland Corporation is the only authorized Sanipur and Buckman Laboratories, Inc. distributor and service provider for the existing equipment for the State of Ohio.
Rochester Midland Corporation possesses:
Site specific analytical history.
Proficient in working with a wide range of equipment and systems, including domestic hot and cold-water systems, steam systems, chillers, cooling towers, boilers, ice machines, reverse osmosis systems, and hydronic heating and chilled water systems.
Immediate availability to perform the work without operational disruption.
THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES
However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required timeframe.
RESPONSE INSTRUCTIONS
Submit capability statements no later than 1:00PM on June 20, 2026, to:
Ronald T. Heidemann
Contracting Officer
Email: ronald.heidemann@va.gov
Submissions must include:
UEI number and active SAM.gov status
Business size for NAICS 221310
Technical capability supporting all required tasks
Authorization to work on Sanipur and Buckman water equipment
Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this special notice is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct competitive procurement. A decision by the Government not to compete this action based on this notice is solely within the discretion of the Government
SAM REGISTRATION
Respondents must be registered and active in SAM.gov.
POSTING DURATION
This notice will remain active for 60 calendar days.
DISCLAIMER
This notice does not obligate the Government to award a contract. No solicitation is available at this time. Responses will be used solely to determine whether additional sources exist that could fulfill the requirement.
