SOURCES SOUGHT NOTICE
REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT
THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the requirements below. Responses to this notice will be used by the Government to make appropriate acquisition decisions.
DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).
RESPONSES TO THIS NOTICE:
Responses to this notice must be submitted to Israel Armenta via email at Israel.Armenta@va.gov . Telephone responses shall not be accepted.
Responses must be received no later than August 18, 2026, at 08:00 CST.
BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:
A. RESPONSES FOR ALL REQUIREMENT TYPES:
1. Company Name:
2. Company Address:
3. SAMS UEI:
4. Company POC:
5. Phone Number:
6. EMAIL:
7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
NAICS: 339112 NAICS SIZE STANDARD: 1000 Employees
8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?
a. If so, please provide the company name, company POC, and small business status (if available):
9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?
10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.
11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC); or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?
a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.
b. Are the products and/or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.
12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.
13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.
B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)
1. Is your company the manufacturer of the product(s) identified in this sources sought?
IF NOT:
a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.
b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?
c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.
d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:
1. The products your company provides are manufactured by a small business.
2. The total number of employees at your company does not exceed 1000.
3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.
4. Your company takes ownership/possession of the products in a manner consistent with industry standards.
2. Does your company offer comparable products other than the brand identified in this sources sought?
IF SO:
a. Do the products your company provide meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?
b. Please provide a factual comparison of your company s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.
3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 Commercial Items ?
4. What is the delivery/lead time of the products your company provides?
5. Are there scaled delivery/lead times with greater quantities? Please elaborate.
6. What is the current life cycle of the products your company provides?
7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies/schedule and estimated cost annual cost.
8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.
9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?
If Not:
a. Please provide the name of the country where the products are manufactured.
b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?
SOURCES SOUGHT DISCRIPTION:
The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide dental furniture in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 339112 with a size standard of 1000 employees.
REQUIREMENT:
STATEMENT OF WORK (SOW)
Department of Veterans Affairs- Jefferson Barracks SCI Clinic Restorative Therapies XciteV2
Introduction
The Department of Veterans Affairs St. Louis Health Care System is seeking a Restorative Therapies XciteV2 Clinical Station with Cart. Includes; Stimulation cable; Clinical Training; Initial electrodes included; 36 month manufacturer's warranty system to for SCI Clinic Building 52 Floor 2N100 @ #1 Jefferson Barracks Drive St. Louis, MO 63125.
Technical Capabilities-
Production timeline delivery by the end of September 2026.
Technical Specifications:
Height of cart: 29 45
Weight of cart: 32.5lbs
Weight of Xcite2: 6lbs
Usable work space: 30
Tablet: 10.5 Touch Screen
Project Requirement
Restorative Therapies XciteV2 Clinical Station with Cart and Stimulation cable;
Xcite2 equipment as specified by the client s requirements.
Delivery of equipment at the designated site(s).
Provision of training and documentation for end users and maintenance staff.
36 month Support for warranty and post-installation services as per contract terms.
Item required:
Restorative Therapies XciteV2 Clinical Station with Cart. Includes; Stimulation cable; Clinical Training; Initial electrodes included; 36 month manufacturer's warranty
Deliverables
Fully operational Xcite2 equipment.
Comprehensive installation and user documentation.
Training sessions for relevant personnel.
Warranty documentation and service support contacts.
Timeline
Project commencement will begin upon contract signature, with an estimated delivery by end of September 2026. Adjustments to the timeline may be made based on site readiness and equipment availability.
