Department of Veterans Affairs (VA)
Robley Rex VA Medical Center
Sources Sought Notice
Alaris pump onsite equipment management program
This Sources Sought Notice is for informational and planning purposes only and does not constitute a solicitation. Network Contracting Office 9 is seeking potential sources for Alaris pump onsite equipment management program. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.
The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide equipment that meets the following salient characteristics:
Description
Quantity
Base Year Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Option Year 1-Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Option Year 2-Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Option Year 3-Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Option Year 4-Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Option Year 5-Onsite Management Program
Alaris BD PCU Cleaning, Delivery, Pick-up, software tracking rounds-188 EA
Alaris BD LVP Cleaning, Delivery, Pick-up, software tracking rounds-376 EA
Alaris BD Syringe Cleaning, Delivery, Pick-up, software tracking rounds-12EA
Alaris BD PCA Cleaning, Delivery, Pick-up, software tracking rounds-28 EA
Alaris BD ETCO2 Cleaning, Delivery, Pick-up, software tracking rounds-29EA
1 Year
Each device type Pint-of-Care (PCU), Large Valume Pump (LVP), Syringe Pump Module ,Patient-Controlled Analgesia (PCA), End-TidalCO (EtCO ) has its own detailed procedure. Many steps require special tools, training technique. And careful handling to avoid damaging sensitive components such as the IUI connectors, sensors, drive mechanisms, and ports. What makes this work especially time-consuming and challenging is that they must require the following:
Clean and protect delicate connector pins using the correct alcohol and tools
Remain soil from internal parts without touching components that could be damage
Keep device fully wet with disinfectant for the full 3-minute kill-time
Remove all disinfectant residue to prevent sticking or malfunctioning
Follow multiple cycles and final inspection steps before the pump can go back into service
As an ISO 13485:2016 certified organization, all devices under our care are maintained according to industry leading standards for quality and patient safety. All equipment activity and service documentation is tracked in our enterprise software (Vityl), which enables us to proactively manage service and measure performance.
The information above is intended to be descriptive, and not restrictive, to indicate the quality of equipment that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested source can provide equipment that fulfills the required specifications.
If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:
The anticipated North American Industry Classification System (NAICS) code is 811210. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:
[ ] yes [ ] no - Small Business (SB)
[ ] yes [ ] no - HUBZone
[ ] yes [ ] no - Small Business 8(a)
[ ] yes [ ] no - Small Disadvantaged Business (SDB)
[ ] yes [ ] no - Women-Owned (WO) Small Business
[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no - Veteran Owned Small Business (VOSB)
[ ] yes [ ] no - Large Business
[ ] yes [ ] no - Other (please specify)
[ ] yes [ ] no Are you the Original Equipment Manufacturer (OEM)?
[ ] yes [ ] no If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?
[ ] yes [ ] no Is this service available on your GSA/FSS or other GWAC Contract?
If so, what is your contract number?_____________________
[ ] yes [ ] no Does your equipment conform to the Buy American Act and FAR 52.225-1?
52.225-1 Buy American-Supplies | Acquisition.GOV
[ ] yes [ ] no Does your company comply with the VA Notice of Limitations on Subcontracting VAAR 852.219-76?
Please include the following information:
Company Name:
POC:
UEI:
Address:
Email:
In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, experience etc.) to confirm the company s ability to meet the requirements outlined in this request.
Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Please submit your response to this RFI by August 6, 2026, at 10:00 AM Central Time via email to Christina.Lawrence2@va.gov, using 36C24926Q0328 as the subject line.
