Medical Courier Services // 355th Medical Group

NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12.2, Solicitation, Evaluation, and Award. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number is HT941026Q2039. It is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026 and Defense Federal Acquisition Regulation Supplement (DFARS) RFO Class Deviations change effective 01 February 2026. The North American Industry Classification System (NAICS) Code for this acquisition is 492110: Couriers and Express Delivery Services. The standard size is 1,500 (Number of Employees). The Product and Service Code (PSC) for this requirement is R602: support- administrative: courier/messenger. This is a 100% Small Business Set-aside. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for non-personal services.

Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following:

Courier service to provide specimen transport of approximately 7 to 8 specimens per day consisting of frozen, refrigerated, or ambient samples and supplies from the 355th Medical Group to the Veterans Administration (VA) Southern Arizona Health Care facility, 3601 S. 6th Avenue, Tucson, AZ. The contractor shall pick up specimens per PWS and make deliveries directly to the VA. Government personnel will notify the contractor at least one day in advance if services are not required on any specific day, and when Main Laboratory is scheduled for closure or when there is a change in clinic operation. Items required:

CLIN 0001: Medical Courier Services – Base

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2026 – 17 Oct 2027

Quantity: 12

Unit of Issue: Months

CLIN 0002: Medical Courier Services (On-Demand Unscheduled Pick-ups) – Base

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2026 – 17 Oct 2027

Quantity: 26

Unit of Issue: Each

CLIN 1001: Medical Courier Services – Option Year One (1)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2027 – 17 Oct 2028

Quantity: 12

Unit of Issue: Month

CLIN 1002: Medical Courier Services (On-Demand Unscheduled Pick-ups) – Option Yr One (1)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2027 – 17 Oct 2028

Quantity: 26

Unit of Issue: Each

CLIN 2001: Medical Courier Services – Option Year Two (2)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2028 – 17 Oct 2029

Quantity: 12

Unit of Issue: Month

CLIN 2002: Medical Courier Services (On-Demand Unscheduled Pick-ups) – Option Yr Two (2)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2028 – 17 Oct 2029

Quantity: 26

Unit of Issue: Each

CLIN 3001: Medical Courier Services – Option Year Three (3)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2029 – 17 Oct 2030

Quantity: 12

Unit of Issue: Month

CLIN 3002: Medical Courier Services (On-Demand Unscheduled Pick-ups) – Option Yr Three (3)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2029 – 17 Oct 2030

Quantity: 26

Unit of Issue: Each

CLIN 4001: Medical Courier Services – Option Year Four (4)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2030 – 17 Oct 2031

Quantity: 12

Unit of Issue: Month

CLIN 4001: Medical Courier Services (On-Demand Unscheduled Pick-ups) – Option Yr Four (4)

Location: 355th Medical Group, Davis-Monthan AFB, AZ

Period of Performance (PoP): 18 Oct 2030 – 17 Oct 2031

Quantity: 26

Unit of Issue: Each

The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.

All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to jimmy.k.ferrington.civ@health.mil no later than 1100 PDT on – 3 August 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.

Electronic Submission of Quotes:

Quotations shall be submitted electronically via email to jimmy.k.ferrington.civ@health.mil and sarah.l.gordon.civ@health.mil.

LATE SUBMISSIONS MAY NOT BE CONSIDERED.

It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure the quote’s timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes. Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government.

Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

Quotations must be received no later than 1100 PDT on 7 August 2026. Quotes shall be submitted electronically via email to jimmy.k.ferrington.civ@health.mil and sarah.l.gordon.civ@health.mil.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

1. DBIDS is the current system for access control verification and management for the Department of Defense (DoD).
2. DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/
3. For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784. For the Davis-Monthan Airforce Base: Craycroft Installation Access Control Point (IACP) / Visitor Control Center and can be reached by phone at (520) 228-3224 Pass & Badge Office.
4. Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/
5. Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

TRANSITION

The Contractor shall coordinate all phase-in activities with the incumbent contractor immediately upon contract award to ensure a seamless transition of services with no interruption to the Government’s business operations. During the last 30 days of contract performance, the Contractor shall also perform a transition with any successor contractor to facilitate an orderly phase-out and turnover of all contract requirements and performance to ensure a seamless transition of services with no interruption to the Government’s business operations.

APPLICABLE PROVISIONS AND CLAUSES

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at:

https://www.acquisition.gov/far-overhaul

https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

This acquisition incorporates by reference the following RFO provisions and clauses:

Provisions:

52.203-18  Prohibition on Contracting with Entities that Require Certain Internal

                  Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7    System for Award Management (OCT 2018)

52.219-1    Small Business Program Representations (Alt 1) (FEB 2024)

52.240-90  Security Prohibitions and Exclusions Representations and Certifications (DEC

                  2025)

Clauses:

52.203-19  Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-9    Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13  System for Award Management—Maintenance (OCT 2018)

52.209-6    Protecting the Government’s Interest When Subcontracting with Contractors

                  Debarred, Suspended, or Proposed for Debarment (JAN 2025)

52.209-10  Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.212-4    Contract Terms and Conditions—Commercial Products and Commercial Services

                  (NOV 2023)

52.219-6    Notice of Total Small Business Set-Aside (OCT 2020_ (DEVIATION 2020-O0008, Revision 2)

52.219-28  Postaward Small Business Program Rerepresentation (JAN 2025)

52.222-3    Convict Labor (JUN 2003)

52.222-36  Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-41  Service Contract Labor Standards (AUG 2018)

52.222-43  Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

                  (Multiple Year and Option Contracts) (AUG 2018)

52.222-50  Combating Trafficking in Persons (OCT 2025)

52.222-62  Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.222-90  Addressing DEI Discrimination by Federal Contractors

52.223-23  Sustainable Products and Services (DEVIATION) (MAR 2025)

52.224-3    Privacy Training (JAN 2017)

52.226-8    Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY

                  2024)

52.232-33  Payment by Electronic Funds Transfer—System for Award Management  (OCT

                  2018)

52.232-40  Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.233-3    Protest After Award (AUG 1996)

52.233-4    Applicable Law for Breach of Contract Claim (OCT 2004)

52.240-91  Security Prohibitions and Exclusions (DEC 2025)

52.240-93  Basic Safeguarding of Covered Contractor Information Systems (DEC 2025)

52.244-6    Subcontracts for Commercial Products and Commercial Services (OCT 2025)

The following additional DFARS RFO provisions and clauses applicable to this acquisition are incorporated by reference:

Provisions:

252.203-7005         Representation Relating to Compensation of Former DoD Officials (SEP 2022)

252.204-7024         Notice on the Use of the Supplier Performance Risk System (FEB 2026)

252.225-7055         Representation Regarding Business Operations with the Maduro Regime (MAY

                                                2022)

252.225-7059         Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

                               Region–Representation (JUN 2023)

        Clauses:

        252.203-7000        Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

        252.203-7002        Requirement to Inform Employees of Whistleblower Rights (SEP 2011)

        252.204-7020        NIST SP 800-171 DoD Assessment Requirements (NOV 2023)

        252.204-7021        Contractor Compliance with the Cybersecurity Maturity Model Certificate level Requirements (NOV 2025)

        252.204-7022        Expediting Contract Closeout (MAY 2021)

        252.225-7012        Preference for Certain Domestic Commodities (APR 2022)

        252.225-7056        Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023)

        252.225-7060        Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

                                                Region (JUN 2023)

        252.232-7003        Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

        252.232-7010        Levies on Contract Payments (DEC 2006)

        252.237-7010        Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

        252.244-7000        Subcontracts for Commercial Products or Commercial Services (JAN 2021)

        252.247-7023        Transportation of Supplies by Sea—Basic (FEB 2019)

The following FAR provisions and clauses incorporated by full text apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

1. North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition:
2. 1. Is set aside for small business and has a value above the simplified acquisition threshold;
   2. Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or
   3. Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

1. Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—
   1. The solicitation number;
   2. The time specified in the solicitation for receipt of offers;
   3. The name, address, and telephone number of the offeror;

1. 1. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

1. 1. Terms of any express warranty;

1. 1. Price and any discount terms;
   2. "Remit to" address, if different than mailing address;

1. 1. A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

1. 1. Acknowledgment of Solicitation Amendments;

1. 1. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
   2. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
2. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

1. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

1. Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.
2. Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

1. (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-
   1. If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or
   2. There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

1. 1. If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

1. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
2. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
3. Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

1. Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

1. Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.
2. Availability of requirements documents cited in the solicitation.

1. 1. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

1. 1. Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

1. 1. Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—
      1. Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

1. 1. 1. Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.
   2. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

1. Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.
2. [Reserved]

1. Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:
   1. The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.
   2. The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

1. 1. The overall ranking of all offerors, when any ranking was developed by the agency during source selection.
   2. A summary of the rationale for award;

1. 1. For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.
   2. Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

1. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. 1. Technical Acceptability
   2. Corporate Experience
   3. Transition and Schedule Approach
   4. Price
   5.  Past Performance

INSTRUCTIONS

Quoters are instructed to electronically submit their complete quote as follows:

Section

Instructions/Page Limits

File Name

Section I – General Information

1 page Portable Document Format (PDF) with .pdf file extension

CONTRACTORNAME_ADMIN

Section II – Technical Acceptability

2 pages (PDF) with .pdf file extension

CONTRATORNAME_TECH_ACCEPTABILITY

Section III – Corporate Experience

3 pages (PDF) with .pdf file extension

CONTRACTORNAME_CORPORATE_EXPERIENCE

Section IV – Price

Submit Exhibit A – Price Worksheet (Excel)

CONTRACTORNAME_PRICE_WORKSHEET

General Information: Quoter Business Name, Address, Cage and UEI Code (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Business based on applicable NAICS Code as provided above, FSS Information, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address).

Factor I - Technical Acceptability: Received quotes will be evaluated to determine if they comply with the attached Performance Work Statement.

• Offerors shall submit a work plan that outlines the offeror’s resources, equipment and staffing to be utilized in meeting the requirements in the Performance Work Statement (PWS). The work plan will be evaluated as to whether the offeror demonstrates in its work plan that it has the resources, equipment and staffing necessary to meet all requirements outlined in the Performance Work Statement. Offeror’s work plans will be evaluated to confirm the offeror has in-house resources, equipment and staffing to perform the required work.

Factor II – Corporate Experience: The Vendor shall submit up to three (3) project references using Attachment 3 – Corporate Experience Form to demonstrate its experience using the following criteria:

• Recency: To be considered recent, the cited projects must have occurred within the last five (5) years prior to the issuance date of this Request for Quote (RFQ).
• Relevance: To be considered relevant, cited projects must be similar in size, scope, and complexity to the requirements detailed in the solicitation’s Performance Work Statement (PWS). Note: If submitting experience as a subcontractor, the Vendor shall explicitly state the dollar value and scope of the work performed by its firm (not the total value of the prime contract).

Factor III - Transition and Schedule Approach:

The Vendor shall submit a detailed Technical Approach that clearly demonstrates:

1. 1. 1. Transition Plan: A realistic, executable schedule to transition existing operations and assume full performance no later than 18 October 2026.
      2. Operational Performance: The capability and resources required to consistently execute scheduled pickups throughout the contract performance.

Factor IV - Price: The Vendor shall submit complete pricing for each Contract Line Item Number (CLIN) in Exhibit A – Price Worksheet, to include the unit price, extended price, and total price in US Dollars ($) for the base period, option periods, and total contract pricing. Note: The Vendor shall ensure all applicable costs are included in the pricing.

Factor V- Past Performance: Past performance information shall not be submitted. The Government will evaluate information from Government sources.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Technical Acceptability, Corporate Experience, Transition and Schedule Approach, Price, and Past Performance will be used to evaluate quotes. The Vendor shall be registered in the System for Award Management (SAM). The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

EVALUATION FACTORS FOR AWARD

Factor I – Technical Acceptability: The Government will evaluate the quote to determine if the following requirements are met, to include all information required for a complete quote as defined in paragraph 2 above.

Quotes deemed unacceptable will not be further evaluated.

Factor II – Corporate Experience: The Government will evaluate the vendor’s overall corporate experience in providing recent and relevant services. Quotes that do not conform to the instructions listed above for this factor will be deemed unacceptable and will not be evaluated further.

Factor III - Transition and Schedule Approach: The Government will evaluate the feasibility of the Vendor’s transition schedule to assume full performance on 18 October 2026. The Government will evaluate the adequacy of the Vendor’s approach and resource capacity to reliably sustain required services throughout contract performance.

Factor IV- Price: The Government will evaluate the total price to determine if it is fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed price for all line items. The evaluated price will include the base period, all option periods under FAR 52.217-9. Prices shall include all labor, vehicles, fuel, insurance, supplies, fees, and other costs necessary to perform the PWS. The Government will evaluate quotes for award by adding the total price for all options to the base year total price. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise any option(s).

Factor V – The Government will evaluate information beginning with the lowest technically acceptable quote, by reviewing sources that may include, but are not limited to, information from Government personnel and information from sources such as the Supplier Performance Risk System (SPRS) and Contractor Performance Assessment Reporting System (CPARS).

(End of provision)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

1. The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

1. If the Government exercises this option, the extended contract shall be considered to include this option clause.
2. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of Clause)

                   52.222-42   Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

1. Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

1. Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
2. WAWF access. To access WAWF, the Contractor shall—

1. 1. Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

1. 1. Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

1. WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

1. WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
2. WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

1. 1. Document type. The Contractor shall submit payment requests using the following document type(s):
      1. For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

1. 1. 1. For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2 IN 1 SERVICES ONLY

1. 1. 1. For customary progress payments based on costs incurred, submit a progress payment request.

1. 1. 1. For performance based payments, submit a performance based payment request.
      2. For commercial financing, submit a commercial financing request.

1. 1. Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

1. 1. Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

HT9410

Admin DoDAAC

HT9410

Inspect By DoDAAC

N/A

Ship To Code

HT1165

Ship From Code

N/A

Mark For Code

N/A

Service Approver (DoDAAC)

HT1165

Service Acceptor (DoDAAC)

HT1165

Accept at Other DoDAAC

N/A

LPO DoDAAC

N/A

DCAA Auditor DoDAAC

N/A

Other DoDAAC(s)

N/A

1. 1. Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
   2. Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

1. WAWF point of contact. (POC info provided at time of award)

1. 1. The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

1. 1. Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The following Defense Health Agency (DHA) Procedures, Guidance, and Information (PGI) apply to this acquisition:

PD 03-03 Rev 000 - Improper Business Practices & Personal Conflicts of Interest – Enclosure 1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.[X] IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST

L.[X].1 The Offeror’s attention is directed to FAR, Part 3 and DFARS, Part 203, “Improper Business Practices and Personal Consultant Conflicts of Interest.”

L.[X].2 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)

1. Definition. “Covered DoD official” is defined in the clause at 252.203-7000, Requirements Relating to

Compensation of Former DoD Officials.

1. By submission of this offer, the offeror represents, to the best of its knowledge and belief, that all covered DoD officials employed by or otherwise receiving compensation from the offeror, and who are expected to undertake activities on behalf of the offeror for any resulting contract, are presently in compliance with all post-employment restrictions covered by 18 U.S.C. 207, 41 U.S.C. 2101-2107, and 5 CFR parts 2637 and 2641, including Federal Acquisition Regulation 3.104-2.

(End of provision)

L.[X].3 Use of Former DoD/Defense Health Agency (DHA) Employees and Uniformed Service Members in Proposal Preparation. The involvement of a former DoD/DHA employee/member in an offeror’s proposal preparation may give rise to an unfair competitive advantage or the appearance thereof, if the former DoD/DHA employee/ member acquired non-public, competitively-useful information in his or her former position. Such knowledge could include proprietary information of competitor’s performance on past or current contracts with similar requirements or source selection sensitive information pertaining to this procurement. Consequently, the Offeror must notify the Contracting Officer prior to the involvement in the proposal preparation by a former DoD/DHA employee/member reasonably expected to have had access to such information. Based on the notification, the Contracting Officer will make a determination whether involvement of the former DoD/DHA employee/member in proposal preparation could create an unfair competitive advantage or appearance thereof. The Contracting Officer will further determine whether any mitigation measures taken or proposed by the offeror are adequate to alleviate this concern or whether the offeror will be disqualified from the competition. Failure to comply with these procedures may result in the offeror’s disqualification for award.

(End of provision)

DHA PGI 211.106 PURCHASE DESCRIPTIONS FOR SERVICE CONTRACTS (April 4, 2014)

PROPER IDENTIFICATION OF CONTRACTOR PERSONNEL

1. 1. Contractors, including subcontractors at all tiers, shall provide for a clear distinction from Government personnel. Contractor employees shall not act, advertise, or presume to be Government employees, agents, or representatives. Contractor employees are required to appropriately identify themselves as contractor employees at all times, including in telephone conversations, formal and informal written correspondence, paper and electronic, and in any other situation where their actions could be construed as acts of Government officials, unless, in the judgment of the Government, no harm can come from failing to identify themselves. Contractor employees shall be introduced as contractor personnel and display distinguishing visible identification at all times whether in conversations, meetings, or other forms of communication with Government personnel.

1. 1. Contractor personnel, while performing in a contractor capacity, shall refrain from using their retired or reserve component military rank or title (if applicable) in written or verbal communications associated with the contracts for which they provide services.

1. 1. The Contractor shall incorporate the substance of this requirement in all subcontracts awarded under this contract.

(End of requirements language)

DHA PGI 233.103-90 AGENCY LEVEL PROTESTS (March 22, 2020)

An interested party filing a protest with Defense Health Agency (DHA) has the option of requesting review by either the Contracting Officer (CO) or an independent review Official (IRO), who is a DHA official at a level above the CO. Alternately, an interested party may request IRO review as an appeal of the CO’s protest decision.

Where applicable, an interested party must clearly state in the protest that IRO review is requested, and must specify the nature of the independent review sought – whether as an alternative to CO review or as an appeal of the CO’s decision.

Regardless of which review is requested, all protests must be complete and submitted to the CO within the timeframes specified in FAR Subpart 33.1.

(End of DHA language)

RFQ ATTACHMENTS

1. Performance Work Statement
2. Wage Determination (WD)# 2015-5473
3. Corporate Experience Form
4. Exhibit A – Price Worksheet

******* End of Combined Synopsis/Solicitation ********