The Department of Veterans Affairs, RPO-East NCO 7 located in Tuscaloosa, Alabama anticipates the award of a Firm-Fixed price VISN (7) Building 143 Dietetics Flooring Renovation Repair/Replace at Tuscaloosa VA Medical Center Contract as identified in the attached SOW: Georgia, South Carolina and Alabama. This service will be acquired in accordance with FAR 12 Simplified Procedures.
The requirement will be a TOTAL SDVOSB SET-ASIDE.
Statement of Work (SOW) information is attached for additional information.
The applicable North American Industry Classification System Code (NAICS) for this procurement is 238330: Other Electronic and Precision Equipment Repair and Maintenance. The Small Business Size Standards is $19 Million.
THIS PRESOLICITATION NOTICE IS NOT A REQUEST FOR QUOTE (RFQ). VENDORS SHOULD NOT SUBMIT FORMAL QUOTES UNTIL THE RFQ IS POSTED TO THE GENERAL PUBLIC. This notice is not to be construed as a commitment by the Government nor will the Government pay for the information resulting from this posting.
All interested parties shall have a current registration and current annual On-line Representation and Certifications Application (ORCA) in the System Award Management (SAM) database https://www.sam.gov at time of submission and award.
Points of Contact: Joseph E. Horn at Joseph.Horn@va.gov
STATEMENT OF WORK (SOW)
Tuscaloosa VA Medical Center
PROJECT TITLE:
Building 143 Dietetics Flooring Renovation Tuscaloosa VA Medical Center
PROJECT LOCATION:
Building 143 Dietetics Department
PURPOSE:
The purpose of this project is to replace and upgrade the existing flooring system within the Dietetics Department by installing a Sherwin-Williams Poly-Crete SLB seamless cementitious urethane flooring system, including integral cove base, to improve durability, sanitation, slip resistance, and maintainability within food service areas.
SCOPE OF WORK:
The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to complete the following:
Pre-Construction Activities
Conduct site verification and field measurements.
Coordinate project phasing with Nutrition and Food Services (NFS) staff and Contracting Officer Representative (COR).
Develop an Infection Control and Dust Mitigation Plan.
Provide negative air machines, Zip Wall containment systems, and dust control measures throughout the project.
EQUIPMENT DISCONNECT/RECONNECT:
The contractor shall:
Disconnect, remove, and relocate all movable kitchen equipment necessary to complete flooring installation.
Coordinate shutdowns with facility staff.
Provide qualified personnel to disconnect and reconnect:
Commercial ovens
Steam kettles
Dishwashers
Prep tables
Refrigeration equipment
Ice machines
Food service carts
Sinks
Serving line equipment
Other kitchen equipment as identified during site verification
Protect all equipment from damage during relocation.
Reinstall and reconnect all equipment following flooring installation.
Verify proper operation of all equipment before final acceptance.
Repair or replace any equipment damaged during removal, relocation, or reinstallation.
FLOORING INSTALLATION:
The contractor shall:
Remove existing floor coatings as necessary.
Prepare concrete substrate by grinding/scarifying to achieve CSP 3 4 profile.
Perform moisture testing.
Install Sherwin-Williams Poly-Crete SLB flooring system.
Install 6-inch integral cove base.
Install flooring in accordance with manufacturer specifications.
Follow approved phasing plan to maintain dietary operations.
QUALITY CONTROL:
The contractor shall:
Conduct daily inspections.
Ensure compliance with manufacturer installation requirements.
Maintain clean and safe work areas.
Perform final punch-list corrections.
FINAL ACCEPTANCE:
The contractor shall provide:
Manufacturer warranty documentation.
Product data sheets.
Maintenance recommendations.
Final inspection and operational verification of all reinstalled kitchen equipment.
DELIVERABLES:
Completed Poly-Crete SLB flooring system
6-inch integral cove base
Reconnected and operational kitchen equipment
Warranty documentation
Final inspection report
PERIOD OF PERFORMANCE:
365 Days from Notice to Proceed (NTP).
SAFETY:
Contractor provides proof that all employees have tested negative for Tuberculosis prior to arriving on campus. Contractor to provide proof that the Supervisor has completed the OSHA 30 course, and proof that all employees have completed the OSHA 10 course prior to arriving on campus.
IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:
The Contractor's FSE shall wear visible identification always while on the premises of the Tuscaloosa VA Medical Center. Contractor shall only park in the appropriate designated parking areas. Information on parking is available from the Tuscaloosa VA Medical Center Police Section. Tuscaloosa VA Medical Center will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any building at Tuscaloosa VA Medical Center. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.
OBTAINING A VA IDENTIFICATION BADGE:
Contractor shall contact the Contracting Officer s Representative (COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract.
SECURITY:
The Contractor shall ensure compliance by its employees with the security regulations of the Veteran s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer s Representative (COR) prior to starting work on this contract.
Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.
VA-designated employee shall provide escort in sensitive areas (e.g. patient areas, MACPAC, HAS, or any areas where sensitive information is kept) and in OIT areas.
SITE VISITS:
Site visits will be scheduled by the Contracting Officer and the COR. For any information, please contact the Contracting Officer or the POC below.
POC: Joseph.Horn@va.gov
RECORDS AND INFORMATION MANAGEMENT
Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures.
Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.
