ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||
INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||
INSPECTION AND ACCEPTANCE - SHORT VERSION|8|X||X||||||
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)||TBD|SPRMM1|TBD|TBD|TBD|TBD|||TBD|||||TBD|
MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE|1||
FIRST ARTICLE APPROVAL--CONTRACTOR TESTING (DEV 2026-O0042)(FEB 2026)|10|||||||||||
WARRANTY OF DATA-BASIC (DEVIATION 2026-O0035) (FEB 2026)|2|||
NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026)|1||
SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026)|7||||||||
SMALL BUSINESS PROGRAM REPRESENTATIONS (DEV 2026-O0037)(FEB 2026)|20|334220|1250|||||||||||||||||||
ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026))|13|X|X|X|||X||||||||
NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|
EVALUATION OF FIRST ARTICLE TESTING|3||||
This will be solicited as a Total Small Business Set-Aside.
1. All contractual documents (i.e. contracts, purchase orders, task orders,
Delivery orders, and modifications) related to the instant procurement are
considered to be "issued" by the government when copies are either deposited
in the mail, transmitted by facsimile, or sent by other electronic commerce
methods, such as email. The government's acceptance of the contractor's
proposal constitutes bilateral agreement to "issue" contractual documents as
detailed herein.
2. Drawings or technical data are/are not available for this item.
(If drawings are available, include remark under "For Drawings")
3. Delivery days_________ARO.
4. Offer valid for _____ days.
5. When submitting quotes via Electronic Data Interchange (EDI), make sure
you specify any exceptions (i.e. Mil specs/standards, packaging, Inspection
& Acceptance (I&A), packaging houses etc) or follow up with a hardcopy of
the exceptions. If nothing is indicated or received, award will be based
upon solicitation requirements. Changes or requests for changes after
award will have consideration costs deducted on modifications.
6. If you are not the manufacturer of the material you are offering, you MUST
state who the Original Equipment Manufacturer (OEM) is �Commercial and
Government Entity Code (CAGE) code� and the part number you are offering.
7. Please provide an email address for follow up communications.
____________________________________________________________
8. It is recommended that vendors provide contact information to NAVSUP Weapon
System Support (WSS) Mechanicsburg in order to receive automated notifications
from Navy Electronic Commerce Online (NECO) when contracts/modifications
are issued by Defense Logistics Agency (DLA) Weapons Support Mechanicsburg
and posted on Procurement Integrated Enterprise Environment (PIEE)
Electronic Data Access (EDA). To receive these notifications, contact:
NAVSUPWSS code 025, procurement systems design and contract support division
Via email at NAVSUPWSSITIMPHelpdesk@navy.mil. Please include the following
information with your request: CAGE code, company name, address and
Point-of-Contact (POC) with phone number and email address.
9. Contractors can view their orders, contracts and modifications at the
EDA web tool. This web tool is located at the PIEE website. It is
recommended that the contractor register for EDA at https://piee.eb.mil/.
Click on new user and registration.
Any order resulting from this Request for Quotation will require electronic
submittal of Invoice and Receiving Report (COMBO) through PIEE-WAWF.
10. The following DLA Procurement Notes are applicable to this requirement:
E06 Inspection and Acceptance at Source (JUN 2018)
11. INSPECTION OF MATERIAL WILL BE AT (CAGE & ADDRESS):
______________________________________________________________
INSPECTION OF PACKAGING AND FINAL ACCEPTANCE OF MATERIAL WILL BE AT (CAGE &
ADDRESS):
______________________________________________________________
12. UCF SECTION F PRODUCTION FACILITY CHANGES
(a) The performance of any of the work contracted for in any place other than
that named in the contract is prohibited unless specifically approved by the
Contracting Officer. Written requests for a change in production facilities
must be submitted in writing to the Contracting Officer. Changes inproduction
facilities may be approved, provided:
(1) Performance by small business or in labor surplus areas as required by
the contract will not be changed;
(2) The change will not cause a delay in delivery or necessitate a change in
the purchase description;
(3) The free on board (f.o.b.) point is not changed; and
(4) Each request is supported by a price reduction of $250.00 to cover the
Government's administrative costs to process the change.
(b) The Government reserves the right to deny approval even if these four
elements are met.
\
1. SCOPE
1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the ANTENNA , part of the ;AN/SPN-41, Aircraft Approach Control Radar; .
2. APPLICABLE DOCUMENTS
2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.
2.1.1 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made.
2.1.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.
2.1.3 The "Document Changes" section provides supersessions/changes to referenced documents.
2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order,
however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.
DRAWING DATA=101106 |00752| A| |D| | | |
DRAWING DATA=107700 |00752| M| |D| | | |
DRAWING DATA=107846 |00752| C| |D| | | |
DRAWING DATA=360306 |00752| A| |D| | | |
DRAWING DATA=362584 |00752| C| |D| | | |
DRAWING DATA=365889 |00752| A| |D| | | |
DRAWING DATA=366498 |00752| A| |D| | | |
DRAWING DATA=395265 |00752| F| |D| | | |
DRAWING DATA=395337 |00752| T| |D| | | |
DRAWING DATA=395337 |00752| C|DL |D| | | |
DRAWING DATA=395339 |00752| G| |D| | | |
DRAWING DATA=395494 |00752| B| |D| | | |
DRAWING DATA=395495 |00752| E| |D| | | |
DRAWING DATA=395496 |00752| E| |D| | | |
DRAWING DATA=395497 |00752| B| |D| | | |
DRAWING DATA=395569 |00752| A| |D| | | |
DRAWING DATA=395692 |00752| A| |D| | | |
DRAWING DATA=395860 |00752| A| |D| | | |
DRAWING DATA=395919 |00752| D| |D| | | |
DRAWING DATA=395921 |00752| E| |D| | | |
DRAWING DATA=396295 |00752| A| |D| | | |
DRAWING DATA=397527 |00752| A| |D| | | |
DRAWING DATA=397528 |00752| C| |D| | | |
DRAWING DATA=397529 |00752| -| |D| | | |
DRAWING DATA=397530 |00752| -| |D| | | |
DRAWING DATA=397595 |00752| -| |D| | | |
DRAWING DATA=397648 |00752| A| |D| | | |
DRAWING DATA=397649 |00752| -| |D| | | |
DRAWING DATA=397689 |00752| A| |D| | | |
DRAWING DATA=399581 |00752| -| |D| | | |
DRAWING DATA=88190 |00752| A| |D| | | |
DRAWING DATA=88203 |00752| B| |D| | | |
DRAWING DATA=980003 |00752| C| |D| | | |
DRAWING DATA=980006 |00752| -| |D| | | |
DRAWING DATA=980008 |00752| -| |D| | | |
DRAWING DATA=980024 |00752| T| |D| | | |
DRAWING DATA=980025 |00752| A| |D| | | |
DRAWING DATA=980035 |00752| P| |D| | | |
DRAWING DATA=980040 |00752| A| |D| | | |
DRAWING DATA=980300 |00752| A| |D| | | |
DRAWING DATA=981002 |00752| B| |D| | | |
DRAWING DATA=981208 |00752| B| |D| | | |
DRAWING DATA=981500 |00752| A| |D| | | |
DRAWING DATA=981501 |00752| A| |D| | | |
DRAWING DATA=981603 |00752| A|SP |D| | | |
DRAWING DATA=981605 |00752| B| |D| | | |
DRAWING DATA=981610 |00752| A| |D| | | |
DRAWING DATA=981811 |00752| E| |D| | | |
DRAWING DATA=985013 |00752| D| |D| | | |
DRAWING DATA=985207 |00752| E| |D| | | |
DRAWING DATA=985400 |00752| B| |D| | | |
DRAWING DATA=985500 |00752| C| |D| | | |
DRAWING DATA=985501 |00752| B| |D| | | |
DRAWING DATA=985505 |00752| A| |D| | | |
DRAWING DATA=985950 |00752| B| |D| | | |
DRAWING DATA=985951 |00752| D| |D| | | |
DRAWING DATA=985952 |00752| F| |D| | | |
DRAWING DATA=990010 |00752| E| |D| | | |
DRAWING DATA=990112 |00752| E| |D| | | |
DOCUMENT REF DATA=SSPC-25 | | | |910101|A| | |
DOCUMENT REF DATA=TT-L-32 | | |A |980814|A| 1| |
DOCUMENT REF DATA=QQ-P-35 | | |C |881028|A| | |
DOCUMENT REF DATA=FED-STD-66 | | |D |910118|A| | |
DOCUMENT REF DATA=MIL-W-85 | | |G |760420|A| | |
DOCUMENT REF DATA=A-A-113 | | |D |000502|A| | |
DOCUMENT REF DATA=MIL-STD-130 | | |K |000115|A| | |
DOCUMENT REF DATA=MIL-STD-171 | | |E |011119|A| |01|
DOCUMENT REF DATA=MIL-V-173 | | |C |870707|A| 2| |
DOCUMENT REF DATA=QQ-A-200 | | |E |911030|A| 1| |
DOCUMENT REF DATA=MIL-STD-202 | | |G |030718|A| |01|
DOCUMENT REF DATA=QQ-A-225 | | |G |900928|A| | |
DOCUMENT REF DATA=QQ-A-250 | | |F |780925|A| | |
DOCUMENT REF DATA=TT-T-266 | | |D |760330|A| | |
DOCUMENT REF DATA=RR-W-365 | | |A |800905|A| | |
DOCUMENT REF DATA=QQ-P-416 | | |F |000317|A| 3| |
DOCUMENT REF DATA=MIL-STD-453 | | |C |880909|A| |01|
DOCUMENT REF DATA=MIL-STD-454 | | |N |940922|A| |03|
DOCUMENT REF DATA=TT-E-485 | | |F |910225|A| 1| |
DOCUMENT REF DATA=TT-E-489 | | |J |940307|A| | | |Y|40 |940819
DOCUMENT REF DATA=TT-C-490 | | |D |930331|A| | |
DOCUMENT REF DATA=TT-E-527 | | |D |880606|A| | |
DOCUMENT REF DATA=TT-E-529 | | |G |880606|A| | | |Y|37 |990723
DOCUMENT REF DATA=FED-STD-595 | | |B |940111|A| |01|
DOCUMENT REF DATA=MIL-STD-645 | | |B |840217|A| | |
DOCUMENT REF DATA=TT-P-664 | | |D |880901|A| | | |Y|20 |940209
DOCUMENT REF DATA=MIL-STD-1595 | | |A |870730|A| | |
DOCUMENT REF DATA=TT-P-1757 | | |A |830926|A| | |
DOCUMENT REF DATA=MIL-STD-2175 | | |A |930825|A| | |
DOCUMENT REF DATA=MIL-STD-2219 | | | |881230|A| | |
DOCUMENT REF DATA=MIL-C-4150 | | |J |891129|A| | |
DOCUMENT REF DATA=MIL-E-5400 | | |T |920814|A| 3| |
DOCUMENT REF DATA=MIL-C-6781 | | |B |991215|A| 2| |
DOCUMENT REF DATA=MIL-M-7866 | | |C |911024|A| 1| |
DOCUMENT REF DATA=MIL-C-8507 | | |D |631223|A| | |
DOCUMENT REF DATA=MIL-A-8625 | | |F |030915|A| 1| |
DOCUMENT REF DATA=MIL-C-9084 | | |C |700609|A| 1| |
DOCUMENT REF DATA=MIL-STD-00453 | | |B |791113|A| | |
DOCUMENT REF DATA=MIL-F-14072 | | |D |901004|A| | |
DOCUMENT REF DATA=MS15795 | | |G |860710|A| | |
DOCUMENT REF DATA=MIL-P-15930 | | |C |811014|A| | |
DOCUMENT REF DATA=MIL-E-16400 | | |H |910618|A| 1| |
DOCUMENT REF DATA=MS16995 | | |H |980630|A| | |
DOCUMENT REF DATA=MS16996 | | |F |931124|A| | |
DOCUMENT REF DATA=MIL-T-19588 | | |A |690519|A| 1| |
DOCUMENT REF DATA=MIL-P-19834 | | |B |830713|A| 2| |
DOCUMENT REF DATA=MIL-T-21014 | | |D |911114|A| 1| |
DOCUMENT REF DATA=MS21209 | | |E |780221|A| | |
DOCUMENT REF DATA=MIL-S-22499 | | |C |900506|A| 1| |
DOCUMENT REF DATA=MIL-C-22750 | | |F |940531|A| | | |Y|4 |941014
DOCUMENT REF DATA=MIL-P-23377 | | |E |870707|A| 1| | |Y|15 |930726
DOCUMENT REF DATA=MIL-P-24423 | | | |000216|A| 1| |
DOCUMENT REF DATA=MIL-N-24687 | | |A |930514|F| | |
DOCUMENT REF DATA=MS33540 | | |J |920515|A| | |
DOCUMENT REF DATA=MS35338 | | |L |000120|A| | |
DOCUMENT REF DATA=MS35914 | | |F |770920|A| | |
DOCUMENT REF DATA=MIL-F-39025 | | | |650224|A| | |
DOCUMENT REF DATA=MIL-C-43616 | | |C |911028|A| 2| | |Y|16 |030115
DOCUMENT REF DATA=MIL-I-45916 | | |B |750724|A| | |
DOCUMENT REF DATA=MS51975 | | |D |940425|A| | |
DOCUMENT REF DATA=MIL-C-55409 | | | |770426|A| | |
DOCUMENT REF DATA=DI-CMAN-80194 | | | |860730|A| | |
DOCUMENT REF DATA=DI-CMAN-80195 | | | |860730|A| | |
DOCUMENT REF DATA=DI-CMAN-80196 | | | |860730|A| | |
DOCUMENT REF DATA=DI-NDTI-80603 | | | |880601|C| | |
DOCUMENT REF DATA=DI-NDTI-80809 | | |A |910325|C| | |
DOCUMENT REF DATA=ASTM-B26/B26M | | | |920515|A| | |
DOCUMENT REF DATA=A-A-2962 | | |A |001220|A| | |
DOCUMENT REF DATA=ASTM-D4066 | | | |940215|A| | |
DOCUMENT REF DATA=MIL-HDBK-454 | | |B |070415|A| | |
DOCUMENT REF DATA=AWS-A5.10 | | | |930510|A| | |
DOCUMENT REF DATA=ASTM-B633 | | | |850927|A| | |
DOCUMENT REF DATA=MIL-DTL-85 | | |J |060328|A| | |
DOCUMENT REF DATA=ISO9001 | | | |010417|A| | |
DOCUMENT REF DATA=ISO9002 | | | |010417|A| | |
DOCUMENT REF DATA=MIL-STD-973 | | | |000930|A| | |
DOCUMENT CHANGE DATA=L-T-90 |A-A-113
DOCUMENT CHANGE DATA=MIL-C-22543 |MIL-C-43616
DOCUMENT CHANGE DATA=MIL-C-490 |TT-C-490
DOCUMENT CHANGE DATA=MIL-C-6021 |MIL-STD-2175
DOCUMENT CHANGE DATA=MIL-E-4158 |MIL-STD-454
DOCUMENT CHANGE DATA=MIL-E-5556 |TT-E-527
DOCUMENT CHANGE DATA=MIL-F-8261 |NONE
DOCUMENT CHANGE DATA=MIL-L-6806 |TT-L-32
DOCUMENT CHANGE DATA=MIL-M-20693 |ASTM D4066
DOCUMENT CHANGE DATA=MIL-P-15929 |MIL-P-24441
DOCUMENT CHANGE DATA=MIL-P-6889 |TT-P-1757
DOCUMENT CHANGE DATA=MIL-P-8585 |TT-P-1757
DOCUMENT CHANGE DATA=MIL-STD-2000 |IPC J-STD-001
DOCUMENT CHANGE DATA=MIL-STD-453 |MIL-STD-00453
DOCUMENT CHANGE DATA=MIL-STD-454 |MIL-HDBK-454
DOCUMENT CHANGE DATA=MIL-T-19544 |TT-T-266
DOCUMENT CHANGE DATA=MIL-T-5021 |MIL-STD-1595
DOCUMENT CHANGE DATA=MIL-W-85 |MIL-DTL-85
DOCUMENT CHANGE DATA=MIL-W-8604 |MIL-STD-2219
DOCUMENT CHANGE DATA=MS16995 |NASM16995
DOCUMENT CHANGE DATA=MS16996 |NASM16996
DOCUMENT CHANGE DATA=MS21209 |NASM21209
DOCUMENT CHANGE DATA=QQ-A-601 |ASTM B26/B26M
DOCUMENT CHANGE DATA=QQ-R-566 |AWS A5.10
DOCUMENT CHANGE DATA=QQ-Z-325 |ASTM B633
DOCUMENT CHANGE DATA=TT-C-595 |FED-STD-595
DOCUMENT CHANGE DATA=TT-E-489 |A-A-2962
DOCUMENT CHANGE DATA=TT-E-527 |A-A-2962
DOCUMENT CHANGE DATA=TT-P-636 |TT-P-664
DOCUMENT CHANGE DATA=TT-P-664 |SSPC-25
3. REQUIREMENTS
3.1 Design, Manufacture, and Performance - Except as modified herein,
the ANTENNA furnished under this contract/purchase order shall meet the
design, manufacture, and performance requirements specified on drawing ;395337-2 ;
cage ;02591; .
3.2 Marking - This item shall be physically identified in accordance
with ;Mil-E-21981 and Mil-Std-130; .
3.3 Soldering - The requirements for soldered electrical and electronic assemblies shall conform to IPC J-STD-001, Class ;3; .
3.3.1 ;First article reports are only required. Testing and reports shall be performed at the manufacturing site, and submitted in accordance with the DD 1423 distribution. Reports should also be included for each customer order.;
3.4 Qualification Requirements - This item contains components that must be manufactured by a Government Qualified Products List (QPL) supplier.
3.5 Confirmation Of Nomenclature - Request for Confirmation Of Nomenclature shall be in accordance with the Contract Data Requirements List (DD Form 1423).
3.6 Assignment Of Serial Number - Request For Assignment Of Serial Number and Serial Number Prefix Letters shall be in accordance with the Contract Data Requirements List (DD Form 1423).
3.7 Approval Of Identification Plate Drawings - Request for Approval Of Identification Plate Drawings shall be in accordance with the Contract Data Requirements List (DD Form 1423).
3.8 Configuration Control in accordance with MIL-STD-973 Short Form procedures - The requirements of MIL-STD-973 are hereby invoked in the contract/purchase order. The tailoring notes stated in the order cited in paragraph 6.2.1.3 are stated below:
A. Considered, tailoring implemented
B. Automated processing and submittal is not required.
Interactive access to digital data is not required.
C. Configuration audits are not required.
D. Contractor's configuration management plan is not requried.
E. Configuration terminology development documentation is required.
F. Only paragraphs 5.3.3.2, 5.3.6.4, 5.3.6.7, 5.3.6.7.3 are required.
G. FCD is not required.
H. ACD and PCD is not required.
I. Not Applicable (NA) to this contract/purchase order.
J. NA to this contract/purchase order.
K. NA to this contract/purchase order.
L. Paragraph 5.3.6 with the exception of paragraph 5.3.6.5 and
5.3.6.7.1 are required.
M. Paragraph 5.3.6.6 and 5.3.6.6.2 are required.
N. Paragraph 5.3.6.6.1 is not required unless specifically cited
elsewhere in Section "C" of this contract/purchase order.
O. The marking requirement is stated elsewhere in Section "C" of this
contract/purchase order.
P. Interface requirements are as specified on the drawings provided
with this contract/purchase order or the primary equipment
performance MIL-SPEC or STD cited in Section "C" of this
contract/purchase order.
Q. NA to this contract/purchase order.
R. All Class I changes to either a Government owned Configuration
Identification (CI) or baseline configuration shall be submitted to
the Procurement Contracting Officer for review and subsequent
approval - conditional approval or disapproval. NDI, COTS, and PDI
items previously accepted by the Government shall be submitted as
above. This process does not excuse the contractor from initially
offering to the Government an item which meets the minimum
technical and operational requirements set forth in this contract/
purchase order.
S. Preliminary Change Notices and Advance Change Study Notices are not
required.
T. NA to this contract/purchase order.
U. and V. Class II Engineering Change Proposal (ECP) may be carried
through provided the Government QAR reviews and concurs with the
classification review which resulted in the ECP being classified as
Class II.
W. Paragraph 5.4.3 is required.
X. Paragraph 5.4.4 is required.
Y. NORS are not required for this contract/purchase order.
Z. Short Form procedures are allowed.
AA. Paragraph 5.5.2 is not required for this contract/purchase order.
AB. Paragraph 5.5.7 is not required for this contract/purchase order.
AC. Paragraph 5.5.8 is not required for this contract/purchase order.
AD. Paragraph 5.6.2 is not required for this contract/purchase order.
AE. Paragarph 5.6.3 is not required for this contract/purchase order.
AF. Paragraph 5.4.2.2.3.2b is not required for this contract/purchase
order.
3.8.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until
another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted,
the date of the granting of the authorization, and the name of the granting authority.
Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below.
The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788.
Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor.
4. QUALITY ASSURANCE
4.1 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any
inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance
does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material.
4.2 Records - Records of all inspection work by the Contractor shall be kept complete and available to the Government during the performance of contract/purchase order and for a period of 365 calendar days after final delivery of supplies.
4.3 Inspection System Requirements - The supplier shall provide and maintain an inspection/quality system acceptable to the Government. The inspection system requirements for this contract/purchase order shall be in accordance with MIL-I-45208. Suppliers
certified to perform under ISO 9001 or ISO 9002 are granted permission to utilize the one desired in lieu of MIL-I-45208.
4.4 Visual, Dimensional, Mechanical Examination - Each ANTENNA shall be 100% inspected in accordance with ;approved test procedure; .
4.5 Electrical Performance Test - Each ANTENNA shall be 100% tested in accordance with ;approved test procedure; .
4.6 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,
the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the
specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.
5. PACKAGING
5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below.
MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE
6. NOTES
6.1 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information
contained on those documents and drawings.
There are 7 (seven) seperate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:
A... approved for public release; distribution is unlimited.
B... distribution authorized to US Governments agencies only.
C... distribution authorized to US Government agencies and their contractors.
D... distribution authorized to DoD and DoD contractors only.
E... distribution authorized to DoD Components only.
F... further distribution only as directed by Commander, Naval Sea
Systems Command, code 09T.
X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical
data in accordance with OPNAVINST 5510.161.
6.2 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of
abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423.
Block A: Is the actual contract line item no.
Block B: Is the actual collective physical list of the deliverable item(s)
which are part of the total requirement of the contract/purchase
order.
Block C: Is the category of data required, TDP is defined
in MIL-T-31000. TM is defined in Part 1X, Section B
of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's
included in our solicitations meet the requirement of TDP as
NAVICP does not regularly purchase only Technical Manuals without
purchasing hardware and related TDP software. Therefore,
most NAVICP DD Form 1423 category code will be TDP.
Block D: Is the name of the parent system, next higher assembly, or the item
being purchased.
Block E: Is the purchase request number, request for proposal number,
invitation for bid number or another number for tracking and
monitoring purposes.
Block F: Is the successful offerors name and or cage code.
Block G: Is the name of the individual and or the code/activity of the
individual who prepared the DD Form 1423 and included the
requirement in the Technical Data Package (TDP).
Block H: Self explanatory.
Block I: Is the name and signature of the individual who approved the content
and the need for inclusion of the DD Form 1423 in the TDP.
Block J: Self explanatory.
Block 1: Is the Exhibit Line Item Number (ELIN).
Block 2: Is the title of the data item cited in Block 4.
Block 3: Is the subtitle of the data item cited in Block 4 and is used if
the title requires clarification.
Block 4: Is the actual Data Item Description (DID) number or the actual
Technical Manual Contract Requirements Number. In the event
the DD Form 1423 is requiring a technical manual the numbered
TMCR will be an attachment to the contract/purchase order.
Block 5: Is the section and paragraph area, where the requirement
statement for the DD Form 1423 will be found.
Block 6: Is the activity that will inform the contractor of approval,
conditional approval or disapproval of the deliverable item.
Block 7: Is a code which designates authority for inspection and
acceptance of the deliverable item. The definition of the
codes is as follows:
DD Form 250 Code Inspection Acceptance
SS (1) (2)
DD (3) (4)
SD (1) (4)
DS (3) (5)
LT (6) (7)
NO (8) (8)
XX (9) (9)
(1) Inspection at source.
(2) Acceptance at source.
(3) No inspection performed at source. Final inspection
performance at destination.
(4) Acceptance at destination.
(5) Acceptance at source. Acceptance based on written
approval from the Contract Officer.
(6) Letter of transmittal only. LT should not be used when
inspection is required. The data is sent by the
contractor directly to the personnel listed in Block 14
of the DD Form 1423. LT is used when the contracting
agency does not desire to have a DD Form 250 for each
and every piece of data developed by the contractor.
The only other authorized use of LT is the special
case where the contracting agency does not desire to
have separate DD Forms 250 but desires to have a
Government quality assurance representative perform
inspection. The Government quality assurance
representative shall be listed on the distribution
in Block 14 and requested to provide comments via
the quality assurance letter of inspection.
Use of the symbol LT is not authorized for data comprising
final delivery of Technical Data Package of for Technical
Manuals. (LT may, however, be used for delivery of
preliminary TDP's or TM's).
(7) As specified in Block 8 of the DD Form 1423.
(8) No inspection or acceptance required. No DD Form 250 or
letter of transmittal required.
Use of the symbol NO is not authorized for data comprising
Technical Data Packages or for Technical Manuals.
(9) Inspection and acceptance requirements specified elsewhere
in the contract.
Block 8: Is the approval code - Items of critical data requiring
specific advanced written approval prior to distribution of
the final data item will be identified by placing an "A"
in this field. This data item requires submission of a
preliminary draft prior to publication of a final document.
When a preliminary draft is required, Block 16 of the DD
Form 1423 will show length of time required for Government
approval/disapproval and subsequent turn-around time for the
contractor to resubmit the data after Government
approval/disapproval has been issued. Block 16 will also
indicate the extent of the approval requirements, e.g.,
approval of technical content and/or format.
Block 9: Is the distribution statement code which explains how the
Government can circulate the deliverable item. The definition
of codes A, B, C, D, E, F or X is as follows:
A. Distribution of the item is unrestricted.
B. Distribution of the item is limited to agencies only.
C. Distribution of the item is limited to contractors with
a cage code and have a DD Form 2345 on file with the
Defense Logistics Service Center (DLSC) Battle Creek,
Mich. or Government activities.
D. Distribution of the item is limited to DOD activities
and DOD contractors only.
E. Distribution of the item is limited to DOD components
only.
F. Distribution of the item is restricted from Foreign
Nations and Forign Nationals.
Block 10: Is the frequency which the deliverable item is expected to
be delivered to the Government. The abbreviations and
their meaning.
ANNLY Annually
ASGEN As generated
ASREQ As required
BI-MO Every two months
BI-WE Every two weeks
DAILY Daily
DFDEL Deferred Delivery
MTHLY Monthly
ONE/R One time with revisions
QRTLY Quarterly
SEMIA Every six months
WEKLY Weekly
XTIME Number of times to be submitted
(1time, 2times...9times)
Use of these codes requires further explanation in Block 16
to provide the contractor with guidance necessary to accurately
price the deliverable data item.
Other abbreviations not appearing on the above list may on
occasion be used in Block 10 of the DD Form 1423. When other
abbreviations are used they will be fully explained in Block 16
of the DD Form 1423.
Block 11: Is the last calendar date, expressed in year/month/day
format, the deliverable item is to be received by the
requiring office cited in Block 6 of the DD Form 1423
for an item with a Block 10 entry indication a single
delivery. If the item is to be submitted multiple
times, the number stated is the number of calendar days
after the frequency cited in Block 10 the item is to be
received by the requiring office cited in Block 6 of the
DD Form 1423. On occasion the deliverable item will be
required to be submitted prior to the end of the frequency
cited in Block 6. In that event the requirement will be
fully explained in Block 16 of the DD Form 1423.
Block 12: Is the date of first submission of the deliverable item to
the requiring office (Block 4) expressed in
year/month/day format. The abbreviations and their
meaning are as follows:
ASGEN As generated
ASREQ As required
DAC Days after contract date
DFDEL Deferred Delivery
EOC End of contract
EOM End of month
EOQ End of quarter
Specific instructions for these requirements will be provided in
Block 16. If the deliverable item is constrained by a specific
event or milestone the constraint will be fully explained in Block 16
of the DD Form 1423. "As generated", "As required", and "Deferred
Delivery" will always be fully explained in Block 16.
Block 13: Is the date of subsequent submission of the deliverable item, after
the initial submission. Subsequent submission is only used to
indicate the specific time period. The data is required when
Block 10 of the DD Form 1423 indicates multiple delivery is
required. This does not apply to resubmission of a deliverable
item that has been reviewed by the requiring office and determined
to be only conditionally acceptable or unacceptable.
Block 14a: Will contain the activity name(s) where the deliverable item is to
be sent. If the activity is other than DCMC or NSPCC the full
name, address (including code) will be specified. That specific
information will be located in Block 16 of the DD Form 1423.
Block 14b: Is the number of copies of draft and or final copies to
be submitted. When final "Repro" copies ar to be submitted
Block 16 will clarify the type of Repro copies required.
(e.g., vellum, negative, etc.)
Block 15: Is the total of each type of copies to be submitted as required
by Block 14.
Block 16: Is the block used to provide additional or clarifying information
Blocks 1 through 15. This block is also the only area used to
tailor the document listed in Block 4. Only deletions to the
minimum requirements stated in the document in Block 4 are
allowed. Block 16 may also be used to specify the medium for
delivery of the data.
Block 17: Is the block where the bidder or offerer is to enter the
appropriate price group. The price group are defines as follows:
A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this
type of data to perform the rest of the contract. Price
would be based on identifiable direct costs, overhead, General
and Administrative (G&A) and profit.
B. Group II - Data essential to contract performance which must be
reworked or amended to conform to Government requirements.
The price for data in this group would be based on the direct
cost to convert the original data to meet Government needs and
to deliver it, plus allocable overhead, G&A and profit.
C. Group III - Data which the contractor must develop for his own
use and which requires no substantial change to conform to
Government requirements regarding depth of content, format,
frequency of submittal, preparation, and quality of data. Only
the costs of reproducing, handling and delivery, plus overhead,
G&A and profit, are considered inpricing data in this group.
D. Group IV - Data which the contractor has developed as part
of his commercial business. Not much of this data is required
and the cost is insignificant. The item should normally
becoded "no charge." An example is a brochure or brief manual
developed for commercial application which will be acquired
in small quantities, and the added cost is too small to justify
the expense of computing the charge that otherwise would go
with the acquisition.
Block 18: Enter the total estimated price equal to that portion of the total
price which is estimated to be attributable to the production
or development for the government of that ITEM OF DATA. THE
ENTRY "N/C" FOR "NO CHARGE" is acceptable.
6.3 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)
(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/
A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.
B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.
C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:
Commander, Indian Head Division, Naval Surface Warfare Center
Code 8410P, 101 Strauss Avenue
Indian Head, MD 20640-5035
D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for
certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.
E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:
Contracting Officer
NAVSUP-WSS
Code 87321
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:
Commanding Officer
NAVSUP-WSS
Code 009
5450 Carlisle Pike
P.O. Box 2020
Mechanicsburg, Pa. 17055-0788
G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:
Commanding Officer
NAVSUP-WSS
Code 1 Support Branch
700 Robbins Avenue
Philadelphia, Pa. 19111-5094
H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.
6.4 Notice To Distributors/Offerors - Consideration for award of contract shall be given only to authorized distributors of the original manufacturer's item represented in this solicitation. If you desire to be considered as a potential source for award of
this contract, proof of being an authorized distributor shall be provided on company letterhead signed by a responsible company official and sent with your offer to the Procurement Contracting Officer.
DATE OF FIRST SUBMISSION=060 DAC
Block 4 - Format and contents shall be in accordance with MIL-E-21981B.
Block 7, 14 - Letter of transmittal shall also include requirements under DID numbers DI-CMAN-80195 and 80196.
Block 14: Submit one copy of contract with the letters of transmittal to Naval Surface Warfare Center, Documentation Division (8410M), 101 Strauss Avenue, Indian Head, MD 20640-5035.
DATE OF FIRST SUBMISSION=060 DAC
Block 4 - Format and contents shall be in accordance with MIL-E-21981B.
Block 7, 14 - Letter of transmittal shall also include requirements under DID numbers DI-CMAN-80194 and 80196.
DATE OF FIRST SUBMISSION=060 DAC
Block 4 - Format and contents shall be in accordance with MIL-E-21981B.
Block 7, 14 - Letter of transmittal shall also include requirements under DID numbers DI-CMAN-80194 and 195.
DATE OF FIRST SUBMISSION=060 DAC
Block 12 - Resubmit no later than ;45 (Testing report shall be in PDF Format).; days after disapproval.
DATE OF FIRST SUBMISSION=210 DAC
Block 12 - Production will not be authorized until First Article Test Report has been approved.
Block 12 - Resubmit no later than ;45; days after disapproval.
