4240--Portable FTIR Multi-gas Analyzer

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 334513 (size standard of 750 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Department of Veterans Affairs (VA) is seeking sources capable of providing a Portable Fourier Transform Infrared (FTIR) multi-gas analyzer equivalent to GASMET Model GT5000-HS Kit Terra to support hazardous substance release response, exposure assessment, and air monitoring operations. Background: The Department of Veterans Affairs San Diego Healthcare System Environment Health & Safety (EH&S) Service requires acquisition of a Portable Fourier Transform Infrared (FTIR) multi-gas analyzer equivalent to GASMET Model GT5000-HS Kit Terra to support hazardous substance release response, exposure assessment, and air monitoring operations. The portable multi-gas analyzer allows for timely, field-capable identification and measurement of known and unknown airborne chemicals during emergency spills, releases, and other potentially hazardous exposure events that may occur within the medical center environment. The analyzer shall provide field deployable, quantitative measurement of multiple gases simultaneously and capability to identify unknown gases using a large spectral library. Deliverables: CLIN Description Qty UOM 0001 Portable FTIR Multi-Gas Analyzer equivalent to Gasmet Model GT5000 Terra Product# GT5000 1 EA Salient Characteristics Must be a self-contained FTIR gas analyzer that uses mid infrared spectroscopy to measure multiple gas species simultaneously. The analyzer must include an integrated gas sample cell and sampling pump to draw gas samples without reliance on external analyzer racks, trailers, or separate benchtop spectrometers. The analyzer must be furnished as a complete field kit, including analyzer, power supply/charger, sampling hose, filters, and carry/transport case suitable for deployment for one operator. The analyzer software must include configuration features suitable for industrial hygiene, confined spaces, environmental exposure, and anesthetic gas monitoring applications. The analyzer must be capable of simultaneously quantifying no less than 40 distinct gas species in a single measurement cycle. The analyzer must provide real-time numerical concentration redout for each configured gas in appropriate units and must be capable of logging these data for post processing and reporting. For common toxic industrial gases (CO, CO , NO, NO , SO , HCl, HF, NH , selected VOCs), the system must achieve minimum detection limits in the low ppm range or better, suitable for occupational and environmental exposure assessments. The instrument must include an integrated spectral library of infrared reference spectra covering a minimum of 3,000 distinct gas compounds to relevant to industrial hygiene, combustion products, toxic industrial chemicals, and VOCs. The system must provide an automated library research function capable of comparing acquired spectra to the onboard spectral library and return best match candidates, to identify unknown gases in the field. The analyzer software system must allow addition or updates of reference spectra to expand or refine the library over the life of the instrument as necessary. The analyzer must be portable and suitable for one-person carry; the total system weight (including integrated analyzer) must not exceed 25 pounds (or 11.5 kg). The analyzer must be battery powered, capable of a minimum of 3 hours of continuous operation under normal monitoring conditions on an internal or external rechargeable battery pack. The system must include an AC power supply and charger compatible with standard U.S. mains power and shall allow operation from AC power when available. The analyzer system must be housed in a rugged enclosure suitable for field use and provide environmental resistance appropriate for industrial field conditions, including protection against dust, moisture, and physical shock, including routine transport in vehicles and movement through hospitals, campus, and industrial areas. The analyzer must have a minimum ingress protection rating equivalent to IP54 (protection against dust and water splashing from any direction) or better, or equivalent documented environmental rating demonstrating splays resistance and dust protection. The analyzer must operate within an ambient temperature range appropriate for outdoor conditions and indoor industrial and hospital environments, must be documented by manufacturer specifications. The analyzer must support connection of field sampling accessories, including at a minimum flexible sampling hoses/tubing, filters, and probes for stack, container, and confined space. The analyzer must provide a graphical interface such as onboard display or external tablet or laptop for configuration, start/stop of measurement, viewing real-time concentration, and performing library searches. The analyzer must include a data logging function with non-volatile storage to enable retrieval of historical concentration and spectral data for reporting, regulatory documentation, and retrospective analysis. The analyzer must support data export via USB, Ethernet, or wireless interface for integration into reports and records. The analyzer must allow remote control and monitoring via externa devices such as tablet or laptop provided as part of the kit or compatible with the contractor s software. General Requirements: The contractor must provide operating training (in person or virtual) to VA staff to safely operate, configure, and interpret data from the analyzer for routine monitoring and incident response. The contractor must supply operator and service manuals, including instruction for calibration, routine maintenance, troubleshooting, and data export. The analyzer system must come with a minimum 1-year warranty at no additional cost to the Government. Delivery Address: VA San Diego Healthcare System 3350 La Jolla Village Drive, San Diego, CA 92161 The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, April 7, 2026, by 10AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.