IRS Audio-Visual (AV) and Video Teleconferencing (VTC) Enterprise Systems Integration, Support, and Maintenance Master IDIQ

Description

The Department of the Treasury, Internal Revenue Service (IRS), Office of Procurement Operations, is issuing this Structured Request for Proposal (RFP) to establish up to three (3) Multiple-Award Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. The vehicle will provide turn-key, interoperable, OEM-supported solutions encompassing audio-visual/video teleconferencing equipment procurement, installation, staging, maintenance, troubleshooting, and technology refresh cycles across approximately 410 existing conference rooms nationwide.

This acquisition is competed openly as a 100% Total Small Business Set-Aside under NAICS code 541519. The total maximum ordering value across all orders issued under this Master IDIQ shall not exceed $24,746,987.96 over the 5-year lifecycle.

Important Two-Phase Submission Instructions:
This procurement enforces strict, chronological phase-gate boundaries in accordance with RFO 52.412-1:

PHASE 1 SUBMISSIONS CLOSE: Monday, September 14, 2026, at 5:00 PM EST. Offerors must submit Volume I (Brand Authorizations and Cybersecurity Addendum) and native Excel Attachment #3 (Limitations on Subcontracting 51% Prime Math and 4-Lifecycle Technical Certification Matrix). Flat PDFs or image captures of spreadsheets will be instantly disqualified.
PHASE 2 INVITATION WINDOW: Only those vendors who successfully clear the binary Phase 1 gate will receive a formal Invitation Notice via email on or before Monday, September 21, 2026, at 5:00 PM EST, authorizing them to participate in Phase 2.
PHASE 2 SUBMISSIONS CLOSE: Monday, October 12, 2026, at 5:00 PM EST. Invited primes will submit a Blinded Volume II Technical Narrative (anonymized answering 9 PWS items), Volume III Past Performance, and Volume IV Price Proposal (native Excel Attachment #1 Only).

Discussions and Negotiations:
In strict compliance with FAR Part 15 and RFO commercial streaming guidelines, the Government intends to evaluate proposals and award contracts based on initial submissions without conducting formal pre-award discussions or establishing a competitive range. Bidders are cautioned that they will have no opportunity to correct mathematical errors or fill in missing fields later.

Attachments:
For complete instructions regarding submission formatting, detailed performance work statements (PWS), information security/clearance controls (Pub 4812 / IRM), and evaluation matrices, please download and review all formal PDF and native Excel attachments uploaded to this notice.

Contracting Officer / Source Selection Authority: Michelle McGibbon
Primary Contact Email: michelle.m.mcgibbon@irs.gov

Classifications

NAICS

541519

Other Computer Related Services

54├Professional, Scientific, and Technical Services

541├Professional, Scientific, and Technical Services

5415├Computer Systems Design and Related Services

54151├Computer Systems Design and Related Services

541519└Other Computer Related Services

PSC

7E20

IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)

7├IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS

7E├IT AND TELECOM - END USER

7E20└Hardware, software, and other equipment for end user client computing including Tier 1 and 2 help/service desk, deskside support, adds/moves/changes, workspace technical support, audio/video (A/V, VTC) conferencing, workspace, collaboration and productivity software, printers and other central printing or output needs. A/V and VTC includes equipment typically used in conference rooms and dedicated telepresence rooms to enable workforce communications. Workspace includes physical desktops, laptops, thin client, and peripherals (monitors, mouses, keyboards). Helpdesk and Deskside support includes hardware, software and equipment needed to troubleshoot, repair, and manage client computing devices. Collaboration and productivity software includes tools used to author, create, collaborate and share documents and other content.

Set-Aside

SBA

Total Small Business Set-Aside (FAR 19.5)

Documents

Primary Contact

Secondary Contact