6350--Electronic Card Access Control System

This Sources Sought Notice is for The Central Virginia VA Health Care System, Department of Veterans Affairs: 1201 Broad Rock Blvd, Richmond VA 23249 to determine sources for ELECTRONIC CARD ACCESS CONTROL SYSTEM. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. This is not a request for bids, quotes, or proposals. All responsible sources must submit a capability statement addressing their capabilities, capacity, place of manufacture, and location which shall be considered by the agency.   This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.   Interested parties submitting a response to this inquiry must include the following information: Capability statement Name and address of company NAICS Code SAM.gov UEI number Business size (large, small, VOSB, or SDVOSB) Place of manufacture (if the requirement involves supplies) Identify applicable socioeconomic categories and any pertinent information which demonstrates the firm s ability to meet the above requirement An authorized distributor letter if the interested party is not the manufacturer Work includes: Removal of existing Securitas hotel-style locking systems. Installation and programming of new electronic access control systems for: Guest rooms Office spaces Perimeter doors Integration and programming to enable staff to create, replace, and manage access cards. Implementation of monitoring/reporting features for security tracking. Any patching and cosmetic touch-up resulting from equipment removal or installation. 5. Specific Tasks. Pre-Installation and Site Preparation Contractor to schedule and coordinate access to all designated work areas during normal business hours (Monday-Friday, 8am 5pm). Contractor to verify existing infrastructure and electrical receptacles. Owner to provide 120 VAC 60 Hz electrical receptacles at designated locations, all conduit and electrical stub-up, provision of mounting space for equipment, battery backup and surge protection, access to wire chases and above ceiling areas, phone lines for device communication), network ports and IP address for access control panels, and interface with fire alarm system. Removal of Existing Systems Safely remove old Securitas hotel-style locking hardware and components from guest room doors, office spaces, and perimeter doors. Installation of New Access Control System Install new electronic card access, locking hardware and associated components on all identified doors. Install piezo sounder and relay boards as required for system operation and security features. Troubleshoot and restore power to control units as necessary. Programming and Testing Program access control panels, card printers, and enrollment stations. Test system functions, including card issuance, access logging, and monitoring features. Adjust system parameters to meet VA security requirements and operational needs. Training Provide training to VA Fisher House staff on system use, card creation, access monitoring, and troubleshooting. Documentation Furnish technical documentation on installed systems, including user guides, maintenance procedures, and as-built schematics. Work includes: Removal of existing Securitas hotel-style locking systems. Installation and programming of new electronic access control systems for: Guest rooms Office spaces Perimeter doors Integration and programming to enable staff to create, replace, and manage access cards. Implementation of monitoring/reporting features for security tracking. Any patching and cosmetic touch-up resulting from equipment removal or installation. 5. Specific Tasks. Pre-Installation and Site Preparation Contractor to schedule and coordinate access to all designated work areas during normal business hours (Monday-Friday, 8am 5pm). Contractor to verify existing infrastructure and electrical receptacles. Owner to provide 120 VAC 60 Hz electrical receptacles at designated locations, all conduit and electrical stub-up, provision of mounting space for equipment, battery backup and surge protection, access to wire chases and above ceiling areas, phone lines for device communication), network ports and IP address for access control panels, and interface with fire alarm system. Removal of Existing Systems Safely remove old Securitas hotel-style locking hardware and components from guest room doors, office spaces, and perimeter doors. Installation of New Access Control System Install new electronic card access, locking hardware and associated components on all identified doors. Install piezo sounder and relay boards as required for system operation and security features. Troubleshoot and restore power to control units as necessary. Programming and Testing Program access control panels, card printers, and enrollment stations. Test system functions, including card issuance, access logging, and monitoring features. Adjust system parameters to meet VA security requirements and operational needs. Training Provide training to VA Fisher House staff on system use, card creation, access monitoring, and troubleshooting. Documentation Furnish technical documentation on installed systems, including user guides, maintenance procedures, and as-built schematics. Salient characteristics: Functions to be performed: Purchase replacement Access Control System for the Fisher Houses 1 and 2 Performance required: Replacement Access Control System is required for Fisher Houses 1 and 2. Essential physical characteristics; Dimensions (if applicable): must be/have: Check-in Stations Maximum 2 Basic offline. Server Device Kit Portable Handheld Supports RFID and Bluetooth Compatible with Vionline and Vostio platform Radio Frequency Identification (RFID) key fob 2k Blue Multi-application Smart guest key fob EAL 5+ Common Criteria Certification Waterproof No battery required Backward compatible Upgrade to 128-bit AES security Secure end-to-end communication channel for over the air RFID Key fob 4k Black 128-bit AES Encription Programmable Industrial grade plastic Waterproof Encoding of multiple applications Non-pritable RFID Construction Keys Supports card types: Mifare UL EV1 Mifare UL AES Mifare Plus EV1/EV2 (2K/4K) Desfire EV2 (4K/8k) Desfire EV3 (4K/8K) 320 x 240 Color Display Audio user feedback Touch interface Mounting: horizontal or vertical Supports systems: Vostio Visionline from version 1.30 or higher Ethernet (RJ45 Connection) RFID Encoder With cables Radio Frequency (RF) Network Equipment Enterprise Solution Lockset Classic Straight Satin Chrome Right hand (RH) Without cylinder hole Lockset Classic Straight Satin Chrom Right hand reverse (RHR) Without cylinder hole Lockset Classic Straight Satin Chrome RHR Without cylinder hole Lockset Classic Straight Satin Chrome LH Without cylinder hole Exterior Remote Option Plate Remote Reader Rain Shield Single gang Dimensions: 5 29/32-inch x 4 3/32-inch x 3 5/32 inch Black Surface mount High impact, UV-Stabilized or durable ABS plastic Guards against rain, snow, dust and direct sunlight Remote Reader Side Mount With Hood Snap on frame Flush mount Heating element for optimal operation in cold environments Diverse reader technology Backward compatible Online functionality Remote audit trail Remote cancellation of cards Lockout/block entire user groups Remote Controller 4G RFID Gateway and cable Supports RFID credentials and mobile access Floor-level or zone-specific access control enabled Power Supply Supervised 12/24 VDC 4 amps Battery Backup for Power Supply 24V 4 amp hours (AH) Gel cell Strike Screw Combo Stainless Steel 8-32 x ¾ inch Philips head Dust box for American National Standards Institute (ANSI) Strike American National Standards Institute (ANSI) Measurements: 1 ¼ inch x 4 7/8 inches Custom OS Cover Plate Custom Inside Cover Plate   All responses shall be submitted no later than Friday, 08/28/2026, by 09:00 AM EST. Responses shall be emailed to: Tiara.White@va.gov. When replying, please include Sources Sought 36C24626Q0979 to ensure the email is reviewed in a timely manner.