6515--Medrad Mark 7 Arterion Injection System

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for Service-disabled Veteran-owned Small Business (SDVOSBs). The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 Employees. The FSC/PSC is 6515. The VA Palo Alto Healthcare System is seeking to purchase the Brand Only Medrad Mark 7 Arterion Injection System with installation. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Medrad Mark 7 Arterion Injection System- Pedestal Mount 1 EA 0002 Installation 1 EA STATEMENT OF WORK Medrad Mark 7 Arterion Contrast Media Injection System (OR7 GE Allia IGS 740) 1.0 PURPOSE This is a BRAND name requirement. The purpose of this procurement is to acquire a Medrad Mark 7 Arterion Contrast Media Injection System configured on a mobile pedestal for use in OR7 at VAPAHCS. This system is required to restore contrast injection capability for vascular and interventional procedures. The system must integrate with the GE Allia IGS 740 imaging system using the Original Equipment Manufacturers (OEM) synchronization interface. 2.0 SCOPE OF WORK The Contractor shall furnish one (1) complete Medrad Mark 7 Arterion Injection System (ART700 PEDL or equivalent pedestal configuration), including all labor, supervision, tools, materials, transportation, and technical support required to deliver, set up, and prepare the system for clinical use in OR7. The scope includes product delivery, installation assistance, operational setup, system verification, staff training, and submission of documentation. The OEM synchronization cable (PN 87011518) is included with the system. 3.0 DELIVERABLES One (1) Medrad Mark 7 Arterion Injection System Pedestal (ART700 PEDL) GE Allia compatible synchronization cable (PN 87011518) Required accessories (power cabling, pedestal hardware, injector head cabling) On-site operational setup Functional verification in coordination with Biomedical Engineering Clinical user training session Biomedical Engineering orientation All technical manuals and warranty documentation 4.0 ROLES AND RESPONSIBILITIES Contractor: Delivery, setup, verification, training, documentation, and warranty support. Point of Contact (POC): Oversight, scheduling, and acceptance verification. Biomedical Engineering: Equipment inspection and technical approval. Surgical Service Vascular/Interventional: Confirm workflow requirements and training needs. 5.0 ACCEPTANCE CRITERIA Final acceptance requires delivery in new condition, successful Biomedical Engineering inspection, complete functional verification with GE Allia sync integration, completed training, and submission of required documentation. 6.0 EQUIPMENT DESCRIPTION The system shall be new, unused, and consist of the Medrad Mark 7 Arterion injector on a mobile pedestal mount. It must be fully compatible with the GE Allia IGS 740 system and include the OEM synchronization interface required for automated injector imaging coordination. 7.0 PERFORMANCE REQUIREMENTS The injector shall deliver controlled contrast injections, interface with GE Allia IGS 740 using the OEM sync cable, provide programmable parameters, support vascular workflow, and meet all OEM operational and safety requirements. 8.0 DELIVERY AND RECEIVING Contractors must communicate deliveries and provide 120 hours advance notice of any changes. All deliveries, shipments, and vendor packages shall be made to the Supply Chain Services Warehouse, building 50, Palo Alto Division (PAD), 3801 Miranda Avenue, Palo Alto, CA 94304, unless otherwise directed. The contractor shall provide an estimated delivery date/time and tracking information before shipment. Contractors using their own logistics personnel must review the VAPAHCS campus map to ensure delivery to the correct division. Coordination and communication shall include the Contracting Officer (CO), the requesting Service point of contact(s), and the Warehouse team email. Delivery shall occur during normal dock business hours: 7:30 AM to 2:30 PM Pacific Time, Monday through Friday, excluding Federal Holidays. Warehouse main line: 650-493-5000, extension 65300. The final installation shall occur in Building 100 Operating Room. 9.0 DOCUMENTATION AND SUBMITTALS Contractor shall provide specifications, manuals, installation instructions, warranty documents, and a functional verification report. 10.0 COMPLIANCE REQUIREMENTS Contractor shall comply with all federal regulations, FDA requirements, VA safety protocols, infection control, and OEM installation standards. 11.0 SERVICES The Contractor shall deliver the system, perform setup, provide training, and remove packaging materials. 12.0 WARRANTY A minimum 12 month manufacturer warranty covering parts, labor, and software/firmware updates is required. 13.0 HOURS OF OPERATION Normal business hours: 0730 1630, Monday Friday, excluding Federal Holidays. 14.0 PROTECTION OF PROPERTY The Contractor shall protect VA property and repair any damage caused during delivery or installation. 15.0 SECURITY REQUIREMENTS Contractor personnel shall comply with VA security and identification requirements. The equipment does not connect to VA networks; no cybersecurity documentation is required. 16.0 VA (REQUESTOR S) RESPONSIBILITIES Provide access to installation areas Coordinate escorting if required Ensure electrical supply availability Provide final acceptance with VA Biomedical Engineering Services Delivery shall be provided no later than ___ days after receipt of order (ARO).] FOB: Destination Place of Performance/Place of Delivery Address: 3801 Miranda Ave, Palo Alto, CA Postal Code: 94304 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services All quoters shall submit the following: (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. All quotes shall be sent to the Contract Specialist, Shelley.Self2@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: PRICE ONLY Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [NOV 2023]. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than June 10, 2026 at 12:00 PM PST at Shelley.Self2@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Shelley Self Shelley.Self2@va.gov