This is a Pre-solicitation Notice. This is not a Request for Quotes (RFQ).
This will be an RFO Part 12, Acquisition of Commercial Products and Commercial Services,
solicitation.
Summary: The Richmond VA Medical Center, located at 1201 Broad Rock Blvd., Richmond,
VA 23249, has a requirement for SAM/GFMS Lockbox with Finger Print Extended Warranty. The forthcoming solicitation will be Total SB set-aside. Required items include all associated supplies, services, and peripheral equipment necessary to support (2) SAM Key Lockbox and (1) GFMS lockboxes with Fingerprint reader and SAMBEAR electronic system.
The anticipated solicitation will not be emailed, faxed, or provided in person. This notice is
posted to Contract Opportunities. To be considered eligible for award, all potential offerors
must have an active registration in Systems for Award Management (SAM) upon proposal
submission.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below.
Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
Is your company considered small under the NAICS code identified in this RFI?
Are you the manufacturer, authorized distributor, and/or can provide equivalent solution to the items being referenced above? If applicable, please provide the manufacturer name and business size.
Is the end product manufactured in the United States; and is the cost of the components made in the U.S. at least 60% of the total cost of components required to manufacture the end product? If the item is not manufactured in the U.S., please provide the country of origin.
(5) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
(5) If you are a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.
(7) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number.
(8) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.
(9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(10) Please submit your capabilities statement illustrating your organization s ability to meet the described salient characteristics or equal to items for planning purposes; show clear, compelling and convincing evidence that all equal to items" meet all the salient characteristics.
(11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your SAM.gov Unique Entity ID/Cage Code number.
Information regarding registration and annual confirmation requirements into SAM can be
found at https://sam.gov/content/entity-registration or calling 866-606-8220, Mon-Fri, 8am to
8pm EST. All Request for Quotes (RFQ) need to be emailed to Robert Morgan at robert.morgan@va.govby September 28, 2026 at 12:00PM EST.
STATEMENT OF WORK (SOW)
Contract Title. SAM/GFMS Key Lockbox Extended Warranty Service
Background/Dates of Service (Period of Performance). Central Virginia Health Care VA System is requesting a new solicitation for key lockbox with Fingerprint (FP) reader warranty service at Richmond VA Medical center in Richmond, VA. Period of performance required is 12 months from date of award, The future award will result in the Firm Fixed Price Purchase Order, with base plus Four option year period.
Scope.
Richmond VAMC requires key lockbox with Fingerprint (FP) reader extended warranty. The warranty should cover technical support via web and phone SAMBEAR electronics, SAM and GFMS key lockboxes training, Firmware and software updates, and replacement parts as needed. Ground freight to EMS and return label for parts is required. All software and firmware required for lock boxes shall not be related or connected to VA IT Network or systems
Specific Tasks.
Vendor must provide web/phone technical support 24 hours, 7 days per week throughout performance period.
Training on Sam s and GFMS style lockbox that utilize card reader access, as requested.
Software & firmware update implementation when required; either locally or web-based programming.
Replacement parts as needed. Ground freight to EMS and return label for parts to/from EMS and Key System, Inc authorized distributors or manufacturers.
Period of Performance and Descriptions
Line
Description of Services
Item Description
Estimated QTY
Unit
Base Year Price:
Key Lockbox Extended Warranty
64/32 key SAMBEAR with FP reader
2
Each
Option Year 1
Key Lockbox Extended Warranty
64/32 key SAMBEAR with FP reader
2
Each
Option Year 2
Key Lockbox Extended Warranty
64/32 key SAMBEAR with FP reader
2
Each
Option Year 3
Key Lockbox Extended Warranty
64/32 key SAMBEAR with FP reader
2
Each
Option Year 4
Key Lockbox Extended Warranty
64/32 key SAMBEAR with FP reader
2
Each
DEFINITIONS/ACRONYMS:
CO - Contracting Officer
COR - Contracting Officer's Representative
RICHMOND CVHCS Central Virginia VA Health Care System, located in Richmond, VA
QASP - Quality Assurance Surveillance Plan
