Coast Guard Southwest District Electronic Security Systems (ESS) Modernization

This is a combined synopsis solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued. This solicitation is being issued as a request for quote. The solicitation number is 70Z03126QALAM2020. Provisions and clauses incorporated into this solicitation are those in effect through Federal Acquisition Circular 2026-01 dated 13 March 2026. This requirement is a small business set aside.

The US Coast Guard plans to award up to three (3) Blanket Purchase Agreements (BPAs) for a contractor to provide complete, turn-key solutions to modernize Video Surveillance Systems (VSS) and Physical Access Control Systems (PACS) throughout the Coast Guard District Southwest (CGD-SW) area of operations.

The Contractor shall furnish referenced services and supplies if and when requested by the Contracting Officer (KO) during the period specified herein.

Services shall be procured pursuant to the regulatory direction of FAR Part 12 Acquisition of Commercial Products and Commercial Services. All responsible sources may submit a response which, if timely received, will be considered.

This announcement does not obligate the Government to award a contract, nor does it obligate the Government to pay for any bid preparation costs.

Please see the attachments for more information.

The establishment of the BPA does not imply any agreement on the part of the Government to place future contracts or orders with the BPA holder. The Government makes no representation as to the number of calls or actual amount of work to be ordered.

The NAICS for this action is 561621, Security Systems Services (except Locksmiths). The size standard is $25,000,000.

The services in this solicitation are best represented by PSC Code N063, Installation of Equipment- Alarm, Signal, and Security Detection Systems.

FOB for this requirement is Destination.

FAR clause 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services, applies to this acquisition. The following clauses cited in 52.212-5 apply to this acquisition: 52.222-50, Combating Trafficking in Persons; 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving; and 52.232-33, Payment by Electronic Funds Transfer – System for Award Management. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. The contracting officer will not consider the following representations when making award decisions or enforcing requirements: paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services and paragraphs (b)(33), (b)(34), (e)(1)(ix), and (e)(1)(x) of 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. Additionally, in 52.212-5 paragraph (b)(46), E.O. 14057 does not apply. Entities are not required to update their entity registration to remove these representations in SAM.

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this action.

Submitted offers shall contain the name, title, email address, and telephone number of the company point of contact who can legally bind the company contractually and is authorized to negotiate with the government. The offer shall contain an acknowledgement of the solicitation and any issued solicitation amendments. Submitted prices shall include no more than two decimal points. If prices are provided with more than two decimal points, the government will round the number to two decimal points. The offer shall include a statement that all representations and certifications are current, complete, and accurate in the System for Award Management (SAM) as of the date of the offer submission. The offeror shall submit only those representations not already uploaded to SAM.gov with their offer. Offers must be valid for at least 30 days.

Offerors must be registered at SAM.gov at the time of offer submittal and have a completed FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, on file.

The government intends to award up to three (3) Blanket Purchase Agreements (BPAs) to responsible vendors that provide best value. Best value shall be determined by use of a tradeoff between price and non-price factors. Non-price factors, when combined, are more important than price.  The government may make an award to a vendor with a higher price if the evaluation of non-price factors warrants the higher price. However, the government will not award to other than the low priced acceptable vendor if there is only a marginal benefit.

Interested contractors shall submit information addressing the factors below.

Technical:

1. Contractors shall provide a management approach that describes how projects issued on BPA call orders shall be supervised. The management approach shall consider the tasks in the SOW and shall take into consideration the geographic size of the Coast Guard District – Southwest Area of Operations.

2. Contractors shall provide resumes for key personnel identified in the SOW. Resumes shall highlight the qualifications of the proposed personnel for each position.

Past Performance:

Contractors shall submit adequate and relevant past performance information for at least three previous contracts held with Government Agencies or Private Industry for recent and relevant projects. Each reference shall include a point of contact name, email, and phone number.

Price:

Contractors shall provide pricing for the following project.

The project is to provide an Electronic Security System (ESS) security plan for Sector Humboldt Bay, McKinleyville, CA. The project requires the contractor to execute Task One (1) listed in the SOW. The project has a performance period of 30 calendar days. Pricing shall be submitted showing a separate price for labor, materials, and equipment needed to accomplish the project.

Evaluation:

The government shall evaluate the technical factors to determine if the management approach is reasonable and supports the tasks in the statement of work. Areas of the SOW that are not addressed in the management approach shall cause the offer to be evaluated as unacceptable. The management approach may be used by the contracting officer to determine if an offeror demonstrates sufficient understanding of the tasks and is able to complete the requirements in the SOW, or if discussions will be conducted.

Past Performance shall be evaluated to determine if it is recent (within the last 5 years) and relevant to the tasks in the SOW. Relevant is defined as similar in size, scope, and complexity to the tasks in the SOW. The government may use various past performance record systems to determine how well an offeror performed on submitted past performance references. Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance evaluation can be reasonably assigned may not be evaluated favorably or unfavorably on past performance.

The government shall evaluate pricing to determine whether proposed prices are complete and reasonable. Price will not be scored or rated. The government will evaluate price using one or more of the price analysis techniques in FAR 15.404-1(b).

Offers shall be emailed to the contracting officer and contract specialist.