26Z5AR6 - REPLACE INTERIOR FINISH

Statement of Work Federal Bureau of Prisons Federal Correctional Institution (FCI) Bastrop, Texas Project # 26Z5AR6 Replace Interior Finish

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Correctional Institution at Bastrop, located at 1341 Highway 95 North, Bastrop, TX 78602, has identified four (4) buildings with severe interior damage resulting from prolonged water intrusion caused by long-term roof leaks. The continued moisture exposure has resulted in deterioration of gypsum wall systems, ceiling assemblies, suspended ceiling systems, and wood paneling. These conditions may present unsanitary and potentially hazardous conditions, including the possible presence of microbial growth and other hazardous materials. Abatement is required to protect occupant health and prepare the spaces for future restoration. The Contractor is strongly encouraged to attend the pre-bid site visit identified in the solicitation, to assess existing conditions that may affect performance of contract work.

**There will be a site visit at FCI Bastrop, 1341 Highway 95 N, Bastrop, TX 77868 on Wednesday, August 26th at 1:00 PM CST. If you wish to attend, please email the points of contact in the solicitation and include background check paperwork for everyone wishing to enter available in the attachments section. Please do not digitally sign your name on the background check form, a physical wet signature is required. Background check paperwork is due on Thursday, August 20th at 1:00 PM CST. Please have a valid state of federal ID. 

B. SCOPE OF WORK

Awarded Contractor shall furnish all labor, materials, equipment, supervision, and disposal necessary to abate, remove, and properly dispose of water-damaged interior finishes, including materials that may be impacted by hazardous or regulated substances, in accordance with this Statement of Work.

C. CONTRACTOR’S REQUIREMENTS

1. The Contractor will be required to comply with all applicable federal, state, and local laws and regulations, including OSHA, EPA, and BOP safety, health, and security requirements.

2. The Contractor shall coordinate work activities with FCI Bastrop staff and or Contracting Officer’s Representative (COR).

3. The Contractor shall assume responsibility for identifying, controlling and properly handling hazardous materials encountered during the performance of this work, as specified herein.

4. Work shall be conducted in a manner that protects staff, inmates, visitors, and adjacent occupied spaces.

C.1 Hazardous Material and Environmental Compliance

C.1.1 General

1. Due to the age of the buildings and the duration of water intrusion, hazardous materials may be present, including but not limited to:

- Mold or microbial contamination

-Lead-based paint

-Asbestos-Containing Materials (ACM)

-Other regulated building materials.

2. The Contractor shall comply with all applicable requirements of OSHA, EPA and any other government regulatory agencies.

C.1.2 Mold and Microbial Contamination

1. The contractor shall implement appropriate engineering controls, including containment and negative air pressure with HEPA filtration, when removing materials impacted by mold or suspected microbial growth.

2. Removal shall be performed to a point of clean, sound, and dry substrate.

3. Remaining surfaces shall be HEPA-vacuumed and cleaned in accordance with industry-recognized remediation practices.

4. The Contractor shall take reasonable measures to prevent cross-contamination during abatement.

C.1.3 Lead-Based Paint

1. Due to the age of the buildings, painted surfaces disturbed during demolition may contain lead-based paint.

2. The Contractor shall perform work in accordance with applicable OSHA and EPA lead safety standards.

3. The Contractor shall implement appropriate worker protection and dust control measures.

C.1.4 Asbestos-Containing Materials

1. The Government has conducted asbestos surveys of suspected building materials within the identified work areas. Testing was performed on materials reasonably suspected to contain asbestos, and the Government maintains documentation of all sampling results.

2. Based on testing performed to date, materials identified for removal under this Statement of Work are not known to contain asbestos.

3. If the Contractor encounters any material that differs from identified building material to be removed, the Contractor shall immediately stop work in the affected area and notify the COR prior to disturbing the material.

4. No material suspected of containing asbestos shall be disturbed, removed, or handled until the COR and FCI Bastrop Occupational Health & Safety Department staff have been consulted.

5. Failure to consult with the COR prior to disturbing questionable material may result in liability for unauthorized disturbance of regulated materials.

C.2 CONTAINMENT AND PROTECTION

1. The Contractor shall provide dust, debris, and hazard containment using polyethylene barriers, negative air machines, and HEPA filtration as required.

2. Adjacent occupied spaces, mechanical systems, and finishes shall be protected from contamination.

3. The contractor shall always maintain safe and secure egress routes.

C.3 ABATEMENT AND DEMOLIITION REQUIREMENTS

1. Gypsum Wallboard

a. Remove and dispose of approximately 23,500 square feet of ½-inch wallboard damaged by water intrusion and potential microbial contamination.

2. Gypsum Ceilings

a. Remove and dispose of approximately 5,500 square feet of gypsum ceiling systems, including associated framing and insulation where damaged.

3. Suspended Ceilings

a. Remove and dispose of approximately 1,100 square feet of suspended ceiling systems, including tiles, grid, hangers, and supports impacted by moisture.

4. Wood Paneling

a. Remove and dispose of approximately 1,200 square feet of water-damaged wood paneling, including furring strips and fasteners.

C.3.1 REFERENCE DRAWINGS

Attached reference drawings are provided for work requirements and the Contractor’s benefit. The Contractor is encouraged to visit the project work site prior to submitting a bid to confirm existing conditions and measurements of the demolition areas.

ATTACHMENT A - LOCATION PLAN

ATTACHMENT B – CHAPEL BUILDING 400

ATTACHMENT C – PYSCHOLOGY BUILDING 500

ATTACHMENT D – EDUCATION BUILDING 600

ATTACHMENT E – LAUNDRY BUILDING 900

C.4 WASTE HANDLING AND DISPOSAL

1. All waste materials, including potentially contaminated debris, shall be bagged, sealed, labeled, and transported in accordance with applicable regulations.

2. Disposal shall be performed at approved facilities.

3. Waste disposal manifest shall be provided to the COR upon request.

C.2 FINAL CLEANING

1. Perform final HEPA cleaning of all work areas.

2. Remove containment systems only after COR approval.

3. Leave all spaces clean and ready for restoration work.

D. UTILITIES

The FBOP will provide water and minimal electricity service (120V) but may not be in close proximity to the work site for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. ACCEPTANCE AND CLOSEOUT

The Contractor shall notify the Contracting Officers Representative (COR) two (2) working days prior to the final testing and/or certification so that arrangements can be made to have BOP required staff available to observe inspection. A complete plan detailing any required testing procedures must be submitted in advance for final check out and testing of work.

F. WARRANTY

The Contractor warrants that work performed under this contact conforms to workmanship performed by the contractor or any subcontractor or supplier at any time.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The Contractor will be responsible for ensuring the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Bastrop site upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

G. SUBMITTALS

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the notice to proceed, for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working days prior to the start of work.

3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications of all material and products prior to their use. Submittals will be prepared as PDF package and transmit to Government by sending via email. Contractor should also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and are fully operational per the manufacturer's recommendations.

7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

8. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors’ employees. Damage will be corrected and restored to previous conditions at no cost to the Government.

9. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

1. Work Hours for the contractor are 7:30 AM – 4:00 PM (see various site work hour clarification below), Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

2. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in at the facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

3. The Contractor shall limit its use of the premise to the work indicated, to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP COR (Contracting Officer Representative).

4. All visitors to the construction site shall register with FBOP site officials. The contractor should not allow employees to have personal visitors on site.

5. The project site will be open to the Contractor Monday through Friday, with the exception of federal holiday, for the duration of the project. The project schedule is to be based on a normal 40-hour work week. The Contractor shall establish a normal week schedule for the duration of the project.

6. Work outside the secure perimeter institution will be allowed between the hours of 7:00 AM to 4:00 PM. This will allow the Contractor’s work force to arrive on-site in the morning to prepare for entering the secure perimeter of the institution. It will allow the Contractor’s work force to button up their laydown / staging area after exiting the secure perimeter at the end of the workday.

7. Work inside the secure perimeter of the institution will be allowed between the hours of 7:30 AM to 3:00 PM. The Contractor’s workforce will be allowed to enter the Rear Gate at approximately 7:30 AM each workday. At this time FBOP staff will begin personnel and tool security check-in procedures. Once the check in procedures are complete, the Contractor will be escorted by FBOP staff to the work site. The rear gate closes at 3:15 PM, therefore, the Contractor’s work force will be escorted back to the rear gate/front lobby by FBOP staff no later than 2:45 PM, to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter.

B. Delivery of Materials:

1. All materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

2. Any related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 12:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

3. Under no circumstances will FCI Bastrop or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

C. Storage of Materials and Equipment:

1. Materials may be stored on site at a mutual agreeable location designated by the COR. Tools shall not be stored on site and must be brought in daily by the contractor unless a suitable arrangement between the contractor and FCI Bastrop Executive staff are agreed upon.

2. All tools will be inventoried prior to beginning work and will be inventoried back in to ensure accurate accountability when leaving at the end of each workday.

3. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried in on a daily tool inventory sheet and at the end of the workday, all tools will be inventoried back out to ensure accurate accountability of all tools at the end of each workday.

4. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation.

D. Security Clearance/Contractor Badges:

1. The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

2. In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the FBOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

3. All contractors/subcontractors working at FCI Bastrop will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

4. All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Bastrop locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will follow the institution Lock-out program.

END STATEMENT OF WORK