Audio and Visual Equipment Rental

Date: 10 July 2026

Title: AFM Audio Visual Equipment Rental and Services

Request for Quote (RFQ) / Solicitation Number: FA8601-26-Q-0096

Quotes Due: 24 July 2026 at 2:00 PM EDT

Contact Point(s):

SrA Bryson Pennie, Contract Specialist; bryson.pennie@us.af.mil

Amanda Hoyng, Contracting Officer; amanda.hoyng@us.af.mil

Description:

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.  Solicitation number FA8601-26-Q-0096 is issued as a request for quotation (RFQ) for the Air Force Marathon [AFM] Audio Visual Equipment Rental and Services. This notice is expected to result in a firm-fixed price purchase order for a commercial service to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Performance Work Statement (PWS) as evidenced by providing a complete description of the services provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.

This acquisition is a 100% small business set-aside under NAICS code 532490 with a small business size standard of $40,000,000.00.  This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.

1. Requirement:

This requirement is for the rental, operation, and maintenance of audio-visual equipment for the Air Force Marathon events. Audio equipment is used to communicate with participants at the start and finish lines.  Video screens are used throughout to ensure safety and preventative measures are exercised by all participants, volunteers, and spectators during each event. The PWS outlines all requirements for this non-personal services contract.  

1. Period of Performance:

The Period of Performance (PoP) is anticipated to be one (1) base year with four (4) one-year option years.  Offerors shall submit a six-month pricing extension IAW RFO

52.217-8 Option to Extend Services.

1. Provisions and Clauses:

See the solicitation attachment for applicable provisions and clauses that apply to this acquisition.

NOTE 1: In accordance with R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

NOTE 2: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is the mandatory minimum requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.24093(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil). Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record. You must verify the CMMC Level required for this award by checking the provisions and clauses within the solicitation.

1. Request for Information (RFIs):

The Government will accept questions concerning solicitation number

FA860126Q0096 until 21 July 2026 at 2:00PM EDT. Email your questions on a .pdf,

.doc, .docx, .xls or .xlsx document to bryson.pennie@us.af.mil and amanda.hoyng@us.af.mil. Any questions received after this date and time may not be considered.

1. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at bryson.pennie@us.af.mil and the Contracting Officer at amanda.hoyng@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 24 July 2026 at 2:00 PM EDT.  Submission within the final hours of the solicitation window does not confer a competitive advantage, nor does it provide any technical or strategic benefit to the company.  It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0096 - AFM Audio Visual Equipment Rental and Services”.

The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at WrightPatterson. If sending attachments with an email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered.

Quotes must include the aggregate total of the base plus all option year CLINs IAW RFO 52.217-5 Evaluation of Options. All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of the attached solicitation.

1. Notice to Vendor(s):

All vendors shall fully complete and return the 'Required Information Sheet' (attached below) with their quotation. Quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

1. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

1. Period of Acceptance of Quotes:

The Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

1. SAM Registration:

Firms submitting a quote for the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the quote as being nonresponsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

1. Past Performance:

Offerors shall provide three (3) past performance references for contracts of similar scope, and complexity to the Air Force Marathon requirement. The submitted references should demonstrate the offeror's experience successfully performing comparable services.

For each reference, provide the following:

• • Contract title/description
  • Contract number
  • Period of performance
  • Customer/Agency name
  • Point of Contact (POC) name
  • POC email address
  • POC telephone number

The Government will use this information to verify the offeror's past performance and assess its relevance to this requirement. Failure to provide complete and accurate past performance information may affect the Government's evaluation of the offeror's proposal.

1. List of Attachments:
   1. Solicitation
   2. Performance Work Statement
   3. Wage Determination